Administrative Assistant

• Provide administrative support to the CEO, Board of Directors and Leadership Team; report to the CEO.
• Manage and provide administrative support ensuring all key duties are accomplished timely and efficiently.
• Promptly receive and screen incoming telephone calls and mail/emails for the CEO and respond where appropriate.
• Participate in and coordinate meetings including bookings, scheduling, preparing agendas and minutes, distributing material and arrangements.
• High level calendar management with emphasis on proactive planning and scheduling meetings.
• Develop and prepare letters, manuals, reports, presentations, agendas, and other documents as required.
• Coordinate the agency’s annual general meeting, public meetings, and agency-wide fundraising and awareness events, including invitations and annual reports.
• Manage information in a timely and accurate manner and uphold strict confidentiality.
• Demonstrate respect for clients and adhere to agency protocols, policies, Ministry policies, and other relevant legislation.
• Provide support to the leadership team in HR, Payroll, Accounting and Recruitment functions.
• Support monthly board meetings by preparing draft agendas and minutes, presentations, distributing materials, and maintaining files and reports.
• Prepare and present reports to the Board of Directors and stakeholders as required.
• Ensure effective administration of administrative functions and systems: email, scheduling, databases, forms, file systems, passwords, accounts, phone and fax systems, and mail.
• Support purchasing of PPE, office orders, and memberships and ensure proper inventory is maintained.
• Research and prepare information for grant proposals, RFPs, fundraising, and social media as required.
• Perform all other duties as assigned.

Administrative Coordinator

Administrative Assistant

Administrative Assistant

Administrative Coordinator

Administrative Assistant – Bilingual, English/Chinese

Administrative Assistant – 12 Month Temporary Full-Time