Wood

Project Administrator

Wood

full-time

Posted on:

Origin:  • 🇬🇧 United Kingdom

Visit company website
✨ AI Apply
Apply

Job Level

Mid-LevelSenior

Tech Stack

OraclePMPSwitching

About the role

  • Assists project team with day-to-day support of the project or site
  • Organises and expedites flow of work through project or site and initiates follow up action
  • Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
  • Assists with setup, development and coordination of site-specific PMP and PIFs
  • Sets up and maintains hard copy and electronic site file directories
  • Issues and approves access to shared project drives and websites
  • Ensures the correct functioning of facilities, office and/or business support services
  • Performs clerical, administrative and general office duties including transcription, typing, and recording
  • Ensures reports and documents follow company and project standards and quality
  • Manages project specific forms and instructions
  • Coordinates, schedules and prepares information for meetings and appointments
  • Assists field operations with completion of daily time sheets
  • Assists with onboarding/orientation of personnel
  • Assists with internal and external project audits
  • Arranges travel, accommodations and car rentals
  • Prepares letters and memoranda for manager’s review
  • Gathers data and material information to be billed
  • Scans, emails, answers phones, makes copies

Requirements

  • High school education or equivalent experience is preferred
  • Proficiency with Microsoft Suite programs to include Word, Excel, Powerpoint and Outlook
  • Ability to correspond and interact with others in a courteous and professional manner
  • Possess good organisational skills
  • Self-motivated to learn
  • Must have a valid Driver's license
  • Exceptional organisational skills
  • Effective organisation & planning skills
  • Ability to handle multiple tasks and changing priorities in a fast-paced environment
  • Understands and controls one's emotions with empathy for others
  • Use effective verbal and written communication skills
  • Clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to understand other perspectives
  • Uses initiative and a proactive approach to problem solving
  • Commitment to continuous improvement
  • Demonstrates commitment to Wood Values, Visions and Behaviours
  • Project/Admin experience in the Engineering and Construction industry desirable
  • Oracle experience a plus
  • Bilingual a plus