Accounts Payable

• Review and process vendor invoices for management companies, remote offices, and fund-level entities, ensuring compliance with company policies and contractual terms, accurate allocation coding, proper supporting documentation, and approvals.
• Prepare and execute payments through ACH, wire transfer, and check while ensuring compliance with internal controls, accuracy, approvals, and payment deadlines are met.
• Monitor and maintain AP aging report within established payment terms while effectively managing AP inboxes to support accurate cash flow planning, streamline communication, and payment deadlines.
• Assist with the administration of the employee expense reimbursement program including the review, audit, and processing of expense reports in accordance with company T&E policies and internal controls.
• Maintain and update vendor master data, including onboarding and validation of required information such as but not limited to banking instructions, payment terms, and tax documentation.
• Support the monthly, quarterly, and annual close processes through the preparation of accruals, reconciliations, and recording of expenses.
• Maintain strong relationships with vendors and cross-functional teams to ensure effective communication on all general correspondence, issues, and payment related inquiries in a timely manner.
• Collaborate and review with the offshore team for all AP related activities to ensure accurate, timely, & compliant execution of AP processes.
• Collaborate with functional departments and investment teams to assist in the expense allocation and approval process.
• Maintain accurate records and documentation in accordance with policies, procedures, and support operational needs.
• Assist with 1099 reporting and annual tax filing requirements by reviewing vendor records, validating tax documentation, and ensuring accurate reporting.
• Support external audits by preparing and providing requested documentation, reports, and information to ensure timely and accurate audit completion.
• Identify process improvements and support continuous initiatives that enhance efficiency, strengthen controls, and support automation efforts across the AP function.

Accounts Payable Associate – Senior Associate

• Processes invoices into computer system
• Opens mail daily
• Processes check requests, garnishments and tax payments, ensuring all appropriate approvals have been received
• Communicates with co-workers, management, clients, franchisees and others regarding purchases
• Keeping track of all payments and expenditures, purchase orders, invoices, statements, etc.
• Reconciling processed work by verifying entries and comparing system reports to balances
• Maintaining historical records
• Paying employees by verifying expense reports and preparing checks
• Paying vendors by scheduling checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance
• Preparing analyses of accounts and producing monthly reports
• Continuing to improve the payment process
• Coding invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system
• Handles vendor correspondence via phone or email
• Matches the corresponding purchase orders to incoming invoices with all supporting documentation
• Investigates and resolves problems associated with processing of invoices
• Tracks unentered invoices by reason (not received, not approved, etc.)
• Processes payments via check and credit card, including mailing payments to vendors
• Deposits accounts receivable payments into the company’s bank account
• Assists with monthly status reports, accruals, and monthly closings
• Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons

Junior Accounts Payable Specialist

• Processes invoices into computer system
• Opens mail daily
• Processes check requests, garnishments and tax payments
• Communicates with co-workers, management, clients, and franchisees regarding purchases
• Keeping track of all payments and expenditures, purchase orders, invoices, statements, etc.
• Reconciling processed work by verifying entries
• Maintaining historical records
• Paying employees by verifying expense reports and preparing checks
• Paying vendors by scheduling checks
• Preparing analyses of accounts and producing monthly reports
• Improving the payment process
• Coding invoices, vouchers, expense reports, etc.
• Handles vendor correspondence
• Matches purchase orders to incoming invoices
• Investigates and resolves problems associated with processing of invoices
• Processes payments via check and credit card
• Deposits accounts receivable payments into the company’s bank account
• Assists with monthly status reports, accruals, and monthly closings
• Reconciles various accounts by identifying errors in posting or omissions

Accounts Payable Specialist – Junior Level

Senior Accounts Payable Associate

• Manage and develop a high-performing Accounts Payable team, including supervisors, coordinators, and processors, fostering a culture of professional excellence.
• Partner with Accounting, Merchandising, Engineering, and IT to design and implement system updates that support new business initiatives and enhance AP functionality.
• Oversee the administration of the company’s T&E platform and corporate card program, ensuring seamless expense reporting and reimbursement processes for all employees.
• Champion the thoughtful use of agentic AI to improve our workflows and proactively enable new AI functionalities rolled out by our technology vendors.
• Collaborate cross-functionally with Merchandising and Operations to identify efficiencies and drive continuous improvements within the AP process.
• Manage the monthly close for accounts payable and related accounts within an agile, data-rich environment, including oversight of AP aging and Goods Received Not Invoiced (GRNI) accounts.
• Oversee day-to-day operations involving high-volume invoicing and 3-way matching of inventory receipts (~10K+ per month).
• Ensure prompt payment and accurate account reconciliation while providing professional, diplomatic resolution assistance to vendors and internal partners.
• Prepare detailed analyses, schedules, and presentations for Accounts Payable to support internal audits and tax filings.
• Utilize our rich financial datasets to develop meaningful business reporting for management and identify upstream opportunities for process optimization.
• Develop robust metrics to monitor volume and efficiency. Perform root-cause analysis on critical issues to provide visibility to management and influence the Financial Systems/IT roadmap.

Accounts Payable Manager

• Drive a best-in-class Payables Team & P2P Operations
• Manage day-to-day Payables operations in conjunction with leadership within the upstream P2P processes
• Lead a team of approximately twenty individuals, optimizing human capital resource structure and roles
• Manage Payables for up to 13k employee base, and excess of 25k monthly invoices
• Drive best in class tools, people, process, and policy as for Sunrun’s current size and business needs
• Cultivate Transparency & Teamwork: Foster an open culture of collaboration; transparency where team members are encouraged to raise flags, surface process bottlenecks, and work collectively toward solutions
• Results-Driven Development: Lead, mentor, coach, and scale a high-performing AP team, transforming the organizational culture from transactional processing to analytical exception management driven by clear accountability and ownership
• Cross-Functional Relationship Management: Act as a true cross-functional leader who actively seeks feedback and input from varying departments (Supply Chain, Procurement, Operations, IT) to ensure P2P processes meet diverse business needs without compromising accounting integrity
• Leverage and optimize advanced intelligent data capture tools, specifically OCR (Optical Character Recognition) and IDR (Intelligent Document Recognition) invoice readers, to convert manual ingestion into highly automated, touchless processing
• Drive the identification, piloting, and deployment of artificial intelligence (AI) and machine learning capabilities within the P2P cycle (e.g., predictive exception routing, smart GL coding suggestions, automated duplicate detection)
• Lead the strategic evaluation, implementation, and scaling of automated employee expense management tools and corporate credit card programs
• Maintain & adapt the SOX control framework across the entire P2P lifecycle and corporate card ecosystem to support public company requirements
• Act as the primary interface for internal and external auditors for all P2P and expense cycles during quarterly reviews and annual financial audits
• Leverage enterprise data warehouse and business intelligence tools—specifically “Snowflake” and “Tableau”—to build out automated AP dashboards, track operational metrics, and conduct deep-dive variance analyses
• Ensure the AP team operates with a strong accounting mindset, owning AP specific account reconciliations and subledger-to-general-ledger balancing in key accounts
• Own the operational design, calculation, and review of critical month-end AP accruals, ensuring no material variances or omissions impact corporate consolidation
• Partner closely with teams across Inventory, Project Costing, Operations, S&M and G&A to ensure upstream data integrity, preventing coding errors that trigger downstream variances or material misstatements
• Manage the AP month-end close timeline rigorously to ensure flawless and timely data flow into the general accounting and corporate consolidation teams.

Director, Accounts Payable

• Provides operational and laboratory information system (LIS)/application support, build, and maintenance, particularly for Epic Beaker, Epic orders, and Data Innovations Instrument Manager middleware.
• Completes assignments to meet customer goals and desired outcomes.
• Participates in the support, maintenance, build, testing, and upgrades of Epic Beaker, Data Innovations middleware, and interfaces.
• Possesses operational knowledge of the clinical laboratories.
• Provides analysis for requests and completes assignments/projects independently under the direction of senior analysts and the Team Lead.
• Translates requirements/concepts into system specifications and configuration requirements.
• Provides training to team members as needed based on testing/troubleshooting documentation.

Epic Beaker Analyst – CP, AP

• support a fast-growing, high-volume finance environment
• end-to-end AP operations, transaction management, vendor oversight, reconciliations, and cross-functional coordination across multiple accounting and procurement platforms
• act as the primary administrator for Ramp
• bridge the gap between day-to-day transaction processing and month-end GL accuracy across core systems (Sage Intacct, NetSuite, Coupa)
• lead internal enablement and policy enforcement
• act as a proactive communicator who guides employees through expense guidelines
• actively audit spend
• track down missing receipts to ensure books remain airtight

Senior Accounts Payable Specialist

• Maintain Futuro Health accounts payable email inbox and track all AP invoices in a timely manner.
• Demonstrate familiarity with Bill.com systems and Sage/Intacct accounting system.
• Set up new vendor records accurately and in a timely manner, including but not limited to name, address, payment method, tax code, and 1099 classification; maintain and update existing vendor records as needed.
• Set up payment methods (check, ACH, Bill.com network ID) accurately and in compliance with established procedures.
• Maintain W-9 documentation; assist the Director of Finance and Accounting with 1099 processing.
• Process AP invoices through Bill.com and Sage Intacct, including but not limited to obtaining proper approvals, assigning GL codes, and ensuring accurate coding and documentation.
• For non–education provider invoices, track signed contracts and monitor total invoice amounts against contract terms; communicate discrepancies to the supervisor or stakeholder promptly.
• For all invoices from education providers, perform complex reconciliations against internal scholar data from the database.
• Participate in training related to tuition calculations and reconciliation; advanced Excel skills or willingness to learn are required.
• Identify discrepancies and communicate with internal stakeholders and external vendors in a timely manner; investigate and resolve issues effectively.
• Ensure AP records in Bill.com synced with Sage Intacct in a timely, complete, and accurate manner.
• Participate in meetings with new and existing education providers and provide ongoing training on invoicing processes.
• Maintain employee credit cards, including but not limited to ordering and issuing cards.
• Manage employee reimbursements, including but not limited to expense coding and tracking approvals.
• Provide training to new employees on reimbursement processes and credit card usage during onboarding.
• Assist the Director of Finance and Accounting with financial reporting and ensure compliance with federal, state, and local regulations related to accounts payable and financial reporting.
• Support annual audits and resolve related issues.
• Provide backup support and assist with AR billing as needed.
• Perform other duties in support of organizational goals.

Accounts Payable Specialist

• Own the AP automation strategy and roadmap, including exception automation, AP inbox management, invoice coding, and vendor collaboration
• Reimagine the AP team’s workflow with an AI-first lens, effectively leveraging the power of AI to solve customer pain points while maintaining controls and security
• Be the voice of the AP persona within Zip
• Synthesize user needs with the company strategy and your product vision to develop a compelling roadmap and detailed product specs
• Manage end-to-end execution for core product features/capabilities
• Ensure we meet high customer standards by designing robust feature rollout and quality processes in coordination with stakeholder teams
• Collaborate deeply with engineering and design to define requirements, provide product direction, make tradeoffs, and deliver high-quality, enterprise-grade features

Senior Product Manager, AP Automation

• Supervise, mentor, and evaluate a team of three AP professionals.
• Oversee the end-to-end accounts payable process, including invoice processing, payment approvals, and vendor management.
• Manage and maintain strong vendor relationships.
• Ensure compliance with all tax regulations.
• Collaborate closely with supply chain, logistics, manufacturing, and other departments.
• Manage monthly closing activities, including reconciliations, accruals, and reporting for AP.
• Prepare and analyze AP reports, cash flow forecasts, and outstanding payables summaries for management.
• Support and coordinate internal and external audits.

Manager, Accounts Payable

• Manage end-to-end AP operations — ensuring vendors are paid accurately and on time, internal controls are maintained, and our payables function scales effectively alongside the business.
• Work closely with cross-functional stakeholders including Engineering, Operations, and Legal.
• Play a key role in supporting our IPO readiness and audit preparation efforts.
• Bring both technical accounting rigor and a bias for process improvement.

Senior Associate, AP

• Process vendor invoices accurately and on time
• Match invoices to purchase orders and receiving documentation when applicable
• Maintain vendor records, including W-9s and payment details
• Communicate with vendors to resolve billing discrepancies and answer payment inquiries
• Review and process employee expense reimbursements
• Monitor and reconcile corporate credit card transactions
• Ensure expenses comply with company policies and proper documentation is provided
• Prepare and submit weekly or bi-weekly payment runs (ACH, check, wire)
• Ensure proper approvals are obtained prior to payment
• Assist with cash disbursement tracking and reporting
• Reconcile AP aging and resolve outstanding items
• Support month-end close by ensuring AP is complete and accurate
• Maintain organized digital records for audits and internal review
• Follow established AP policies and internal controls
• Identify opportunities to improve efficiency and accuracy in AP workflows
• Assist with special projects as needed (vendor clean-up, system transitions, audits)

Accounts Payable Specialist, Part-Time

• Oversee invoice processing operations, ensuring invoices are handled accurately, timely, and in accordance with established procedures.
• Manage end-to-end payment operations, including daily payment file reconciliation, wire total reporting to Treasury, and payment tracking.
• Monitor team performance and workflow queues ensuring help desk inquiries, invoice changes, and comment resolution meet quality and timeliness standards.
• Coordinate month-end close activities, including timely notification to back-office partners.
• Oversee Return EFT and Stale Check resolution.
• Ensure payment term compliance, including investigation of payment term mismatches, processing of Payment Term Waiver approvals, and escalation of exceptions as needed.
• Oversee TSA invoice processing, ensuring template accuracy to support on-time payment clearance.
• Monitor and manage Credit Memos with outstanding payment status, ensuring Immediate Terms are applied appropriately.
• Supervise bulk invoice template workflows and ensure daily query uploads are completed; serve as backup when needed.
• Train team members and business users on AP processes and AP system tools.
• Identify trends in manual invoice submissions and proactively engage the business to address root causes.
• Support the transition of select processes to the back-office team, ensuring proper documentation and knowledge transfer.
• Perform UAT and regression testing on new or updated processes.

• Independently operate systems required to process invoices through workflow
• Administer assigned stores and queues
• Verify, enter, and correct invoice attributes within the workflow
• Reconcile vendor statements and maintain vendor relationships to ensure accurate invoice processing, timely expense allocation, and vendor payments
• Resolve payment allocation discrepancies and account disputes to maintain ongoing purchase ability
• Contact vendors regarding outstanding credit balances
• Create and post journal entries to support proper expense allocation, including consolidated bills, prepaids, accruals, and invoice discrepancies
• Process urgent and manual payment requests for management companies
• Review, research, and obtain approvals for month-end schedules and balances
• Proactively communicate errors, unusual items, solutions, process improvement opportunities, and workload concerns to leadership
• Assist with department projects and provide additional support as needed

Corporate AP Administrator

• Identify and propose solutions to improve performance and satisfaction within SAP and GTS Operations
• Support complex issues related to purchasing processes, tools, and systems
• Provide support in key Inside Sales functions including complex order placement and management
• Provide day-to-day training and serve as a source of knowledge and guidance to the Inside Sales team
• Assist sales teams to evaluate their requirements and determine solutions
• Communicate and collaborate closely with Inside Sales teams to drive improvements
• Create and update SAP documentation for the Inside Sales team
• Communicate, document, and demonstrate new processes and business change request releases
• Attend, participate, and communicate outcomes from discovery sessions, meetings, and conferences
• Ensure business processes are aligned to ensure customer satisfaction is achieved
• Perform testing on tool enhancements and processes
• Partner with business leaders to deliver services that support company objectives
• Identify process improvements and advise on EDI integration

Accounts Payable jobs in California

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Accounts Payable Associate – Senior Associate

Junior Accounts Payable Specialist

Accounts Payable Specialist – Junior Level

Senior Accounts Payable Associate

Accounts Payable Manager

Director, Accounts Payable

Epic Beaker Analyst – CP, AP

Senior Accounts Payable Specialist

Accounts Payable Specialist

Senior Product Manager, AP Automation

Manager, Accounts Payable

Senior Associate, AP

Accounts Payable Specialist, Part-Time

Accounts Payable Manager

Corporate AP Administrator

SAP Specialist