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Secretary, Team Assistant — Part-time
Youbility SoftwareOffice management role for Youbility Software in Leipzig, ensuring smooth operations. Supporting team initiatives through organization, communication, and administrative tasks.
About the role
Key responsibilities & impact- Organization and management of our everyday office operations
- Reception duties, telephone handling and mail processing
- Support with customer communication and appointment scheduling
- Preparation of proposals, presentations and company documents
- Maintenance and publishing of content across various CMS
- Support with organizational and administrative tasks in day-to-day business
- Planning and organization of team events and company functions
- Coordination of internal workflows and support for various projects
- Assistance with client acquisition and communication activities
- Proactive thinking, process optimization and contributing new ideas
Requirements
What you’ll need- Independent, structured and solution-oriented working style
- Strong organizational skills and enthusiasm for driving things forward
- Confident use of digital tools and openness to new technologies
- Interest in IT, software, web and digital topics
- Strong communication skills and a friendly, professional demeanor
- Creativity in writing, content or small marketing initiatives
- Eye for structure, design and good usability
- Ability to quickly get up to speed with new tools and topics
- Familiarity with AI tools for writing, research or organization is a plus
- Pragmatic approach and ability to take initiative independently
- A can-do attitude and willingness to get things done
Benefits
Comp & perks- Office located in Leipzig South with the option to work from home
- Flexible working hours and a high degree of personal responsibility
- Flat hierarchies and direct communication
- Modern work equipment (Mac or Windows laptop of your choice)
- Fully equipped workstation with height-adjustable desk and two monitors
- Free coffee and beverages
- Bright offices with a view over Leipzig
- Good transport connections and parking options
- Opportunity to contribute to exciting software, web and app projects
- Plenty of room for your own ideas and to help shape the company
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Office ManagementContent Management System (CMS)Proposal PreparationPresentation DevelopmentDocument PreparationClient CommunicationAppointment SchedulingProcess OptimizationDigital Tools ProficiencyWriting Creativity
Soft Skills
Strong Organizational SkillsSolution-Oriented MindsetProactive ThinkingFriendly DemeanorAbility to Take InitiativeEnthusiasm for Driving ForwardCreativityAttention to DetailAdaptabilityTeam Collaboration