Office Manager

Luware

Office Manager at Luware, a leading SaaS provider, to oversee daily office operations in London. Responsible for ensuring a welcoming and professional environment while managing supplier relations and health & safety compliance.

Posted 6/3/2026full-timeLondon • 🇬🇧 United KingdomMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Serve as first point of contact for all office-related queries, issues, and visitors
Maintain office presentation standards- tidiness, professional appearance, and a welcoming atmosphere for staff and guests
Manage office access (alarm, key fobs, door attendance) for staff, visitors, and deliveries
Restock consumables, beverages, and office materials; maintain inventory and stock keeping
Manage office post, mail, and package deliveries
Conduct office walkthroughs with new starters, including fire safety introductions
Identify and manage repair needs; liaise with cleaners, handymen, and building management
Manage all office contractors and suppliers, coordinating repair and maintenance work
Conduct weekly fire alarm testing and maintain the fire alarm logbook
Hold responsibility for office risk assessments (fire, health & safety) and mandatory H&S signage
Serve as local Health & Safety representative and fire warden
Participate in alarm monitoring (respond to office alarms via app, check CCTV, take further action if needed)
Manage the office budget and track spending across categories
Host clients at the office- prepare meeting rooms, provide refreshments, and ensure a great experience
Manage office events end-to-end: order supplies and food, coordinate suppliers, organise on the day, and manage cleanup
Manage relationships with local accommodation providers to maintain company rates
Handle travel and accommodation bookings for the leadership team
Provide occasional management support- preparing the office for on-site meetings, coordinating logistics for visiting executives, and helping high-stakes days run without a hitch

Requirements

What you’ll need

Experience in an office management, facilities, or administrative role
A proactive, ownership mindset- you don’t wait to be asked
Strong organisational skills and an eye for detail, with the ability to manage multiple priorities simultaneously
Experience managing supplier and vendor relationships
Knowledge of UK health & safety regulations and compliance, including workplace risk assessments (or a willingness to get up to speed quickly)
Familiarity with facility operations, including liaising with building management and coordinating maintenance
A warm, professional manner with staff and visitors alike
Calm under pressure, adaptable, and good-humoured
Proficiency in Microsoft 365 (Outlook, Teams, Office suite)

Benefits

Comp & perks

A fast-paced, international, and collaborative work environment
A role with real autonomy- you’ll run the office, not just support it
A motivating and supportive team culture where your ideas matter
Excellent opportunities for personal and professional growth
Regular team events and the chance to work from another Luware office for up to a month through our exchange programme

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

office managementfacilities managementadministrative skillsinventory managementrisk assessmentsfire safetysupplier managementvendor managementevent managementbudget management

Soft Skills

proactive mindsetorganizational skillsattention to detailability to manage multiple prioritieswarm professional mannercalm under pressureadaptabilitygood-humored