Home Services Support Administrator
Frontline Insurance
Executive Administrative Assistant
Monster
full-time
Posted on:
Origin: • 🇺🇸 United States • Washington
Visit company websiteSalary
💰 $38 - $41 per hour
Job Level
SeniorLead
About the role
- Provide essential support to senior leaders within a global enterprise sales organization, maintaining operational efficiency of a virtual, worldwide team.
- Fully manage the calendars of senior leaders (60-70%), handling complex scheduling across different time zones and maintaining alignment with organizational priorities.
- Prepare, submit, and manage expense reports for senior leadership (15%), review and approve invoices and financial documents as needed.
- Arrange domestic and international travel for senior executives (15%), including flights, accommodations, ground transportation, and visa assistance.
- Provide general administrative support, including managing records, ordering supplies, basic bookkeeping, and handling incoming memos and reports.
- Prepare agendas and make arrangements for meetings, set up conference calls and video conferences, and assist in planning off-site events including catering and logistics.
Requirements
- 8-10 years of experience in administrative or executive administrative roles, with a strong focus on calendar management, business administration, and expense reporting.
- Previous experience supporting senior executives, preferably within Microsoft or similar enterprise-level organizations.
- Extensive experience with Microsoft internal tools and software, including proficiency in Microsoft Word, Excel (V-lookups, pivot tables), and PowerPoint.
- High school diploma or GED required.
- Exceptional verbal and written communication skills, with a strong ability to interact with senior leadership and stakeholders.
- Strong organizational and multitasking abilities, with an emphasis on thoroughness and attention to detail.
- Proactive approach to problem-solving and the ability to work independently, managing time effectively to meet deadlines.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Preferred: Experience in event planning and coordination.
- Preferred: Previous experience working with Microsoft’s executives and familiarity with internal processes and tools.
