Construction Projects Analyst
Puget Sound Energy
Executive Assistant, Partnerships and Business Development
The Recording Academy
full-time
Posted on:
Location Type: Hybrid
Location: 🇺🇸 United States
Visit company websiteSalary
💰 $56,500 - $61,800 per year
Job Level
Mid-LevelSenior
About the role
- Provide administrative and project support to the Partnerships & Business Development team and occasional support to the Senior Client Services Director.
- Serve as the first point of contact for the department.
- Maintain and manage calendars.
- Schedule and organize meetings including creating agendas, supporting materials, and recap notes and reports.
- Coordinate travel and reconcile expense reports.
- Generate and track invoices; scan and copy documents.
- Organize and maintain electronic files, including on Sharepoint.
- Order departmental office supplies.
- Provide support on-site during GRAMMY Season and at select events throughout the year.
- Perform other administrative duties as needed.
Requirements
- Bachelor’s degree in Business Administration, Marketing or similar field.
- 3-5 years of related administrative experience, preferably in Sales, Marketing, or Communications, and/or equivalent combination of education and experience.
- Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint).
- Familiarity with Sharepoint.
- Excellent organizational skills and attention to detail.
- Ability to work efficiently while managing workload and meeting deadlines, keeping information organized and accessible.
- Strong written and verbal communication skills with excellent customer service and the ability to maintain a professional and diplomatic demeanor at all times.
- Excellent interpersonal skills with the ability to solve problems and maintain composure in highly-sensitive situations while maintaining confidentiality.
- Ability to multi-task, stay organized, and handle delicate situations with maturity.
- Excellent at managing up and problem solving.
- Must be flexible and adaptable with the ability to pivot and prioritize due to frequent changes, delays, or unexpected events.
- Willingness and availability to work overtime as needed.
- Ability to occasionally stand, walk, sit for long periods, work at a computer for long periods, and lift/move up to 60 pounds.
Benefits
- medical, dental, and vision coverage
- 401k match
- generous paid time off
- comprehensive benefits package (with medical, dental, and vision coverage, a 401k match, generous paid time off, and more)
ATS Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportproject supportcalendar managementmeeting organizationinvoice generationexpense reconciliationfile organizationcustomer serviceproblem solvingmulti-tasking
Soft skills
organizational skillsattention to detailwritten communicationverbal communicationinterpersonal skillsflexibilityadaptabilityprofessional demeanorconfidentialitymaturity
Certifications
Bachelor’s degree in Business AdministrationBachelor’s degree in Marketing
