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Secretary, Team Assistant — Part-time
Youbility SoftwareOffice management role for Youbility Software in Leipzig, ensuring smooth operations. Supporting team initiatives through organization, communication, and administrative tasks.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
The ideal candidate must demonstrate strong organizational and communication skills while effectively managing office operations and supporting team initiatives. A proactive and solution-oriented approach is essential for optimizing processes and contributing to project success.
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Office ManagementContent Management System (CMS)Proposal PreparationPresentation DevelopmentDocument PreparationClient CommunicationAppointment SchedulingProcess OptimizationDigital Tools ProficiencyWriting Creativity
Soft Skills
Strong Organizational SkillsSolution-Oriented MindsetProactive ThinkingFriendly DemeanorAbility to Take InitiativeEnthusiasm for Driving ForwardCreativityAttention to DetailAdaptabilityTeam Collaboration
Tools & Technologies
AI ToolsDigital ToolsResearch ToolsOrganizational ToolsCommunication PlatformsEvent Planning SoftwareContent Publishing ToolsScheduling SoftwareOffice SoftwareProject Management Tools
Industry Keywords
Customer CommunicationInternal Workflow CoordinationTeam Events PlanningAdministrative SupportClient AcquisitionMarketing InitiativesUsability DesignDigital TopicsIT InterestWeb Technologies
About the role
Key responsibilities & impact- Organization and management of our everyday office operations
- Reception duties, telephone handling and mail processing
- Support with customer communication and appointment scheduling
- Preparation of proposals, presentations and company documents
- Maintenance and publishing of content across various CMS
- Support with organizational and administrative tasks in day-to-day business
- Planning and organization of team events and company functions
- Coordination of internal workflows and support for various projects
- Assistance with client acquisition and communication activities
- Proactive thinking, process optimization and contributing new ideas
Requirements
What you’ll need- Independent, structured and solution-oriented working style
- Strong organizational skills and enthusiasm for driving things forward
- Confident use of digital tools and openness to new technologies
- Interest in IT, software, web and digital topics
- Strong communication skills and a friendly, professional demeanor
- Creativity in writing, content or small marketing initiatives
- Eye for structure, design and good usability
- Ability to quickly get up to speed with new tools and topics
- Familiarity with AI tools for writing, research or organization is a plus
- Pragmatic approach and ability to take initiative independently
- A can-do attitude and willingness to get things done
Benefits
Comp & perks- Office located in Leipzig South with the option to work from home
- Flexible working hours and a high degree of personal responsibility
- Flat hierarchies and direct communication
- Modern work equipment (Mac or Windows laptop of your choice)
- Fully equipped workstation with height-adjustable desk and two monitors
- Free coffee and beverages
- Bright offices with a view over Leipzig
- Good transport connections and parking options
- Opportunity to contribute to exciting software, web and app projects
- Plenty of room for your own ideas and to help shape the company