Executive Assistant

• Provide advanced administrative support to HSL Sector executives, including managing calendars, scheduling meetings, and preparing correspondence.
• Coordinate corporate meetings chaired by the executives, including logistics, agendas, materials, and minutes.
• Manage day-to-day administrative and logistical details associated with the executive’s office operations.
• Screen visitors, calls, and correspondence; handle inquiries or issues not requiring the executive’s attention.
• Prepare and maintain reports, spreadsheets, and presentations to support executive decision-making and data analysis.
• Arrange travel logistics, including itineraries, agendas, travel advances, and expense reports.
• Attend designated meetings and conferences; record and distribute meeting minutes and follow-up actions.
• Ensure compliance with organizational policies, confidentiality standards, and administrative procedures.
• May train, coordinate, or supervise other administrative staff in support of departmental objectives.
• Maintain professional relationships with internal teams, external partners, and key stakeholders.

• Serve as the primary strategic support partner to the Senior General Counsel
• Provide proactive, executive-level support including complex calendar management and travel coordination
• Draft and manage executive correspondence, prepare briefing materials, and track action items
• Process and reconcile expenses
• Maintain department templates, forms, and document repositories
• Coordinate outside counsel billing and vendor administration
• Engage with technology and AI tools to improve productivity

• Manage and optimize complex executive calendars across time zones.
• Anticipate conflicts and proactively resolve scheduling issues.
• Protect executive focus by enforcing priorities and boundaries.
• Manage executive inboxes with discretion and sound judgment.
• Draft, respond to, and triage correspondence on behalf of executives.
• Ensure urgent matters are surfaced promptly and appropriately.
• Coordinate domestic and international travel end-to-end.
• Prepare detailed itineraries and anticipate changes or disruptions.
• Prepare meeting materials, agendas, presentations, and reports.
• Track action items, deadlines, and follow-through across initiatives.
• Create, document, and refine workflows to improve efficiency.
• Identify tools and processes that reduce friction and increase clarity.
• Conduct research on competitors, tools, vendors, and market trends.
• Provide concise summaries to support executive decision-making.
• Handle sensitive and confidential information with absolute integrity.

Chief Executive Assistant

• Perform preventative care screenings, complete medication reconciliation, diagnose medical conditions and provide health coaching, referrals and treatment when clinically appropriate.
• Outreach members who are more chronically ill based on historical and suspected health information.
• Engage members who have a lower probability of seeing their PCP.
• Identify areas in the member's medical journey that can be improved by increasing their access to care with a licensed provider.
• Cross-train into urgent care and/or virtual primary care service line
• Interact with members virtually, including virtual assessment, diagnosis and treatment.
• Compliance with all applicable laws and regulations
• Other duties as assigned

Nurse Practitioner – Virtual Health Assessment Team

• Manage executive calendars, scheduling, and meeting coordination
• Organize and maintain email inboxes and Outlook folders
• Track action items, deadlines, and executive priorities
• Prepare agendas, reports, presentations, and meeting materials
• Coordinate travel arrangements and logistics
• Support leadership meetings, all-hands meetings, and team initiatives
• Assist with Salesforce reporting, audits, and task management
• Gather, review, and synthesize information from multiple platforms, including Salesforce, Microsoft Teams, Otter.ai, Plaud.ai, and other AI-powered tools
• Create executive summaries, reports, presentations, and follow-up communications
• Coordinate projects and ensure timely follow-through across teams
• Conduct research and compile information to support executive decision-making
• Assist with onboarding coordination and administrative support for new team members
• Maintain accurate records, documentation, and organizational systems

• Manage complex calendars and schedules and coordinate all internal and external meetings and commitments for the executive using Microsoft Office
• Serve as the point of contact between the partner(s) and other employees and clients
• Coordinate international and domestic travel arrangements
• Provide IT assistance as needed
• Code and submit monthly expense reports on behalf of the partner(s)
• Work closely with other executive assistants/schedulers
• Manage the executive’s personal and business database of contacts
• Assist with the partner(s)’ personal errands, as needed
• Maintain a flexible schedule, including nights and weekends

• Supports the Managing Director by handling executive, travel, administrative, and coordination duties involving internal and external stakeholders, local and international partners.
• Works closely with managing director to coordinate travel and events, maintain critical records and archives, track documents and expenses, and organize data.
• Prepares routine and complex reports and presentations using Microsoft Office and AI-enabled productivity tools.
• Coordinates travel arrangements, including flights, meeting logistics, and accommodations.
• Supports VIP customer events and maintains organized archives for contracts and related records.

• Provide high-level support to our CEO and C-suite team
• Ensure seamless coordination of schedules, meetings, and communications
• Play a pivotal role in maintaining executive focus and organizational flow
• Manage sensitive information and facilitate key events and initiatives
• Keep the CEO apprised of time-sensitive and priority issues
• Complete a variety of special projects, including preparing presentations, reports, and agenda materials
• Respond to and help prioritize meeting invitations, phone calls, messages, and other information flowing to the executive(s)
• Prepare, reconcile, and submit expense reports for C-suite members
• Draft, review, and send communications on behalf of the CEO and other C-suite members

• Collaborate closely with senior management by meticulously managing calendars, resolving conflicts, and aligning schedules with priorities.
• Serve as the hub for the team, providing essential support and coordination.
• Efficiently juggle multiple tasks and priorities in a dynamic, fast-paced environment.
• Act as the main contact for executives, employees, clients, and external partners.
• Manage cross-departmental projects to ensure high-quality deliverables and adherence to deadlines.
• Oversee and plan active calendars, ensuring schedules are followed and potential conflicts are identified and resolved.
• Organize detailed travel plans, itineraries, and agendas; compile necessary documents for travel-related meetings and prepare expense reports.

Executive Assistant II

• manage complex calendars based on Executive preferences
• manage and triage executive inboxes
• support executives with Slack communications
• set up and manage virtual meetings
• act as a champion for early adoption of AI and automation
• plan smooth travel itineraries and submit expense reports
• raise Purchase Orders and navigate procurement systems
• lead team projects and organize events
• develop strong relationships across Salesforce
• support colleagues during periods of PTO

Senior Executive Assistant

• Provide high-level administrative support to C-Suite members.
• Organize complex calendars and schedules, resolving any scheduling issues.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, and special projects.
• Arrange travel and accommodation for executives.
• Prepare expense reports.
• Screen incoming telephone calls and deliver accurate messages.
• Assist the Executive’s clientele and guests via in person or other forms of communication.

Part-Time Executive Assistant

• Serve as a strategic partner to five executives, proactively managing their daily needs
• Prepare and draft professional correspondence, internal communications, and presentations
• Plan and book seamless domestic and international travel, including detailed itineraries
• Track and drive critical tasks and projects to completion

Executive Assistant – Workday Government

• Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, and expense tracking.
• Prepare, edit, and organize professional documents, reports, presentations, and executive communications.
• Serve as the primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.
• Organize and maintain digital files, records, project documentation, and company databases.
• Assist in preparing meeting agendas, documenting action items, and tracking follow-ups to ensure timely completion.
• Support project coordination by monitoring priorities, deadlines, and key deliverables across business and technical initiatives.
• Collaborate with cross-functional teams including software engineers, product teams, operations, and leadership to facilitate efficient communication and workflow.
• Coordinate company events, team meetings, conferences, workshops, and client engagements.
• Assist with vendor management, software subscriptions, procurement, and administrative operations as needed.
• Conduct research, gather information, and prepare summaries to support executive decision-making.
• Help manage and prioritize incoming requests, ensuring urgent matters are addressed promptly and appropriately.
• Support the executive in maintaining focus on strategic initiatives by proactively identifying opportunities to improve processes and operational efficiency.
• Handle confidential information with a high level of professionalism, integrity, and discretion.
• Respond to and manage client requests, special projects, and ad hoc assignments with exceptional attention to detail and a solutions-oriented mindset.

Executive Assistant to the CEO

• Effectively manages and maintains calendars utilizing Microsoft Outlook
• Proactively reviews upcoming appointments to identify and address any potential scheduling conflicts
• Manages intricate domestic and international travel itineraries utilizing Concur software
• Integrates travel information—including flights and hotel accommodations—into the Outlook calendar
• Coordinates business travel logistics, including scheduling meals and appointments across multiple stakeholders
• Manages large group meetings by assisting with presentations, organizing meals, preparing and sharing agendas, arranging A/V and teleconferencing setups, and handling transportation logistics
• Prepares expense reports, memos, and letters

Executive Assistant jobs in Virginia

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Executive Assistant

Executive Assistant

Chief Executive Assistant

Nurse Practitioner – Virtual Health Assessment Team

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant II

Senior Executive Assistant

Part-Time Executive Assistant

Executive Assistant – Workday Government

Executive Assistant to the CEO

Executive Assistant