Shady Grove Fertility

Procurement

• Develop and execute sourcing strategies for medical supplies, pharmaceuticals, equipment, and contracted services
• Conduct market analysis to identify cost-saving opportunities, alternative suppliers, and new product innovations
• Prepare and manage RFPs, RFIs, and RFQs; analyze vendor proposals and recommend optimal solutions
• Negotiate pricing, terms, and service-level agreements with suppliers to achieve cost reduction and value improvement
• Establish and maintain strong supplier relationships to support reliability, quality, and service performance
• Collaborate with legal and compliance teams to manage contract development, review, and renewal cycles
• Ensure all contracts & pricing agreements are appropriately loaded into ContractWorks by defined business category
• Monitor vendor performance through KPIs, scorecards, and quality evaluations; address issues proactively
• Evaluate product standardization and utilization opportunities across departments or facilities
• Analyze purchasing data, spend categories, and utilization trends to identify efficiencies and cost-saving initiatives
• Present sourcing recommendations, cost impacts, and financial analyses to leadership teams
• Maintain accurate sourcing and purchasing documentation within COUPA procure to pay system
• Partner with clinicians to evaluate clinical efficacy, alternatives, and product conversions
• Work with finance, operations, infection control, and quality teams to ensure products meet performance and regulatory requirements
• Support supply chain improvement projects, technology upgrades, and process enhancements
• Ensure all sourcing processes adhere to healthcare regulations, accreditation standards, and organizational policies
• Maintain knowledge of industry trends, supply market dynamics, and regulatory changes (e.g., FDA, CMS, Joint Commission)

Strategic Sourcing Specialist

Administration

• Processes and tracks all leave of absence and accommodation requests for an average of 100+ active and pending claims at any given time
• Transitions care of employees from leave to the designated HR Business Partner in the cases of accommodation requests as part of closing the leave process
• Serves as the main point of contact and subject matter expert for employee inquiries on leaves of absence
• Provides information to managers and employees on all processes and procedures required for leave of absence management and other accommodation requests
• Demonstrates empathy, professionalism, and discretion in all aspects of responsibilities adhering to HIPAA guidelines
• Communicates effectively to managers, employees and vendors regarding leave notifications, regular updates, etc. throughout the leave process
• Supports claims administration by retrieving payroll reports, benefit summaries, and completing supplemental documentation
• Partners with HR Business Partners and supervisors regarding absences, return to work plans, and absence management
• Evaluates and provides recommendations of necessary changes to the leave process as well as policies and programs therein
• Maintains knowledge of current US regulatory requirements relating to leaves of absence and accommodations
• Works independently and facilitates timely project management by initiating, planning, executing, and completing various projects
• Handles other duties as assigned by Leadership
• Responsible for maintenance of confidential personnel files and benefit information
• Assists in the development and implementation of personnel policies and procedures
• Prepares and maintains leave and FMLA policies and procedure SOP documentation
• Assists in the development of training for management and employees on various leave topics such as leave process timeline, how state leaves work in conjunction with STD/FMLA, etc.
• Reports to work on time, as scheduled, on a consistent basis (is reliable & dependable)

Leave Administrator

Administrative Assistant

• Responsible for providing administrative support to the team
• Assist in daily office tasks and ensure efficient operation
• Engage with patients and staff professionally
• Manage correspondence and scheduling

Paralegal

• Review, redline, and assist with the negotiation of a variety of agreements, including vendor, service, confidentiality, and other commercial contracts.
• Manage and maintain the contract management system, ensuring legal and departmental review is obtained for all agreements and signed contracts are properly uploaded, organized, and tracked for key terms and renewal dates.
• Manage entity compliance activities, including annual and periodic Secretary of State filings, maintenance of corporate records, and coordination with the company’s registered agent (CT Corporation) to ensure ongoing good standing.
• Coordinate insurance applications, renewals, and coverage documentation, including tracking certificates of insurance and policy information.
• Serve as a point of contact between internal teams, insurance brokers, and carriers regarding insurance-related requests and compliance needs.
• Review subpoenas and other legal notices and coordinate responses with in-house counsel and outside counsel as appropriate.
• Maintain a centralized log of litigation matters, subpoenas, and disputes, including key deadlines, status updates, and outcomes.
• Assist with document collection, organization, and legal recordkeeping related to litigation, audits, or regulatory inquiries.
• Support legal department processes, workflow improvements, and special projects as assigned.