Personal Assistant – Executive Assistant

Naturida GmbH

Personal Assistant managing executive schedules and office tasks at Naturida. Supporting strategic initiatives and ensuring effective communication in a hybrid work environment.

Posted 6/5/2026full-timeBerlin • 🇩🇪 GermanyMid-LevelSenior💰 €45,000 - €60,000 per yearWebsite

About the role

Key responsibilities & impact

You manage the executive management's calendars, travel arrangements, and email inboxes — reliably, proactively, and with a clear overview.
You prepare and structure meetings and ensure that decisions and action items don’t get lost.
You take care of office management in Schönefeld: office supplies, filing, documentation, and contract management.
You assemble our onboarding and Christmas gift boxes and make sure new team members feel the Naturida vibe from day one.
You receive product samples, document them, and prepare feedback for the management and product team.
You assist the CEO with personal errands on-site (shopping, appointments, etc.).
You create reports, presentations, and analyses for the executive team.
You research, structure, and prepare information to support strategic decisions.
You plan and manage internal events and offsites as the project owner — from concept to follow-up.
You identify optimization opportunities — and implement them.

Requirements

What you’ll need

At least 3 years of experience as a PA, EA, or in a comparable assistant role.
Business-fluent German and fluent English.
Confident daily use of Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).
Absolute discretion and reliability — you will work with sensitive data and have direct access to executive inboxes.
E-commerce or consumer goods experience is a plus — enthusiasm for natural products is welcome.

Benefits

Comp & perks

Work & Travel: Work remotely from another EU country for up to 30 days per year — freedom and flexibility in balance.
Pension: We cover 100% of the company pension contribution.
Health & Wellbeing: Benefit from an EGYM Wellpass membership for only €25/month — for fitness, health, and mental wellbeing.
Employee discounts: Exclusive discounts on our brands and products.
Development: Annual training budget so you can grow professionally and personally.
Work environment: Flexible hybrid model | 20–40 hours/week possible.
Culture: We live a modern, values-driven company culture with high ownership, short decision-making paths, and a genuine hands-on mentality.
Team spirit: Regular offsites and team events that provide space for exchange, fun, and shared growth.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel arrangementsmeeting preparationdocumentationcontract managementreport creationpresentation creationdata analysisevent planningoptimization implementation

Soft Skills

reliabilityproactivityorganizationdiscretioncommunicationteam supportattention to detailstrategic thinkingproblem-solvinginterpersonal skills