The University of Kansas Health System

Payroll

• Demonstrates knowledge of Generally Accepted Accounting Principles (GAAP), Financial Analysis, and Report Design.
• Has the ability to take the lead in assigned projects with minimal or no direction to a successful conclusion.
• Coordinates and is responsible for ongoing testing, implementation and upgrades with the UKG Pro WFM timekeeping, Workday payroll software systems, and BSI tax software ensuring the integrity and accuracy of the systems.
• Acts as a resource for colleagues in the payroll department as well as health system management.
• Works closely with the Information Technology and Human Resources department as well as outside vendors.
• Coordinates and is responsible for the testing and implementation of Workday and UKG upgrades, patches, new work rules, new benefit plans, new pay codes, etc. to ensure the integrity and accuracy of the systems.
• Works directly with Hospital Information Technology Services with regard to troubleshooting, upgrades, patches, etc.
• Coordinates and is responsible for testing and implementing regularly scheduled BSI tax updates as well as updates related to fiscal yearend tax reporting.
• Demonstrated knowledge in database report writing to be able to create new as well as modify and run existing reports.
• Responsible for producing reports/queries such as multiple monthly health reports, quarterly MAC retirement listing, Q65 and Q66 tax related queries, etc.
• Ensures payroll accounts are reconciled to the general ledger and journal entries comply with GAAP.
• Coordinates payroll bank reconciliation with cash accountant when needed.
• Coordinates and is responsible for data entry and accuracy of authorized payroll adjustments into both UKG and Workday resulting in synchronized timekeeping and payroll systems related to FMLA.
• Performs complex calculations such as FTE/wage retros and corrections involving work locations that have differing state and/or local tax withholdings.
• Reviews PTO payout checks prior to distribution to ensure accuracy.
• Acts as a resource for colleagues for UKG Timekeeping and Workday software questions.
• Assists employees with their questions.
• Handles special assignments, projects and other duties as assigned, all within Payroll’s deadlines.

Payroll Financial Analyst

Operations

• Assist in executing basic identity lifecycle management processes, including onboarding and offboarding tasks
• Assist in the execution, and delivery of clinical projects according to established timelines and quality standards
• Help process routine identity-related service requests
• Learn and support basic automation workflows
• Follow established standard operating procedures (SOPs) for identity-related processes
• Help compile operational metrics and reports
• Learn and follow security policies and compliance requirements
• Assist with routine access reviews under supervision
• Help maintain basic audit documentation
• Learn to identify and report identity-related security incidents
• Learn from and support mid and senior team members
• Participate in team meetings and knowledge sharing sessions
• Handle basic technical support tickets for identity management issues

Associate Identity Operations Analyst

Account Manager

• Responsible for functions within assigned Patient Financial Services (PFS) department.
• Accurate and timely action on accounts as it relates to specific responsibilities.
• Complies with governmental and managed care rules and regulations.
• Review related charges and direct charges to the proper payer source.
• Apply billing rules to research charges billable to third-party health insurance payers.
• Invoices billable services and assists Study teams with understanding invoices.
• Follows up on outstanding study-related billing and balances.
• Receives and resolves patient billing questions and complaints.
• Works closely with collection agencies to assure updated information.

Patient Account Representative I

Events

• Supports the organization by implementing and monitoring diversion of controlled substances across the health system
• Collaborates with internal stakeholders to monitor, evaluate, and enhance controlled substance diversion programs
• Supports the development and implementation of policies and procedures related to controlled substance management
• Work collectively with operational leaders to ensure proper controlled substance diversion prevention processes are implemented and maintained
• Monitor and audit controlled substance transactions, inventory records, and dispensing practices to identify potential diversion risks
• Collaborate with departments to implement effective diversion prevention and effective controls for controlled substances

Nurse Coordinator – Controlled Substance Diversion Prevention

Counselor

• Responsible for acting as a financial advocate for patients regarding access to specialty prescription medications.
• Securing authorization for the medication through the patient's prescription insurance.
• Seeking copay assistance options for patients and seeking free drug from manufacturer programs for uninsured and underinsured patients.
• Provides excellent customer service to communicate prescription costs and insurance requirements with patients.
• Follows up with insurance companies on denials and insurance inquiries as needed to resolve the account.
• Seeks out copay assistance for specialty prescriptions and applies on behalf of the patient when possible.
• Communicates effectively with pharmacists and clinic staff regarding insurance issues.

Specialty Pharmacy Patient Financial Counselor

Analyst

• Responsible for implementation and support of applications
• Works closely with end users to troubleshoot and correct problems relating to applications
• Assists with conversions to and implementations of software products
• Uses operational knowledge to seek out, research and evaluate a variety of solutions to provide end users with high quality, efficient products
• Maintains and supports specified installed applications software products
• Demonstrates leadership skills in all job responsibilities
• Works collaboratively with users/stakeholders in assigned areas in the design and implementation of new or optimized applications
• Designs, documents, builds and modifies the complex critical applications in order to best meet the needs of the organization
• Troubleshoots interface issues between systems and between vendors
• Develops and executes tests scripts based on future state workflows and software enhancements/fixes

Application Analyst II, Enterprise Imaging

Financial Planning and Analysis

• The UKP Senior Financial Analyst is responsible for preparing annual operating budgets and monthly financial statements, including budget variance reports, explanations of variances from budget, and income statement reconciliation.
• Develops pro forma financial information to evaluate financial viability of programs, divisions, or providers to assist clinic administrators and physician leaders in decisions related to clinic performance.
• Meets regularly with department administrators and Chairs to present monthly financial reports and discuss financial planning and performance.
• Has working knowledge of software programs needed to conduct research used in performing analysis, including patient billing and accounting systems.
• Develops and maintains models used for incentive calculations and conducts incentive calculations and payments on a quarterly or semi-annual basis.
• Evaluate that physician compensation is appropriate and equitable compared to national benchmarks.
• Makes recommendations related to financial trends and clinical performance. Suggests remedial measures.
• Serves as project leader, providing work instruction and assignments, coordinating efforts and report completion.
• Evaluates operational techniques, budgets, programs and practices to ensure most economic operation.
• Prepares financial reports and findings via presentations using charts and graphs. Communicates results internally and externally.

Senior Financial Analyst

• Use appropriate architecture computer tools and programming languages in the development of streamlined pathways, data collection, document flow and reports
• Participate in the evaluation, planning, design, development, testing, implementation, maintenance and support of system upgrades, optimizations and new system implementations.
• Deliver a project or work product that meets the expectations of the request, insures customer acceptance, and stays within project timelines.
• Ensure that proper education and documentation is completed for assigned projects and that there is a plan for distributing that education.
• Develop and maintain supporting documentation for project design, development, coordination and implementation.
• Actively participates and shares ideas in team, project and status meetings.
• Learn, develop, and maintain an expert level of knowledge in the assigned application or technical areas and their impacts towards the clinical departments and resources.
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.

Pharmacy Applications Analyst – Hybrid Remote Option, Flexible Schedule

• Provides effective leadership and guidance to payroll staff of the insourced payroll department.
• Coordinates and supervises the daily activities of the payroll team in the complex bi-weekly processing of payroll.
• Directly supervises payroll specialists and makes hiring decisions.
• Oversees the process and handling of all types of garnishments and payroll corrections.
• Sets priorities for the payroll team to ensure task completion.
• Provides guidance to employees and managers.

Payroll Supervisor

Accounting Manager

• Responsible for functions within assigned Patient Financial Services (PFS) department.
• Responsible for accurate and timely action on accounts as it relates to specific responsibilities.
• Complies with governmental and managed care rules and regulations.
• Meet department goals as well as productivity and quality standards.
• Attends and actively participates in training and education.
• Reviews research related charges, directing charges to the proper responsible financial payer source.
• Applies billing rules to research related charges billable to third-party health insurance payers based on CMS Claims Processing guidelines for Research Services.
• Invoices study billable services to the correct study and applies the standard applicable discount.
• Assists Study teams and the CTO in understanding monthly invoices, answering questions and making corrections.

Patient Accounting Representative I – Insurance Follow Up

Auditor

• Leverages clinical knowledge and documentation review to ensure appropriate charge capture and revenue optimization.
• Performs routine chart audit and clinical documentation review to identify missing, incorrect, or undocumented charges across clinic, hospital, and ancillary departments.
• Uses clinical expertise to perform ongoing reviews of medical record documentation and clinical pertinence in accordance with peer standards and Medicare Regulations.
• Monitors and tracks KPIs such as missing and late charges, charge lag, daily revenue, DFNB days/days to timely bill, and clinically triggered charges.
• Supports process improvement activities to assure medical record compliance with regulatory and accreditation bodies.
• Monitors denial trends related to upstream set-up issues and acts as a liaison across departments to find solutions.

Revenue Integrity Clinical Nurse Auditor

Research Analyst

• Responsible for implementation and support of applications; works closely with end users to troubleshoot and correct problems relating to applications
• Assists with conversions to and implementations of software products
• Uses healthcare clinical operations expertise to seek out, research and evaluate a variety of solutions to provide end users with high quality, efficient products
• Maintains and supports specified installed application software products
• Demonstrates leadership skills in all job responsibilities
• Delivers a work product that meets project requirements as defined by the scope and stays within departmental guidelines for application configuration/development
• Participates in the analysis and documentation of current and future needs and workflows through interviews and gathering data regarding regulatory requirements, operational procedures and hospital/departmental policies
• Works collaboratively with users/stakeholders in assigned clinical areas in the design and implementation of new clinical systems
• Works effectively and efficiently independently or as part of a team on assignments; requires minimal supervision, and can lead others with some supervision
• Designs, documents, builds and modifies the complex critical applications in order to best meet the needs of the organization
• Maintains an up-to-date knowledge of current trends and issues in healthcare, nursing practice, Healthcare Informatics, national and state-wide standards and regulations