Administrative Assistant

• Timely and effective communication with partners and internal departments via e-mail/telephone
• Updating/verifying the DSV Transport Management System with customer booking details
• Liaise with operations and overseas offices to ensure customer commitments are delivered upon
• Effective daily monitoring to ensure collections and deliveries are completed within the agreed timelines
• Pro-active problem solving with customers and colleagues when issues arise
• Comply with and understand basic customs regulations when transporting freight to/from the UK
• General day to day administrative duties.

• Serve as first point of contact for all office-related queries, issues, and visitors
• Maintain office presentation standards- tidiness, professional appearance, and a welcoming atmosphere for staff and guests
• Manage office access (alarm, key fobs, door attendance) for staff, visitors, and deliveries
• Restock consumables, beverages, and office materials; maintain inventory and stock keeping
• Manage office post, mail, and package deliveries
• Conduct office walkthroughs with new starters, including fire safety introductions
• Identify and manage repair needs; liaise with cleaners, handymen, and building management
• Manage all office contractors and suppliers, coordinating repair and maintenance work
• Conduct weekly fire alarm testing and maintain the fire alarm logbook
• Hold responsibility for office risk assessments (fire, health & safety) and mandatory H&S signage
• Serve as local Health & Safety representative and fire warden
• Participate in alarm monitoring (respond to office alarms via app, check CCTV, take further action if needed)
• Manage the office budget and track spending across categories
• Host clients at the office- prepare meeting rooms, provide refreshments, and ensure a great experience
• Manage office events end-to-end: order supplies and food, coordinate suppliers, organise on the day, and manage cleanup
• Manage relationships with local accommodation providers to maintain company rates
• Handle travel and accommodation bookings for the leadership team
• Provide occasional management support- preparing the office for on-site meetings, coordinating logistics for visiting executives, and helping high-stakes days run without a hitch

Office Manager

• Provide comprehensive support to the UNIP Director for administration of the programme.
• Supporting conference planning, data management, contracting, and travel arrangements.
• Responsible for keeping UNIP records and databases up to date, including identifying where sales leads need to be followed up.
• Ensuring contracts are processed in a timely manner and all records are kept in accordance with Crimson policies.

Administrative Assistant – UN Impact Programme

• Provide support to our Practice Support Executives to deliver a high-quality service focusing on process-based tasks/activities and general administrative support to our fee-earners and Practice Support Executives (PSEs)
• Schedule routine diary arrangements
• Book meeting rooms and arrange video conference calls
• Arrange routine travel arrangements
• Set up and maintain paper and electronic filing systems
• Support internal processes to ensure CRM databases up to date
• Assist with billing process including completion of narratives
• Support fee-earners with closing InTapp entries
• Process expenses/invoices using Emburse

• Ensure our stock is in the right place and on the time to support our exciting company growth.
• Report to the Merchandising Manager.
• Develop an excellent working knowledge of our stock management system to ensure planning/trading is managed accurately ensuring full visibility of stock and delivery dates.
• Attend weekly trade meetings and regular store visits to build a clear understanding of the stock requirements of each store to support allocations.
• Oversee all stock intake into both our UK and Belgian DC ensuring stock arrives on time.
• Raise all purchase orders accurately and distribute to suppliers.
• Attend weekly production updates with suppliers and ensure any changes to delivery dates are updated in the relevant systems and stakeholders are updated.
• Approve all deliveries to leave suppliers and arrange the most suitable freight method to bring the stock into the business.
• Support and share best practice and knowledge with the rest of the merchandising dept and wider business.

Merchandising Admin Assistant

• Support change delivery managers in the delivery of successful projects
• Ensure project management processes and practices are aligned with controls and governance standards
• Monitor project performance, including tracking of project progress, identification of risks, assumptions, issues, and dependencies
• Facilitate project governance to align projects with organisation's strategic objectives
• Provide change management framework training to project managers

Programme Management Office Manager – AVP

• Supporting the buying team by ensuring the smooth and efficient management of critical path deadlines.
• Help maintain an organised workflow from start to finish.
• Coordinating approvals, preparing presentations to keep the team on track.
• Ensuring relevant fit details are recorded and followed up appropriately.
• Managing parcel collection, logging, and distribution efficiently.
• Conducting competitive shopping and effectively benchmarking pricing.
• Ensuring products are photographed on time by managing the intake sheet.
• Demonstrating strong skills in Excel formulas and familiarity with buying systems.

Buyers Admin Assistant – Hardgoods

• Provide administration support to the Buying team across departmental queries and day-to-day tasks
• Support Buyers with updating and maintaining key buying documents accurately, including pricing sheets and product handovers
• Work collaboratively to ensure all administration is delivered efficiently, accurately and to deadline
• Carry out ad hoc duties and projects to support the wider Buying team and business objectives
• Work closely with Buying, Product Design and Merchandising teams to ensure critical path dates are met and products are approved for mass production
• Chase suppliers for approvals, swatches, trims and product components to support smooth product development processes
• Assist with sample management and organisation within the product development room, ensuring samples are received and approved in line with key deadlines
• Build strong working relationships with product teams, Purchasing and Merchandising to ensure business standards and processes are consistently followed
• Develop excellent relationships with suppliers to help manage product quality, costs and standards effectively
• Support competitor analysis and store visits, compiling weekly reports and sharing insights with Buying, Design and wider teams
• Demonstrate strong market awareness and an eye for emerging product trends and brand positioning
• Support both B2B and B2C product requirements, helping to ensure products meet the needs of all channels
• Collaborate across teams to support business priorities and contribute to a positive and proactive team culture.

Buying Admin Assistant

• Direct the global payment liquidity and treasury strategy to ensure all daily settlement requirements are met across multiple currencies and jurisdictions.
• Design and implement robust FX trade risk management policies, ensuring the business remains protected against market volatility and counterparty risk.
• Maintain ultimate oversight of daily customer funds safeguarding and partner credit line obligations, ensuring 100% compliance with regulatory standards.
• Lead, mentor, and develop the Middle Office Analyst team, setting high performance standards and fostering a culture of continuous improvement.
• Oversee the integrity of treasury funds and credit facility positions, acting as the final point of escalation for complex variances or liquidity gaps.
• Serve as the primary Middle Office liaison for the Trading Desk, Finance, and Product teams. Collaborate with Finance on revenue reporting and audit requirements.
• Manage and optimize relationships with external banking partners and liquidity providers regarding credit facilities and trade settlements.
• Approve and monitor OTC customer credit line requests, managing the business's total open credit exposure and internal liquidity line usage.
• Drive the automation of Middle Office workflows, identifying and implementing system improvements to reduce manual intervention and operational risk.
• Deliver executive-level management information (MI) and data analysis regarding currency exposure, P&L variances, and operational efficiency.

Middle Office Manager

• Provide day-to-day administrative support to the Strategic Partnerships Product team
• Raise and manage purchase orders and maintain accurate product information
• Maintain internal systems, trackers and departmental documents
• Coordinate samples and support product selection meetings
• Liaise with internal teams to resolve queries and support smooth ways of working
• Support the wider team to ensure key deadlines are met

Product Admin Assistant

• Take ownership of day-to-day office operations across Rotterdam and London
• Act as a key point of contact for employees, vendors, and external partners
• Coordinate travel, logistics, and day-to-day employee support
• Manage invoices, expenses, and relationships with service providers
• Organize meetings, internal activities, and external events
• Support conferences and client-facing initiatives
• Assist with onboarding and employee administration, ensuring a smooth employee experience
• Support visa processes and international travel documentation
• Maintain and improve internal tools and documentation (e.g. SharePoint)
• Provide first-level IT support and coordinate with internal teams when needed
• Work closely with HR and the global administrative team, providing back-up and ensuring strong coordination across locations

Office Manager – English, Dutch

• Providing comprehensive and confidential administrative and organisational support to the Regional Director, and the IWE North Region team
• Be responsible for the day to day management of the Dunfermline office, managing office supplies, contractor access, fire and water testing, cleaning etc.
• Champion office wellbeing by supporting all office workers, through the provision of a clean, well managed office environment
• Maintain key registers for the region (e.g fire wardens, first aiders, suppliers, vans, fob holders etc)

Senior Team Assistant – Office Manager

• **What you'll do**
• Supporting the CEO professionally (around 50% of the role)
• - Manage and organise the CEO's work diary, prioritising meetings and protecting focus time
• - Handle inbound calls, emails and messages, responding on their behalf where appropriate
• - Arrange business travel end-to-end, including everything around the flight: how the CEO gets to the airport, what they need on arrival, onward travel, and how the return journey runs
• - Coordinate meetings end-to-end: agendas, prep, minutes, follow-ups
• - Prepare and organise documents, briefings, and anything else needed to help the CEO show up ready
• **Supporting the CEO personally (around 50% of the role)**
• - Manage personal diary, appointments and reminders
• - Run personal errands and handle ad-hoc tasks as they come up
• - Coordinate personal travel, bookings and reservations
• - Manage household and lifestyle admin: suppliers, deliveries, subscriptions, correspondence
• - Anticipate personal commitments and handle the details before they become problems
• - Handle everything with complete discretion and confidentiality
• **Running the office**
• - Keep the office running well: supplies, equipment, general upkeep
• - Manage suppliers and any office maintenance or facilities issues
• - Oversee health and safety compliance, including risk assessments and emergency procedures
• - Maintain office systems for filing, document storage and general organisation
• - Welcome visitors, coordinate meeting rooms, and look after hospitality
• **Keeping the team ticking**
• - Provide light admin support to the wider team when needed
• - Help with basic people admin: maintaining employee records, coordinating interviews, supporting new starter onboarding. You won't need to be an HR expert. You'll need to be resourceful enough to figure out the right answer, often with AI's help

Personal Assistant, Office Manager

• Run daily and weekly sales reports and distribute to the team
• Review intake of stock for the category and manage any queries from our distribution centre to ensure orders are delivered in a timely manner, highlighting any concerns to the wider team
• Support the Assistant Merchandiser with size analysis and pricing activity
• Maintain good systems ‘housekeeping’ within the category
• Share best practices across the buying and merchandising community

See all jobs on JobTailor

Administrative Assistant

Office Manager

Administrative Assistant – UN Impact Programme

Administrative Assistant

Merchandising Admin Assistant

Programme Management Office Manager – AVP

Buyers Admin Assistant – Hardgoods

Buying Admin Assistant

Middle Office Manager

Product Admin Assistant

Office Manager – English, Dutch

Senior Team Assistant – Office Manager

Personal Assistant, Office Manager

Merchandise Admin Assistant