Naturida GmbH

Ecommerce

• We are looking for a reliable freelance Executive Assistant (m/f/d) to provide operational support to our executive management and the team
• Support with day-to-day operations, bringing structure to administrative routines and handling classic assistant and organizational tasks
• Scheduling, calendar and travel planning for executive management
• Preparation, coordination and follow-up of meetings
• Maintaining, organizing and prioritizing email communication
• Coordination with internal and external stakeholders
• Ensuring a smooth day-to-day organizational workflow
• Organization & administration
• Support with administrative tasks and recurring processes
• Management, filing and maintenance of documents and records
• Coordination of external service providers according to clear guidelines
• General organizational support in operational business
• Management and oversight of multiple email inboxes, including prioritization, initial qualification and forwarding to the appropriate departments
• Support in planning and organizing team workations, offsites and internal events
• Coordination of travel, accommodation and logistics according to brief

Executive Assistant, E‑commerce

• Develop new product concepts in cosmetics and dietary supplements based on market, competitor and customer analyses
• Manage product development from concept to launch with external labs, manufacturers and suppliers
• Responsible for product lifecycle management (launch, optimization, renovation/reformulation, and where applicable delisting)
• Further develop and prioritize the product portfolio
• Optimize existing products regarding quality, costs (COGS), reviews and returns
• Coordinate product launches cross-functionally with Marketing, Supply Chain, QA and Regulatory
• Ensure regulatory compliance (cosmetics & supplements, EU)
• Responsible for labeling, artwork and approval processes

Product Manager, E-commerce, Cosmetics & Supplements

• Personal & Executive assistance.
• Comprehensive scheduling, calendar and travel planning for the executive management.
• Preparation, follow-up and coordination of meetings, including action-item tracking.
• Structuring and prioritizing email communication.
• Ensuring focus time and smooth alignment with stakeholders.
• Office & organizational management.
• Organizing and optimizing administrative workflows.
• Managing documents, contracts and office processes.
• Coordinating external service providers and ensuring a functional office setup.
• Supporting and independently executing selected projects (e.g., admin, HR, organization).
• Assisting with internal events, meetings and special tasks.
• Supporting management on strategic topics.

Personal / Executive Assistant – E‑commerce Startup

• Development of new product concepts in cosmetics and dietary supplements based on market, competitor and customer analyses.
• Management of product development from concept to launch in coordination with external laboratories, manufacturers and suppliers.
• Responsibility for product lifecycle management (launch, optimization, refresh/reformulation, and where applicable delisting).
• Ongoing development and prioritization of the product portfolio.
• Optimization of existing products with regard to quality, costs (COGS), reviews and returns.
• Cross-functional coordination of product launches with Marketing, Supply Chain, QA and Regulatory.
• Ensuring regulatory compliance (cosmetics & supplements, EU).
• Ownership of label, artwork and approval processes.

Product Manager, Product Developer – E‑commerce, Cosmetics & Supplements

Manager

• Take responsibility for optimizing, managing and further developing our internal project management and communication processes
• Act as the interface between teams, tools and management and establish clear standards for transparency, efficiency and knowledge management.
• Analyze existing workflows and identify optimization opportunities
• Maintain and further develop our existing Asana system
• Assess, plan and execute a possible migration to a new project management tool (including tool evaluation, rollout, training & change management)
• Ensure team-wide adoption of new tools
• Manage integrations between tools (e.g., PM tool, Wiki, Slack, ERP)
• Improve call and meeting efficiency
• Define clear communication guidelines for tools & collaboration
• Critically analyze all existing communication channels (Slack, email, meetings, reports)
• Build a clear, binding communication structure

Executive Assistant, E‑commerce

Product Manager, E-commerce, Cosmetics & Supplements

Personal / Executive Assistant – E‑commerce Startup

Product Manager, Product Developer – E‑commerce, Cosmetics & Supplements

Freelance Project Manager