Buying Admin Assistant

White Stuff

Buying Admin Assistant at White Stuff supporting administrative functions and managing product ranges. Involved in managing deadlines and collaborating with suppliers and internal teams for product development.

Posted 7/4/2026full-timeLondon • 🇬🇧 United KingdomMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Providing full administrative support to the Buying Team
Taking ownership of the departmental Critical Path and working with suppliers to make sure key dates are both understood and met
Working closely with internal and external functions such as Merchandising, Design, Garment Techs, Creative, VM and Suppliers
Liaising with suppliers to manage fit sessions, arrange samples and provide fit comments
Responsible for collating and organising daily approvals and communicating comments to suppliers
Managing, labelling, logging, organising and keeping track of all samples from concept to production stages
Assisting with Monday Trade meeting preparation with a basic understanding of Trade reports and actions
Preparation for product reviews and sign offs, ensuring all samples arrive on time and are available and set up as required
Carrying out comparative shop reports to develop and maintain knowledge of the current marketplace
Responsible for sending out courier packages

Requirements

What you’ll need

A passion and enthusiasm for product
Ability to multitask and work independently in a fast-paced environment
A keen eye for detail and accuracy is essential
Amazing time management, communication, and organisational skills
Understanding of the Buying cycle and the Critical Path process
PC literate - Excel, Word, PowerPoint, Outlook
A positive can-do approach to new challenges

Benefits

Comp & perks

Hybrid working
Annual bonus opportunity
Up to 25 days holiday per annum plus bank holidays
2 extra (paid!) days off per year to volunteer in the local community
50% discount
Pension Contribution

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Administrative SupportFit Session ManagementComparative Shop ReportsSample TrackingTrade Report Preparation

Soft Skills

Attention to DetailMultitaskingPositive AttitudeIndependenceOrganizational Skills