Executive Assistant

• Calendar and appointment management for the CEO
• Organization of meetings, travel and business events
• Preparation of presentations, reports and decision-making documents
• Handling and prioritizing business correspondence
• Communication with business partners, clients, vendors and authorities
• Support with contract management and administrative processes
• Tracking projects, deadlines and to-dos
• Support with recruiting and HR matters
• Organizing internal processes and documentation
• Confidential handling of sensitive company information
• Support for gaming, eSports and community projects

Personal Assistant to the CEO

• Appointment scheduling and calendar coordination for management
• Preparation and follow-up of meetings
• Maintenance of task lists, follow-up reminders, and project status updates
• Structured handling of administrative processes
• Drafting emails, letters, short documents, and internal notes
• Research on companies, contacts, projects, and market environments
• Clear preparation of information and decision-making materials
• Support in organizing client projects
• Coordination of internal alignments
• Maintenance of digital filing systems
• Support with presentations, proposals, and basic project management tasks
• CRM maintenance and preparatory administrative activities
• Support with invoice preparation according to guidelines

Virtual Assistant

• You manage the executive management's calendars, travel arrangements, and email inboxes — reliably, proactively, and with a clear overview.
• You prepare and structure meetings and ensure that decisions and action items don’t get lost.
• You take care of office management in Schönefeld: office supplies, filing, documentation, and contract management.
• You assemble our onboarding and Christmas gift boxes and make sure new team members feel the Naturida vibe from day one.
• You receive product samples, document them, and prepare feedback for the management and product team.
• You assist the CEO with personal errands on-site (shopping, appointments, etc.).
• You create reports, presentations, and analyses for the executive team.
• You research, structure, and prepare information to support strategic decisions.
• You plan and manage internal events and offsites as the project owner — from concept to follow-up.
• You identify optimization opportunities — and implement them.

Personal Assistant – Executive Assistant

• Facilitate effective communication and alignment between the management team and key stakeholders
• Ensure transparency of priorities, decisions, and ongoing initiatives
• Prepare and follow up on meetings, ensuring clear outcomes and next steps
• Support the implementation of new processes and ensure consistent execution across teams
• Act as a central coordination point between shared functions and the local country management structure
• Track key topics and ensure follow-through on agreed actions
• Help simplify collaboration across countries and functions
• Coordinate and organize business travel for the management team
• Assist in organizing team events
• Provide on-site support during key meetings or visits across European locations when needed

• Personal assistance (approx. 50%)
• Planning and booking flights, accommodation and travel
• Organizing appointments, calendar and workflows
• Errands and minor organizational tasks in Cologne
• Support with everyday matters that are time-consuming but don’t require my full attention
• Agency & business support (approx. 50%)
• Assistance with bookkeeping (e.g., collecting, preparing, and organizing receipts)
• Support with recruitment processes (e.g., coordination, pre-screening, communication)
• Preparing and formatting proposals/quotes
• General organizational support in day-to-day agency operations

Personal Assistant – Executive Assistant, m/f/d

• You will support our executive management in all organizational and administrative matters, ensuring they can focus on their core responsibilities.
• You will be the central point of contact and maintain an overview of all key appointments, projects, and processes.
• Finance & Accounting: Preparation of invoices, preliminary bookkeeping, and support in collaboration with the tax advisor.
• Project Management: Coordination and follow-up of projects, meeting preparation, and documentation.
• HR Administration: Support with onboarding, contract management, and general personnel processes.
• Office & Scheduling Management: Calendar maintenance, appointment organization, travel planning, and trip handling.
• Meeting Support: Preparation and follow-up of meetings, creation of agendas, and minute-taking.

• Provide support to executive management in day-to-day operational and organizational activities
• Calendar, travel, scheduling & meeting management, including preparation and follow-up
• Communication and coordination with internal teams and external partners
• Preparation of presentations, documents and decision papers (DE/EN)
• Contract and document management as well as administrative project tracking
• Independent special assignments and process improvements

Executive Assistant – Assistant to Management

• Unterstützung der Geschäftsführung
• Du koordinierst Termine, Meetings und Geschäftsreisen und behältst den Überblick über den Kalender
• Du bereitest Meetings, Präsentationen etc. vor und unterstützt bei der internen Abstimmung mit verschiedenen Teams
• Du kümmerst dich um Reisekostenabrechnungen und organisatorische Nachbereitung
• Du koordinierst Dienstleister, Lieferanten und externe Partner
• Du empfängst und betreust Gäste und Kunden im Büro
• Du organisierst Teamlunches, Meetings und kleinere Events
• Du übernimmst das Belegmanagement und bereitest Unterlagen für die Buchhaltung vor (Rechnungen, Überweisungen)
• Du unterstützt bei Besuchen internationaler Kunden und Partner
• Du kommunizierst mit Teams und Kontakten in verschiedenen europäischen Ländern (z. B. Spanien oder Frankreich)

Executive Assistant, Teilzeit oder Vollzeit

• Drive and coordinate strategic initiatives from planning and alignment through to successful implementation in collaboration with the Executive Team
• Work closely with HR, Finance and other business functions on topics such as organizational development, risk management, shareholder relations and international growth projects
• Serve as the central interface between the Executive Team, employees and external stakeholders—ensuring clear information flow, professional alignment and timely implementation of actions
• Support projects in change management, organizational optimization and process improvement
• Prepare, refine and coordinate internal and external communication formats—reports, presentations, newsletters, meeting materials—and prepare and document executive, shareholder and advisory board meetings
• Organize and prioritize the executive’s day-to-day operations, including calendar management, meeting preparation and, above all, structured follow-up on open action items
• Plan and execute company-wide formats such as town halls, workshops and internal events
• Ensure the highest level of discretion and integrity in all executive matters, while confidently prioritizing tasks and professionally representing the company

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Personal Assistant to the CEO

Virtual Assistant

Personal Assistant – Executive Assistant

Executive Assistant

Personal Assistant – Executive Assistant, m/f/d

Executive Assistant

Executive Assistant – Assistant to Management

Executive Assistant, Teilzeit oder Vollzeit

Executive Assistant