Payroll

• Prepare, review, and submit payroll-related files (payroll, expense, supplemental files).
• Review payroll detail reports and confirm payroll readiness.
• Approve employee time in Evero and HRIS (i.e., Paycom).
• Perform end-of-pay-period payroll finalization tasks.
• Maintain roster approval workflows.
• Review and resolve timekeeping discrepancies (raised issues, no service duration, indirect punches, billing differences).
• Correct misaligned or unlinked service entries.
• Collaborate with staff and teams to resolve time entry issues.
• Monitor flagged roster entries and request corrections or MVVs.
• Monitor overtime usage and conduct mid-cycle reviews.
• Process and enter overtime including weighted overtime.
• Provide guidance on overtime compliance.
• Perform billing rate batch approvals.
• Resolve billing exceptions including overages and retro hours.
• Generate staff activity and transportation pay reports.
• Ensure alignment between payroll and billing data.
• Serve as liaison between SDS, Payroll, Finance, and QA teams.
• Respond to payroll-related staff inquiries.
• Audit and maintain documentation and audit trails.
• Ensure compliance with OPWDD and CFS policies.
• Support payroll audits and identify risks while recommending improvements.

Payroll & Timekeeping Specialist

• Process full-cycle, multi-state US payroll end-to-end across bi-weekly and semi-monthly pay cycles using ADP Workforce Now and Workday.
• Work with third party providers to process Canada and LATAM payrolls.
• Reconcile payroll data between Workday HRIS and ADP WFN, ensuring accuracy of earnings, deductions, taxes, and benefits contributions before each pay run.
• Manage multi-state tax compliance across all 34 active states including new-hire reporting, SUI/SIT registration, local tax setup, and year-end W-2/T4 processing.
• Administer Canadian payroll in compliance with federal and provincial requirements (source deductions, ROEs, T4s, and year-end remittances).
• Partner with HR, Total Rewards, and Finance to process payroll changes including new hires, terminations, LOAs, equity compensation events, and off-cycle payments.
• Identify, document, and lead process improvement initiatives that increase accuracy, reduce manual effort, and scale with company growth - you’ll be expected to leave each process better than you found it.
• Support payroll audits, internal controls reviews, and SOX-adjacent compliance activities as the company moves toward an IPO-ready finance posture.
• Serve as a tier-2 escalation point for employee payroll inquiries, resolving issues with speed and professionalism.
• Monitor regulatory changes in federal, state/provincial, and local tax law and proactively flag impacts to the team.
• Contribute to the buildout of payroll infrastructure to support international expansion beyond the US and Canada.

Senior Payroll Analyst

• Administer payroll for all Spektrix employees (~250), including:
• Bi-weekly: US + Canada
• Monthly: UK, Australia, Portugal (1 employee)
• Manage payroll deductions, reconcile discrepancies, and ensure accurate reporting of employee withholdings
• Collaborate with your HR colleagues to ensure payment for employees on leaves of absence (LOA) are calculated and paid accurately, considering any leave scheme payments available both internally and externally. Reconcile payments to ensure compliance.
• Serve as the primary contact for payroll-related inquiries, monitoring the payroll inbox and relevant Slack channels to provide clear information and resolve issues accurately and timely; deliver exceptional level of service to team members on payroll needs throughout their employment at Spektrix
• Ensure all federal, state, provincial, and local payroll tax registrations, filings, and regulatory compliance requirements are up to date, updating account information and tracking changes as needed
• Collaborate with People and Finance teams to ensure accurate and timely payroll setup for all new hires, including verification of payroll information, data entry into payroll systems, application of deductions and benefits, and coordination with cross-functional teams to confirm payroll runs are processed correctly
• Administer retirement and pension plans across regions, including US 401(k), UK Pension, Canadian Pension, and Australian Superannuation; collaborate with Finance to ensure timely funding
• Produce and deliver cyclical payroll and people data reports
• Provide support for audits including research, information gathering, and responding to requests for documentation.
• Develop and update payroll-related policies, communications, and employee guidance materials.
• Manage ad hoc projects and special payroll-related initiatives as assigned

PeopleOps Payroll Specialist – Global

• Transmission of multi-state weekly and bi-weekly payrolls for multiple companies
• Reconciles payroll each pay period for hours, earnings and deductions
• Provide information and answer employee questions about payroll related matters
• Maintaining employee records
• Coordinating with HR to ensure correct employee data
• Assist with system maintenance: calendars, bonus processing
• Familiar with standard concepts, practices, and procedures within payroll, changes in wage and tax laws
• Provide reports to finance and other departments as necessary
• Audits timekeeping records for compliance with established policies and procedures, as necessary
• Other duties, as may be required

Payroll Analyst

• Oversees biweekly payroll processing and full‑cycle accounts payable to ensure accurate, timely, and compliant financial operations
• Reviews payroll for accuracy, prepares labor and payroll analytics, ensures proper expense allocation
• Reconciles 401(k) contributions and partners with HR to improve automation and maximize ADP functionality
• Ensures invoices align with contracts, maintains accurate coding and expense distributions
• Monitors vendor terms, manages AP reconciliations, supports PO tracking, and develops standard AP reporting
• Prepares cash requirement projections and ensures audit‑ready documentation

Accounts Payable, Payroll Associate Director

• Inform and/or input manual changes into payroll on a monthly basis ensuring compliance
• Ensure timely and accurate creation and submission of P60’s, P11d’s and year end completion
• Responsible for the preparation of audits
• Provide payroll and some benefits information/reports, in conjunction with HR, to support the wider Finance team
• Ensure that up-to-date policies and procedures are in place for Payroll
• Pro-actively work with ADP to improve the use of the system
• Establish and maintain constructive working relationships with external agencies
• Work within the guidelines of GDPR to ensure compliance
• Own and to be the expert of the end-to-end payroll processes
• Perform all associated pension payments processes impacting payroll
• Validate accuracy of monthly data input by colleagues
• Process and advise on ad-hoc payments and any other off-cycle payments
• Analyze processes and internal reports
• Manage all payroll and associated pension queries

Payroll Manager

• Lead Global Payroll Operations: Own and scale the end-to-end processing of multi-entity global payrolls, ensuring absolute accuracy, compliance with localized tax laws, and timely execution.
• System Administration & Optimization: Act as the primary business owner for our core payroll systems, specifically focusing on the configuration, data integrity, reporting, and automated workflows within Workday Payroll.
• Lead Migration and Transformation Initiatives: Lead and participate in complex financial/HR system migrations or implementation projects, partnering with external consultants and internal Business Systems teams to scale infrastructure, including process redesign, testing, cutover, and stabilization.
• Internal Controls: Design, implement, and maintain robust internal control frameworks over global payroll processing to ensure compliance with internal control requirements and audit readiness.
• Equity & Mobility Partnership: Partner closely with Stock Plan Administration, Legal, and Corporate Tax to accurately process stock-based compensation distributions (RSUs/Options), net settlements, and withholding taxes across global jurisdictions.
• Cross-Functional Collaboration: Serve as a trusted thought partner to People/HR, FP&A, Accounting, and legal teams to align payroll execution with broader corporate strategies and company goals.

Senior Manager, Global Payroll

• Process biweekly and/or semi-monthly payroll for employees accurately and on schedule.
• Review and verify timesheets, attendance records, pay adjustments, and payroll changes.
• Ensure compliance with federal, state, and local wage and hour laws.
• Maintain employee payroll records including new hires, terminations, rate changes, deductions, garnishments, and direct deposit information.
• Reconcile payroll discrepancies and resolve employee payroll issues promptly and professionally.
• Process payroll-related transactions including overtime, shift differentials, retroactive pay, bonuses, PTO payouts, and stipends.
• Prepare and distribute payroll reports for management, finance, and audits.
• Coordinate payroll activities with Human Resources, Benefits, and Finance departments.
• Assist with year-end payroll processing including W-2 preparation and payroll reconciliations.
• Support implementation, upgrades, or transitions of payroll systems and timekeeping systems.
• Maintain confidentiality of employee records and sensitive payroll information.
• Assist with audits, compliance reviews, and documentation requests.
• Monitor payroll inboxes and respond to employee inquiries in a timely manner.
• Ensure proper documentation and approval for payroll adjustments and changes.
• Perform additional payroll and administrative duties as assigned.

Payroll Specialist

• Serve in an outward-facing, hands-on, and multi-faceted role combining project and engagement management, team leadership and material interaction with clients at both tactical and strategic levels.
• Spend considerable time on client-facing engagements through all project phases (pursuit to delivery).
• Conduct project management and intensive data-analysis to implement impactful recommendations.
• Involve in overall practice development and mentorship of Coachees (when assigned).
• Handle general project/organizational administrative tasks.

Senior Payroll Manager, Workday

• Supports the activities of payroll and all tasks necessary to accomplish the organization’s payroll and compensation processing objectives with guidance and direction from leadership
• Completes payroll process steps, statutory and government regulations, while adhering to Company policies
• Responsible for supporting biweekly payroll function in the HR system, focusing on accuracy, timeliness, and accounting of all job functions
• Completes all necessary payroll activities as assigned under the guidance and oversight of more experienced staff
• Provide accurate and timely payroll processing of employees’ pay, time, leave and other time off
• Review and make necessary adjustments to terminated employees’ final pay; verify completion of timesheets and accuracy of dates, complete payment for accrued time off and severance as needed
• Partner with HR Service Team on resolving employee service cases, with support from more experienced staff
• Process off-cycle pay as requested; review retroactive pay transactions, etc.
• Sort and distribute payroll mail items
• Complete off-cycle stock transactions with oversight from more experienced staff
• Adjust time off accruals for scheduled hours changes
• Maintain knowledge of the regulations and policies affecting the payroll process
• Understand and adhere to the Company’s risk and regulatory standards, policies and controls in accordance with the Company’s Risk Appetite
• Identify risk-related issues needing escalation to management
• Promote an environment that supports a culture of belonging and reflects the M&T Bank brand
• Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable
• Complete other related duties as assigned

• Manages district sales effort in accordance with corporate guidelines to increase client base through implementation of specifically approved sales and marketing programs
• Recruits, selects and directs sales staff in meeting or exceeding corporate goals
• Monitors attainment versus forecast and takes corrective action when necessary
• Identifies potential management candidates and brings to the attention of the Vice President, Sales - SurePayroll
• Projects a positive image in representing the corporation to clients and the community
• Cultivates and develops through the sales staff a referral network among the certified public accountants community, enrolled agents, banks and bookkeepers
• Works with other SurePayroll managers to develop mutual objectives and problem-solving issues using partnership principles
• Ensures accuracy of sales reporting
• Initiates, participates in, and supervises on-going training of assigned sales representatives in technical knowledge, competitive knowledge, and sales skills knowledge

District Sales Manager

• Oversee end to end payroll processing, employee benefits administration and regulatory compliance to ensure accuracy, timely pay and benefits delivery.
• Resolve payroll/benefits issues promptly and provide clear guidance to employees.
• Manage vendor relations, provide support to staff and maintain compliance with local, state and federal laws.
• Work with the Director on evaluating company benefits and providing training to employees on those benefits.
• Administer payroll using ADP Workforce Now.
• Ensure compliance with multi-state payroll regulations and tax requirements.
• Accurately enter, audit, and review payroll data in the ADP system within established deadlines.
• Process and document wage and salary rate changes following required approvals.
• Investigate and resolve payroll discrepancies and employee inquiries in accordance with established guidelines and timelines.
• Enter new hires and personnel changes into the payroll and HRIS systems, ensuring data integrity.
• Manually enter pay data and execute necessary corrections in accordance with company policies and procedures.
• Coordinate company registrations for payroll tax withholding and state unemployment insurance (SUI) in new states as required.
• Process employee terminations, ensuring final pay and benefits are handled in compliance with legal and policy requirements.
• Set up and maintain payroll deductions for benefits, garnishments, and other withholdings.
• Coordinate with the accounting department to process and communicate wage garnishments and withholding orders.
• Prepare and generate payroll and benefits reports as needed for management and compliance.
• Distribute payroll and related reports to the accounting department on a scheduled basis.
• Maintain up-to-date and accurate employee records, including pay rates, tax information, and address changes, in HR and payroll systems.
• Maintain I-9 documentation (hard and soft copies) and ensure compliance with federal requirements.
• Complete employment verifications and respond to agency requests promptly and accurately.
• Respond to payroll-related inquiries from state agencies and external organizations in a timely and professional manner.
• Prepare and submit reports for multi-work-site compliance, including disability, workers' compensation, and paid family leave (PFL).
• Design, implement, and administer employee benefit programs such as health insurance, retirement plans, and leave policies.
• Oversee daily operations of employee benefits, ensuring accuracy and compliance.
• Manage vendor relationships, negotiate contracts, and analyze benefits data to ensure competitive and cost-effective plans.
• Lead annual open enrollment processes and provide ongoing communication of benefits information to employees.
• Facilitate benefits enrollments for new hires and changes in employee status.
• Prepare and file Form 5500 for benefits compliance as required.
• Collaborate with auditors to complete annual 401(k) audits and ensure regulatory compliance.
• Process and manage benefit enrollments via provider platforms, maintaining data accuracy.
• Serve as the primary point of contact for employees regarding benefit issues, resolving concerns with benefit providers.
• Administer COBRA, leaves of absence (LOA), FMLA, and other related programs in compliance with legal requirements.

Payroll and Benefits Manager

• Support end-to-end bi-weekly and semi-monthly payroll processing for US, Canada, UK and international contractors - including salary adjustments, timesheet auditing, benefits, and related deductions
• Manage off-cycle payments, including bonuses, commissions, severance, and reimbursements
• Train new employees and managers in the proper use of the timesheet system
• Partner cross-functionally with the People Operations, Finance, and external vendors (i.e. Deel, Fidelity) to ensure accuracy of payroll data and resolve payroll issues
• Improve existing processes where possible
• Generate manual or on-demand checks as necessary (i.e., California terminations)
• Serve as the main point of contact for employee inquiries regarding pay, benefits, deductions, and other payroll-related matters
• Assist in processing Equity transactions
• Assist with the preparation of payroll tax filings (i.e., 941, state tax filings, and other required documents).
• Reconcile payroll reports and support monthly close processes with the Accounting team
• Create and maintain standard operating procedure documentation for assigned tasks
• Maintain confidentiality surrounding all employee and payroll information
• Support other payroll projects and duties as assigned

Payroll Analyst – Temp to Perm

• Ensure employees across multiple countries and pay frequencies are paid accurately and on time.
• Oversee day to day payroll processing operations.
• Calculate and report tax liabilities, including periodic, quarterly, annual, and ad hoc reconciliations; validate payroll tax reporting and related activities, including year-end forms.
• Manage payroll tax reporting system processes.
• Coordinate with external payroll vendors to ensure strong service delivery and accuracy
• Respond to and resolve employee and stakeholder queries through the team’s ticketing system.
• Researching evolving law and regulations regarding taxes and payroll withholding procedures.
• Prepare reports and analyses for senior leadership as needed.
• Serve as the primary contact for payroll tax notices and regulatory payroll audits.
• Ensure correct taxation of payroll & benefits.
• Collaborate closely with Finance, People Ops, Legal and FP&A teams - as well as Booking Holdings Payroll Team - to ensure accuracy and alignment across the organization.
• Lead, develop, and support our growing Payroll Team, fostering a professional, inclusive, and supportive environment.
• Contribute to ad-hoc projects and advise leadership on tax-related matters.

Associate Manager, Global Payroll

• Plan, shape and deliver technology solutions that align with client goals
• Manage projects and teams, ensuring that deliverables meet quality standards
• Mentor junior staff, sharing expertise and providing feedback
• Collaborate with colleagues to solve client challenges
• Maintain long-standing relationships with clients while contributing to their strategic growth

Oracle Cloud Payroll Consultant

• Support core payroll processing team with payroll duties such as ensuring accuracy, making necessary corrections, and validating payroll prior to final approval and payment.
• Review and resolve employee pay discrepancies in a timely and effective manner.
• Respond promptly to employee payroll inquiries and provide clear explanations and resolutions.
• Ensure accurate and timely processing of payroll updates, including new hires, terminations, promotions, and pay rate changes.
• Maintain compliance with all federal, state, and local payroll, wage, and hour laws, regulations, and best practices.
• Support internal and external audits by preparing and providing required payroll records and documentation.
• Administer wage garnishments and ensure timely and accurate processing in accordance with legal requirements.
• Perform payroll‑related administrative duties, including reporting, filing, and record retention.
• Participate in special payroll and HR‑related projects as assigned.
• Provide general office administrative support as needed.

• Tasked with end-to-end payroll process for weekly and biweekly union and non-union payrolls
• Audit and reconciliation of HR and payroll data to identify and tackle discrepancies and ensure accuracy
• Ensure employee tax setup is compliant with federal, state, and local tax regulations, including multistate taxation rules
• Audit payroll documents to ensure compliance with SOX requirements and company policy
• Provide support on testing of system updates and projects, including creating test scripts, running payroll processes, and identifying and resolving errors
• Ensure timely and compliant response and set up of employee garnishments
• Provide ad hoc reports to management and other internal stakeholders as needed
• Ensure that all record-keeping meets organizational and legal requirements
• Build and maintain robust and collaborative relationships with cross-functional business partners in Finance, Human Resources, Legal, and Technology
• Provide timely and reliable responses to inquiries regarding payroll issues, policies, and procedures
• Special projects as assigned

• Run end-to-end payroll for all employees (including faculty), ensuring accuracy, timeliness, and compliance
• Manage multi-state payroll operations, including audits, reporting, and reconciliations
• Maintain high data integrity across payroll systems and proactively identify and resolve discrepancies
• Partner with Finance on payroll-related reporting, budgeting, and forecasting
• Serve as the primary owner of payroll within the organization
• Identify opportunities to improve payroll processes, reduce manual work, and increase accuracy
• Implement system and workflow improvements within Rippling
• Anticipate and solve for payroll challenges as the company scales (e.g., headcount growth, multi-state complexity)
• Drive better reporting and visibility into payroll data
• Administer employee benefits programs (health, dental, vision, 401k, etc.)
• Partner with brokers and vendors on renewals and ongoing management
• Ensure accurate enrollment, changes, and employee support
• Support compliance with ACA, COBRA, and related requirements
• Maintain compliance with federal, state, and local payroll regulations
• Support audits, reconciliations, and reporting requirements
• Serve as system owner for Rippling (payroll + HRIS) and partner systems like Fidelity (401k)
• Support equity-related administration in partnership with Carta, as needed

Senior Payroll Specialist

• Serve as a client-facing Subject Matter Expert supporting organizations in a post‑production, Application Managed Services (AMS) environment
• Provide trusted advisory support
• Resolve complex cross-functional issues
• Engage confidently with senior client stakeholders

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