Executive Assistant

• Personal assistance (approx. 50%)
• Planning and booking flights, accommodation and travel
• Organizing appointments, calendar and workflows
• Errands and small organizational tasks in Cologne
• Support with everyday matters that take time but do not require my full attention
• Agency & business support (approx. 50%)
• Support with accounting (e.g., collecting, preparing and organizing receipts)
• Support with recruitment processes (e.g., coordination, pre-selection, communication)
• Preparing and formatting proposals
• General organizational support in day-to-day agency operations

Personal Assistant – Executive Assistant

• Organize and coordinate national and international business travel
• Professional calendar and appointment management for the leadership team
• Communication with internal and external stakeholders
• Plan and organize meetings, workshops, and events
• Manage company credit cards and process travel expenses
• Potential future responsibility for office management at the new Munich location
• Optimize existing processes and independently implement new projects
• Optional: assist with recruiting working students

• Organization and management of our everyday office operations
• Reception duties, telephone handling and mail processing
• Support with customer communication and appointment scheduling
• Preparation of proposals, presentations and company documents
• Maintenance and publishing of content across various CMS
• Support with organizational and administrative tasks in day-to-day business
• Planning and organization of team events and company functions
• Coordination of internal workflows and support for various projects
• Assistance with client acquisition and communication activities
• Proactive thinking, process optimization and contributing new ideas

Secretary, Team Assistant — Part-time

• You will be the CEO's right hand.
• You support Niklas in internal and external communications — from email correspondence to preparing for partner meetings.
• You take on your own projects and special assignments — research, conceptualization, implementation, and follow-up.
• You schedule and organize meetings, workshops, and events.
• You manage appointments and prepare briefing materials for decision-making.
• You act as the interface between the team, partners, and external stakeholders.
• You provide occasional support in communications and coordinate with the marketing team.

• Provide executive support to the extended leadership team as needed within the revenue leading organization
• Planning, organizing, and balancing multiple global calendars with appropriate attention to detail and confidentiality
• Coordinate all travel arrangements and itineraries
• Handling and balancing expense reports and purchase requisitions submissions
• Develop and manage meeting agendas, cadence activities, communications
• Manage cross-functional projects and track progress against milestones
• Analyse business data and prepare executive reports and insights
• Prioritize and manage content collection and contribution for presentations, meetings, and communications

Executive Assistant, EMEA

• Calendar and appointment management for the CEO
• Organization of meetings, travel and business events
• Preparation of presentations, reports and decision-making documents
• Handling and prioritizing business correspondence
• Communication with business partners, clients, vendors and authorities
• Support with contract management and administrative processes
• Tracking projects, deadlines and to-dos
• Support with recruiting and HR matters
• Organizing internal processes and documentation
• Confidential handling of sensitive company information
• Support for gaming, eSports and community projects

Personal Assistant to the CEO

• Appointment scheduling and calendar coordination for management
• Preparation and follow-up of meetings
• Maintenance of task lists, follow-up reminders, and project status updates
• Structured handling of administrative processes
• Drafting emails, letters, short documents, and internal notes
• Research on companies, contacts, projects, and market environments
• Clear preparation of information and decision-making materials
• Support in organizing client projects
• Coordination of internal alignments
• Maintenance of digital filing systems
• Support with presentations, proposals, and basic project management tasks
• CRM maintenance and preparatory administrative activities
• Support with invoice preparation according to guidelines

Virtual Assistant

• You manage the executive management's calendars, travel arrangements, and email inboxes — reliably, proactively, and with a clear overview.
• You prepare and structure meetings and ensure that decisions and action items don’t get lost.
• You take care of office management in Schönefeld: office supplies, filing, documentation, and contract management.
• You assemble our onboarding and Christmas gift boxes and make sure new team members feel the Naturida vibe from day one.
• You receive product samples, document them, and prepare feedback for the management and product team.
• You assist the CEO with personal errands on-site (shopping, appointments, etc.).
• You create reports, presentations, and analyses for the executive team.
• You research, structure, and prepare information to support strategic decisions.
• You plan and manage internal events and offsites as the project owner — from concept to follow-up.
• You identify optimization opportunities — and implement them.

Executive Assistant jobs in Germany

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Personal Assistant – Executive Assistant

Executive Assistant

Secretary, Team Assistant — Part-time

Executive Assistant

Executive Assistant, EMEA

Personal Assistant to the CEO

Virtual Assistant

Personal Assistant – Executive Assistant