Personal Assistant – Executive Assistant

Web Spring

Personal Assistant supporting Patrick, founder of Web Spring, a marketing agency in Köln. Handling organizational tasks and providing general assistance both in business and personal matters.

Posted 7/19/2026part-timeKöln • 🇩🇪 GermanyMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and personal assistance capabilities, with a focus on proactive problem-solving and efficient task management. Proficient in supporting agency operations, including accounting and recruitment processes, while maintaining excellent communication skills in German.

Highest-signal resume keywords

Personal AssistanceOrganizational SupportAccounting SupportRecruitment CoordinationVery Good German Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Travel PlanningAppointment OrganizationReceipt PreparationProposal FormattingWorkflow Management

Soft Skills

ReliabilityProactivityResponsivenessCommunicationIndependence

Industry Keywords

Agency OperationsCologneBusiness SupportTask Management

About the role

Key responsibilities & impact

Personal assistance (approx. 50%)
Planning and booking flights, accommodation and travel
Organizing appointments, calendar and workflows
Errands and small organizational tasks in Cologne
Support with everyday matters that take time but do not require my full attention
Agency & business support (approx. 50%)
Support with accounting (e.g., collecting, preparing and organizing receipts)
Support with recruitment processes (e.g., coordination, pre-selection, communication)
Preparing and formatting proposals
General organizational support in day-to-day agency operations

Requirements

What you’ll need

You are extremely reliable and structured
Quick availability and responsiveness
You think proactively and take on tasks independently
You enjoy taking responsibility and solving things efficiently
You are communicative and organized
You are located in Cologne or the surrounding area to occasionally handle on-site tasks
A good personal fit between us
Very good German skills (spoken & written)

Benefits

Comp & perks

Direct collaboration with me as the founder: you will work closely with me and gain many interesting insights
5–10 hours per week on a flexible basis
85% remote, approx. 15% on-site in Cologne
Collaboration on a freelance or mini-job basis
Start: immediately