WSGR

Paralegal

• Prepare and file entity formation documents, including certificates, amendments, qualifications, and dissolutions
• Draft minutes, consents, notices, and waivers
• Support attorneys with corporate transactions, including due diligence, document preparation, filings, closings, and post-closing matters
• Communicate with clients, holders, directors, investors, and auditors
• Review and organize due diligence materials
• Conduct blue sky research and prepare required federal and state filings
• Prepare and assist with EDGAR code applications and accounts
• Process stock and option administration, including drafting agreements and preparing stock notices
• Provide support for franchise taxes, annual reports, and reminders to clients
• Manage capitalization processes and records in equity management platforms, including Rule 701 analysis
• Maintain client and entity files, minute books, and corporate records

• Communicate with attorneys and clients regarding trademark clearance, prosecution, deadlines, renewals, and maintenance matters
• Prepare and send client communications, reports, and trademark status updates (quarterly or upon request)
• Coordinate with clients to collect supporting documents, signed forms, and specimens
• Review marketing materials and websites for acceptable trademark specimens
• Conduct preliminary trademark clearance searches using USPTO, commercial databases (e.g., SAEGIS, TrademarkNow), AI tools, and foreign trademark office resources
• Order and track comprehensive trademark searches from vendors
• Prepare, file and maintain applications and registrations before the USPTO (Sections 8, 9, 15; Statements of Use; Renewals; Extensions; Assignments; POAs)
• Draft and file non-substantive responses to Office Actions for attorney review
• Report USPTO and foreign office notices (e.g., publication, allowance) to clients
• Communicate with foreign counsel regarding searches, filings, prosecution, and maintenance
• Assist in planning and executing global trademark registration strategies
• Coordinate legalization of documents and obtain signatures for foreign trademark filings
• Manage deadlines and docket items for U.S. and foreign applications and registrations, and maintain accurate records in WebTMS
• Prepare and manage trademark watch notices and subscriptions
• Oversee file transfers (intake and outbound), including docket and document reviews
• Assist with preparing and filing TTAB actions (oppositions, cancellations, appeals) and UDRP complaints; gather supporting materials for enforcement proceedings
• File and prosecute U.S. copyright applications; assist with copyright assignment documentation
• Assist clients with U.S. Customs and Border Protection trademark recordation
• Perform related duties as assigned or directed by supervisor
• Maintain compliance with all firm policies and procedures

Senior Trademark Paralegal

Account Manager

• Build and maintain strong relationships with partners
• Manage the inventory of a portfolio of high-value clients
• Understand billing structures and commercial terms
• Oversee accurate and timely billing and track receivables
• Use dashboards and reporting tools to analyze client inventory
• Anticipate and address client concerns or disputes
• Exhibit excellent written and verbal communication

Recruitment

• Assist with event planning
• Assist with heavy data entry
• Process applicants/resumes
• Assist with interview scheduling
• Prepare correspondence
• Provide general administrative support
• Assist with special projects as needed

Temporary Law School Recruiting Assistant

Attorney

• Serve as a trusted resource and thought leader for attorneys at all levels
• Develop knowledge management infrastructure and drive practice innovation
• Draft, maintain, and promote standard form agreements and key documents for the M&A practice
• Curate and improve a library of high-quality precedents and samples
• Provide internal and external thought leadership on M&A practice developments
• Partner with the Chief Innovation Officer to identify and implement process improvements
• Lead pilot programs and structured rollouts of AI tools within the M&A practice
• Collaborate with the Professional Development team to design career development frameworks
• Work with the Marketing team to keep the firm's external M&A resources current

Practice Support Lawyer, M&A

Accounts Receivable

• Oversee daily processing and posting of client payments, including checks, ACH, wire transfers, and credit card transactions
• Coordinate with the account managers to resolve client reconciliations around outstanding balances and application of payments to invoices
• Maintain accurate client account records and documentation within accounting systems
• Develop a comprehensive process and procedures manual for the accounts receivable team and ensure compliance to the manual
• Properly record, track, and reconcile client advances, retainers, and trust balances in accordance with firm policies and applicable legal accounting requirements
• Apply client advances and retainer funds to fees earned and costs incurred following attorney approval and established billing procedures
• Monitor trust-to-operating transfers to ensure accuracy, timeliness, and compliance with applicable regulations
• Oversee the client refund process ensuring client funds are returned to the client in a timely manner
• Assist with month-end closing activities, reconciliations, and accounts receivable reporting
• Support compliance with firm billing policies, trust accounting procedures, and legal accounting standards
• Identify opportunities to improve existing processes

Accounts Receivable Manager

Compliance

• Independently work with clients to prepare compliance documentation, including export, FCC, and NOAA license applications, classification analyses, technology control plans, registration statements, annual and semi-annual reports, and other compliance program documentation.
• Train and oversee the work of case assistants on export controls and FCC licensing.
• Track regulatory developments, support engagement with regulators, prepare and edit internal guidance, create client alerts, and other substantive non-billable materials.
• Support business development efforts through development of pitch materials, attendance at aerospace and defense industry-focused conferences, and development of client alerts related to national security, trade topics and other regulatory matters.
• Support other team projects on an as needed basis.
• Maintain compliance with all firm policies and procedures.

Regulatory Compliance Advisor

Project Manager

• Lead end-to-end delivery of projects within a PMO-driven framework, ensuring alignment with organizational strategy, governance standards, and best practices.
• Manage a portfolio of projects of varying size and complexity, with a strong focus on AI-enabled initiatives, automation, and digital innovation.
• Develop, maintain, and execute detailed project plans including scope, schedule, budget, risks, and dependencies.
• Partner with cross-functional stakeholders to define business requirements and ensure successful delivery of solutions that drive measurable outcomes.
• Drive PMO standards and governance, including project intake, prioritization, stage gates, and status reporting.
• Provide clear and concise updates to leadership through executive dashboards, presentations, and portfolio-level reporting.
• Facilitate regular stakeholder meetings, steering committees, and working sessions to ensure alignment and transparency.
• Coordinate internal teams and external vendors to ensure seamless project execution and delivery.
• Assist in the evaluation of software solutions, including AI platforms, ensuring alignment with business needs and enterprise architecture.
• Analyze and optimize business processes, proactively identifying opportunities for efficiency, automation, and continuous improvement.
• Drive adoption of new technologies through structured change management practices, training, and stakeholder engagement.
• Support in gathering, documenting, and validating business and functional requirements through stakeholder interviews, workshops, and process analysis.
• Coordinate end-user communications, including announcements, updates, and feedback collection during and after implementation.
• Monitor user adoption and feedback and recommend enhancements and solutions to improve usability and adoption.
• Serve as the liaison between IT, business teams, and leadership to ensure alignment across all project phases.
• Ensure comprehensive documentation of project artifacts, decisions, risks, and lessons learned.
• Support the continuous improvement of PMO processes, tools, templates, and reporting standards.

Ecommerce

• Manage the firm’s flagship website (wsgr.com), which contains over 25,000 web pages, including bios for 1,100+ attorneys and other professionals.
• Continuously monitor, update, and review content to ensure compliance with Wilson Sonsini brand and style guidelines.
• Create new pages and work with RubyLaw to implement design modifications.
• Manage and continuously update the firm’s various microsites and blogs (e.g., Emerging Companies and Venture Capital microsite, Careers microsite, Data Advisor blog, Known Trends blog) with new content.
• Serve as the primary gatekeeper for RubyLaw, the firm’s website content management system, responsible for establishing global settings, managing users and access, and updating roles and passwords.
• Maintain the registration of the firm’s various website domain names.
• Troubleshoot any and all website-related technical issues to ensure an uninterrupted digital presence.
• Ensure website accessibility and take a proactive approach to compliance issues.
• Manage and update website content to align with SEO and GEO best practices, including researching and adding keywords and search terms most relevant to the firm’s content.
• Set up, install, and maintain Google analytics on all firm web platforms, run periodic reports, and monitor results for significant trends.

Digital Experience – Website Program Lead

Administrative Assistant

• Utilizing a centralized database, retrieve assignments from legal professionals and perform tasks as requested
• Prepare and submit business expense reports
• Travel arrangements (Coordinating with internal travel agency)
• Provide file management assistance utilizing firm document management system (Netdocs)
• Create, revise and edit documents using MS suite and PDF programs
• Consistently deliver exceptional customer service to internal clients

Paralegal

Senior Trademark Paralegal

Account Manager

Temporary Law School Recruiting Assistant

Practice Support Lawyer, M&A

Accounts Receivable Manager

Regulatory Compliance Advisor

Temporary Law School Recruiting Assistant

Project Manager

Digital Experience – Website Program Lead

Administrative Assistant – ART