Executive Assistant

STF Recruiting Academy für Startups

Executive Assistant supporting a leadership team at a premium medical skincare brand. Engaging in daily operations and contributing to the new commercial hub setup in Munich.

Posted 6/29/2026full-timeMünchen • 🇩🇪 GermanyJuniorMid-Level💰 €60,000 - €75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in organizing and coordinating business travel, managing executive calendars, and facilitating communication with stakeholders. Proficient in optimizing processes and implementing projects while maintaining a proactive and structured approach in a dynamic work environment.

Highest-signal resume keywords

Executive Assistant ExperienceBilingual: German And EnglishOrganizational SkillsProcess ImprovementDigital Tools Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

Proactive MindsetReliable Working StyleResponsibility Taking

Industry Keywords

Business Travel CoordinationCalendar ManagementStakeholder CommunicationMeeting PlanningExpense ManagementOffice Management

About the role

Key responsibilities & impact

Organize and coordinate national and international business travel
Professional calendar and appointment management for the leadership team
Communication with internal and external stakeholders
Plan and organize meetings, workshops, and events
Manage company credit cards and process travel expenses
Potential future responsibility for office management at the new Munich location
Optimize existing processes and independently implement new projects
Optional: assist with recruiting working students

Requirements

What you’ll need

Several years of experience as an Executive Assistant, Personal Assistant, Office Manager, or in a similar role
Excellent German and English skills
Excellent organizational skills and a structured, reliable working style
Proactive mindset: anticipates challenges and acts independently
Enjoys taking responsibility and continuously improving processes
Confident with digital tools and interested in modern ways of working
Comfortable in a dynamic environment where tasks and responsibilities evolve continuously

Benefits

Comp & perks

30 vacation days + 3 additional days off
€600 annual fitness budget
€50 fuel voucher
Flexible working hours within a 32–40 hour workweek
Currently predominantly remote, with plans for hybrid work at the new Munich office
International work environment with short decision-making processes
Plenty of scope to shape the role and the opportunity to grow with the company 🚀