CEO Assistant

Naturida GmbH

Executive Assistant supporting CEO in daily operations at Naturida, facilitating strategic and organizational tasks. Managing schedules, communications, and office management while ensuring project execution and discretion.

Posted 7/16/2026full-timeBerlin • 🇩🇪 GermanyMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and project management skills, with a focus on supporting executive leadership through effective calendar management, communication, and strategic decision-making. Proficient in handling sensitive information with discretion while fostering a collaborative and efficient office environment.

Highest-signal resume keywords

Executive Calendar ManagementProject OwnershipBusiness-Fluent GermanGoogle Workspace ProficiencyE-Commerce Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementReport CreationDocument ManagementContract ManagementMeeting PreparationData AnalysisEvent PlanningOnboarding CoordinationStrategic ResearchOptimization Implementation

Soft Skills

DiscretionReliabilityHands-On MentalityCommunicationCollaboration

Tools & Technologies

Google WorkspaceGmailGoogle CalendarGoogle DocsGoogle SheetsGoogle Slides

Industry Keywords

Startup ExperienceScale-Up ExperienceConsumer GoodsNatural ProductsE-Commerce

About the role

Key responsibilities & impact

You will be the right hand to our executive leadership. That means no two days are the same.
You free up management so they can focus on what truly matters.
You manage the executive team’s calendars, travel, and email inboxes — reliably, proactively, and with a clear overview.
You prepare meetings, give them structure, and ensure decisions and action items don’t disappear into the void.
You keep the threads together — internally and externally — ensuring everyone has the right information at the right time.
You handle office management at our Schönefeld location: office supplies, filing, documents, and contract management.
You assemble our onboarding and Christmas boxes and make sure new team members feel the Naturida spirit from day one.
You receive product samples, document them, and prepare feedback for the executive team and product team.
You support the CEO with personal errands on site (shopping, appointments, etc.).
You create reports, presentations, and analyses for the executive leadership.
You research, structure, and prepare information for strategic decision-making.
You plan and run internal events and offsites as the full project lead — from concept to follow-up.
You take full project ownership for strategic initiatives in administration, HR, and business development — from conception to implementation.
You identify optimization opportunities — and implement them as well.

Requirements

What you’ll need

Minimum 3 years of experience as a PA, EA, or in a comparable assistant role
Experience in a startup or scale-up is a plus — you’ll already understand what drives us and how we work
Business-fluent German and fluent English
Confident daily use of Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
Based in Berlin and willing to come to the Schönefeld office regularly
Absolute discretion and reliability — you’ll handle sensitive data and have direct access to executive inboxes
A true hands-on mentality — you’ll jump in whether it’s a strategic briefing or assembling an onboarding box
E‑commerce or consumer goods experience is an advantage — enthusiasm for natural products is welcomed

Benefits

Comp & perks

Work & Travel: Work up to 30 days per year from within the EU — freedom and flexibility in balance.
Pension: We cover a 100% employer contribution to the company pension scheme.
Health & Balance: Benefit from an EGYM Wellpass membership for only €25/month — for fitness, health, and mental wellbeing.
Employee Discounts: Exclusive discounts on our own brands and products.
Development: Annual training budget so you can grow professionally and personally.
Work Environment: Flexible hybrid model | 20–40 hours/week possible.
Culture: We live a modern, values-driven company culture with high ownership, short decision-making paths, and a real hands-on mentality.
Team Spirit: Regular offsites & team events that create space for exchange, fun, and collective growth.