WorkStaff360

Bilingual Administrative Assistant, General Contractor Industry

WorkStaff360

part-time

Posted on:

Origin:  • 🇨🇦 Canada

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Salary

💰 $5 - $7 per hour

Job Level

JuniorMid-Level

About the role

  • Manage and organize emails, reports, and general office communications.
  • Use contractor/project management software to handle: dispatching jobs and technicians; invoicing and billing; tracking work orders and project updates.
  • Create, update, and maintain reports and documentation for management.
  • Handle inbound and outbound calls (in English & Spanish) with clients, vendors, and subcontractors.
  • Assist with scheduling, follow-ups, and calendar management.
  • Support internal administrative tasks to allow field teams to focus on operations.
  • Ensure accurate record-keeping and timely communication across teams.

Requirements

  • Fluent in English and Spanish (spoken and written).
  • 2+ years of experience in administrative support, virtual assistance, or office management.
  • Familiarity with contractor software, CRM, or invoicing systems (training provided if needed).
  • Strong organizational skills with attention to detail.
  • Excellent communication and active listening abilities.
  • Ability to multitask, prioritize, and work independently with minimal supervision.
  • Tech-proficient (Google Workspace, MS Office, project/dispatch software).
  • Professional, dependable, and client-service oriented.