Accounts Payable

• Independently operate systems required to process invoices through workflow
• Administer assigned stores and queues
• Verify, enter, and correct invoice attributes within the workflow
• Reconcile vendor statements and maintain vendor relationships to ensure accurate invoice processing, timely expense allocation, and vendor payments
• Resolve payment allocation discrepancies and account disputes to maintain ongoing purchase ability
• Contact vendors regarding outstanding credit balances
• Create and post journal entries to support proper expense allocation, including consolidated bills, prepaids, accruals, and invoice discrepancies
• Process urgent and manual payment requests for management companies
• Review, research, and obtain approvals for month-end schedules and balances
• Proactively communicate errors, unusual items, solutions, process improvement opportunities, and workload concerns to leadership
• Assist with department projects and provide additional support as needed

Corporate AP Administrator

• Identify and propose solutions to improve performance and satisfaction within SAP and GTS Operations
• Support complex issues related to purchasing processes, tools, and systems
• Provide support in key Inside Sales functions including complex order placement and management
• Provide day-to-day training and serve as a source of knowledge and guidance to the Inside Sales team
• Assist sales teams to evaluate their requirements and determine solutions
• Communicate and collaborate closely with Inside Sales teams to drive improvements
• Create and update SAP documentation for the Inside Sales team
• Communicate, document, and demonstrate new processes and business change request releases
• Attend, participate, and communicate outcomes from discovery sessions, meetings, and conferences
• Ensure business processes are aligned to ensure customer satisfaction is achieved
• Perform testing on tool enhancements and processes
• Partner with business leaders to deliver services that support company objectives
• Identify process improvements and advise on EDI integration

SAP Specialist

• Overseeing all aspects of the Accounts Payable function
• Ensuring accurate, timely, and compliant processing of vendor invoices, employee reimbursements, and payment disbursements
• Leading the AP team and managing workflows
• Improving processes and partnering with Procurement, Accounting, Vendors, and business units
• Evaluating and improving existing processes to identify opportunities and tools that drive efficiency
• Developing and maintaining strong professional relationships with stakeholders
• Implementing and maintaining controls that support industry best practices in segregation of duties
• Ensuring compliance with company policies, accounting standards, and internal controls
• Resolving discrepancies with vendors and internal teams
• Monitoring key performance indicators (KPIs)
• Collaborating with Accounts Receivable teams
• Identifying opportunities for automation and implementing process improvements

Accounts Payable / Accounts Manager

• Perform day-to-day administration of all payment cycle activities and provide efficient client service.
• Manage full AP cycle for assigned vendors, including the related coordination with business process owners.
• Ensures correct sorting, general ledger coding, and matching invoices/receipts, where applicable.
• Verify that transactions comply with financial policies and procedures established by the Company.
• Ensure the Company’s authorization matrix approves invoices before payment.
• Collaborate with the Procurement team and assist with vendor purchase order inquiries.
• Research and resolve invoice discrepancies and issues.
• Correspond with vendors and respond to inquiries.
• Must adhere to Iovance Biotherapeutics’ core values, policies, procedures, and business ethics.
• Perform miscellaneous duties as assigned.

Accounts Payable Specialist – Contract to Hire

• Oversee the accurate and timely processing of high-volume invoices, credit memos, and payments (ACH, checks, and wires).
• Reconcile vendor statements, manage AP aging reports, reconcile balance sheet accounts and prepare management reports.
• Supervise, train, and monitor the performance of accounts payable staff.
• Maintain positive relationships with vendors and suppliers, resolving payment discrepancies efficiently.
• Ensure compliance with company policies, internal controls, GAAP, CAS, FAR and DFARS.
• Lead process improvement and automation efforts to improve efficiency and accuracy in SAP Ariba and Costpoint.
• Develop, implement, and maintain policies and procedures related to accounts payable operations.
• Manage 1099 filings and year-end reporting requirements and maintenance of vendor information, including W-9's.

Manager, Accounts Payable

• Independently operate the required systems to process invoices through the workflow.
• Independently administer assigned stores and queues.
• Verify, enter and/or correct applicable invoice attributes through the workflow.
• Reconcile vendor statements and maintain strong vendor relationships: Ensure accurate invoice processing.
• Ensure timely expense allocation and vendor payments.
• Resolve incorrect payment allocations and other account disputes to ensure ongoing purchase ability.
• Contact vendors to obtain payment for outstanding credit balances.
• Identify "Special Processing" and/or "Statement" Invoices.
• Assist with department projects and provide other information as needed.
• Proactively track "Vital Services" invoices through the workflow to ensure services continue uninterrupted.
• Provide prompt and friendly customer service to vendors and stores.
• Proactively communicate with your supervisor: Communicate errors, unusual items, proposed solutions and process improvement opportunities. Inform supervisor of excessive, undemanding or unbalanced workload.

Accounts Payable Administrator

• Build, develop, and lead a high-performing Accounts Payable team.
• Own and manage the full accounts payable lifecycle, including purchase orders, invoices, disbursements, and employee expense reimbursements.
• Ensure timely, accurate processing of high-volume transactions while maintaining strong internal controls.
• Review and approve invoices for proper coding, documentation, and alignment with Delegation of Authority requirements.
• Oversee vendor management processes, including onboarding and maintenance of accurate vendor records.
• Lead payment operations across various payment methods, ensuring security and compliance.
• Partner with internal stakeholders to improve coding accuracy and streamline workflows.
• Act as the primary point of escalation for vendor inquiries and discrepancies.
• System owner for expense reimbursement platform, Emburse.

Accounts Payable Manager

• Support the end-to-end purchase-to-pay process
• Ensure accurate and timely processing of vendor invoices
• Assist with weekly payment runs and execute payments through treasury banking portals
• Maintain vendor records and assist with updates to payment templates
• Respond promptly to vendor and internal stakeholder inquiries

Accounts Payable Specialist

• Manage the company's global accounts payable process, ensure timely and accurate payment of invoices
• Oversee travel and expense policies, and processes and systems
• Review and issue all purchase card requests
• Support the month-end close accrual and accounts payable reconciliation process
• Collaborate with Accounting, Treasury and FP&A to ensure seamless financial operations
• Ensure compliance with corporate accounting policies, procedures, and internal controls
• Perform regular reviews of accounts payable aging reports
• Develop and maintain metrics and reports to track accounts payable performance
• Identify and implement streamlined automated processes
• Manage a team of AP contractors and employees
• Assist in the financial audit process
• Maintain strong vendor relationships

• Support the end-to-end purchase-to-pay process and ensure the accurate processing of vendor invoices
• Assist with weekly payment runs and executing payments through treasury banking portals
• Maintain vendor records and act as a primary point of contact for vendors and internal payment inquiries
• Manage payment runs across multiple banking and treasury platforms
• Review and process employee expense claims
• Collaborate closely with procurement and finance teams for efficient processing of invoices

• Own the full accounts payable cycle — from purchase order and invoice receipt through approval, payment, and reconciliation.
• Manage and mentor a small team of AP associates. You’ll provide guidance, prioritization support, and performance feedback.
• Enforce Whatnot's purchase policy, ensuring all vendor spend is properly authorized via Zip, contracts are executed via Ironclad, and documentation standards are met. Partner with Finance and Legal to address compliance gaps.
• Oversee payment runs (ACH, wire, check) across US and international entities, ensuring proper segregation of duties and approval controls are in place. Identify and mitigate fraud risk in payment workflows.
• Own AP close activities including accruals, vendor statement reconciliations, and aged payables review. Ensure completeness and accuracy of AP balances across all entities for month-end reporting.
• Optimize AP workflows in NetSuite and Zip, identifying automation opportunities to reduce manual effort and improve accuracy. Lead or contribute to system implementations or upgrades as the company scales.
• Support AP processes across US and international entities (UK, Ireland, Poland, Germany), including multi-currency payments, VAT considerations, and compliance with local payment practices.
• Maintain audit-ready AP documentation, support external auditors with AP-related requests, and contribute to the development of internal controls aligned with SOX or equivalent frameworks.
• Partner with FP&A on cash flow forecasting, with Legal on contract and vendor onboarding requirements, and with business stakeholders to ensure spend is appropriately budgeted and coded.

• Work hard, play hard!
• Be a culture keeper, one who values and models how we act and do things around here in order to create a Great Place to Work.
• Enjoy performing full cycle Accounts Payable processing including invoice entry, matching, coding, and Payment processing (Check, ACH, wire).
• Support the month-end closing activities, preparation of internal reports and annual financial statements in regard to the accounts payable functions.
• Exercise discretion in executing essential functions and be able to work independently, timely and accurately in a SOX internal control environment, as well as following through on assignments and deadlines.
• Responsible for building effective partnerships with vendors.
• Partner with Manager, Accounting to identify and implement process improvements.
• Participate in special projects and perform other related duties as assigned.
• Maintain a hybrid work schedule in accordance with company principles.
• Maintain and grow in Company desired characteristics according to our Mission and Values.

• Own end-to-end AP operations across Direct Procurement: intake, 2/3-way match, exception handling, disbursements, supplier inquiries, and close activities.
• Act as the primary escalation point, partnering with Accounting and cross-functional teams to resolve complex exceptions, payment holds, and close blockers.
• Build and scale Direct AP foundations by defining receiving and asset management processes required for 3-way match.
• Improve performance by driving cycle time, first-pass yield, and on-time payment, while reducing root causes of top exceptions.
• Maintain strong controls and compliance, including SOX-aligned approvals, audit readiness, and segregation of duties.
• Drive automation and system improvements across ERP and AP workflows (e.g., OCR, approvals, integrations) to reduce manual work and improve data quality.
• Leverage AI-first approaches to AP operations—identifying opportunities to deploy automation, agents, and intelligent workflows to reduce manual effort, improve accuracy, and scale efficiently.
• Enhance supplier and stakeholder experience by resolving escalations, enabling self-service, and partnering on operational improvements.
• Own reporting and visibility across AP metrics, including aging, cycle time, exceptions, payment forecasts, and risk.
• Partner with BPO teams to manage capacity and performance through clear SLAs, KPIs, and continuous improvement.

• Accurately review, code, and process supplier invoices in a timely manner.
• Assist in preparing and executing payment runs, including checks, ACH, and wire transfers.
• Communicate with vendors to obtain clarification and resolve issues as needed.
• Perform monthly reconciliations of accounts payable sub-ledger to the general ledger.
• Assign invoice approval workflows and ensure they are completed in a timely manner.
• Assist in managing the AP inbox, providing timely and accurate responses to inquiries from vendors and internal stakeholders.
• Maintain and update vendor files, including contact details and payment terms.
• Process and review monthly credit card statements and transactions.
• Investigate and resolve discrepancies or issues related to invoices and payments.
• Generate and analyze accounts payable aging reports and other relevant financial reports, and assist in determining when payments are made.
• Work closely with the finance team and other departments to support overall financial operations.
• Assist with developing and documenting standard operating procedures (SOPs) for the AP process to ensure consistency and scalability.
• Coordinate vendor onboarding by collecting and verifying all required documentation and internal approvals, ensuring compliance with W-9/W-8 requirements and company policies.
• Perform other duties as required.

• Verify, code, and process vendor invoices and manage invoice holds and payment cycles
• Monitor and reconcile ledgers and prepare daily accounts payable reporting across multiple bank accounts
• Review, code, and reconcile corporate credit card statements and process reimbursements and expense claims
• Reconcile monthly vendor statements and research discrepancies to resolution
• Maintain vendor documentation including W-9s and support annual 1099 reporting
• Assist with financial reporting, audits, and special projects as needed
• Maintain organized vendor files and support vendor relationships and contract coordination
• Provide backup support for some accounts receivable tasks as needed

Accounts Payable Specialist – Law Firm

• Partner with business stakeholders and SAP functional teams to analyze requirements and design, develop, and test robust SAP solutions supporting core EWM/IM processes.
• Gather and prioritize business requirements, translate them into functional specifications, and identify opportunities for process improvements and automation.
• Lead and support EWM-related projects and deliverables, ensuring alignment with business objectives.
• Perform hands-on configuration in S/4HANA for inbound, outbound, delivery, cycle counting, warehouse set-up, and material movement internally/externally.
• Drive fit-gap analysis, solution design, and preparation of functional specifications.
• Collaborate with cross-functional workstreams to design seamless end-to-end processes and integrations.
• Lead or contribute to testing activities, including unit testing, integration testing, UAT coordination, defect resolution, and cutover planning.
• Create and maintain essential project documentation, including business requirements, functional/technical specifications, and test scripts.
• Influence EWM process strategy by recommending best practices and innovative solutions that align with enterprise goals.
• Drive continuous improvement initiatives to optimize system performance and enhance user experience.
• Provide deep functional expertise and production support for EWM processes, including incident resolution and break-fix solutions.
• Mentor junior team members and contribute to knowledge-sharing across the organization.

Senior SAP Analyst, EWM

• Partner with business stakeholders and SAP functional teams to analyze requirements and design, develop, and test robust SAP solutions supporting core RTR processes with particular attention to the CO module.
• Gather and prioritize business requirements, translate them into functional specifications, and identify opportunities for process improvements and automation.
• Lead and support RTR related projects and deliverables, ensuring alignment with business objectives.
• Perform hands-on configuration in S/4HANA for FI and CO objects with particular focus on standard cost estimates, variance analysis and inter-company processes.
• Drive fit-gap analysis, solution design, and preparation of functional specifications.
• Collaborate with cross-functional workstreams to design seamless end-to-end processes and integrations.
• Lead or contribute to testing activities, including unit testing, integration testing, UAT coordination, defect resolution, and cutover planning.
• Create and maintain essential project documentation, including business requirements, functional/technical specifications, and test scripts.
• Influence RTR process strategy by recommending best practices and innovative solutions that align with enterprise goals.
• Drive continuous improvement initiatives to optimize system performance and enhance user experience.
• Provide deep functional expertise and production support for RTR processes, including incident resolution and break-fix solutions.
• Mentor junior team members and contribute to knowledge-sharing across the organization.

Senior SAP Analyst – Record To Report

• Serve as the primary liaison to our offshore AP team, acting as a point of escalation to resolve invoice, supplier, payment, and process issues in a timely manner.
• Own key aspects of the full-cycle Accounts Payable process, partnering cross-functionally to support supplier onboarding, invoice processing, payment execution, and issue resolution.
• Help monitor and uphold global AP policies, procedures, and internal controls to ensure compliance with company standards and external regulatory requirements.
• Use AI-enabled AP tools and internal productivity solutions to identify invoice exceptions, detect duplicate or anomalous transactions, and help prioritize remediation with strong judgment and attention to policy.
• Leverage AI to summarize AP trends, support root-cause analysis, and draft clear, effective stakeholder communications while maintaining confidentiality, accuracy, and audit-ready documentation.
• Partner with systems and business stakeholders on testing, process design, and issue resolution, contributing to scalable solutions and AI-assisted workflow enhancements.
• Support U.S. and international tax compliance and reporting activities, including 1099 reporting and VAT refund processes, with a focus on accuracy and timeliness.
• Prepare AP-related month-end close activities and respond to internal and external audit requests with well-organized support and documentation.
• Contribute to continuous improvement initiatives by helping test, refine, and adopt AI-assisted processes and automations that improve efficiency, reporting quality, controls, and the employee and supplier experience.

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