Senior Executive Assistant

Penbrothers

full-time

Posted on: 9/20/2025

Origin: • 🇵🇭 Philippines

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Senior

iOS

About the role

Manage complex calendars, appointments, and meeting logistics (both personal and professional).
Track and drive completion of key tasks and projects with minimal follow-up.
Prepare briefings, updates, and summaries in a clear, structured format.
Conduct vendor, product, and travel research with thoroughness and attention to detail.
Handle expense reports, budget tracking, and simple spreadsheet management.
Coordinate household vendors and service providers (housekeeping, landscaping, pool, IT, etc.).
Troubleshoot basic tech issues across Mac/PC/iOS platforms.
Ensure consistent support while principals are traveling—managing time zones, communications, and light coordination.
Act as a proactive, reliable long-term extension of the principals' team.

Minimum 5 years of experience as an Executive Assistant, ideally in a remote or fast-paced setup.
Excellent written and verbal English communication; Spanish or additional languages are a strong plus.
Highly organized, detail-oriented, and capable of managing multiple workstreams simultaneously.
Proficient with Microsoft Office 365, Google Workspace, Notion, and ChatGPT.
Strong numeracy, research, and summarization skills.
High-speed internet and a professional remote setup.
Flexible with time zones, with occasional availability to align with Eastern Time (Miami).
Ability to pass a background check.
Willingness to occasionally travel or collaborate in-person, if required.
Experience coordinating complex travel arrangements across multiple time zones.
Hands-on experience using Notion or similar knowledge management/project tools.
Experience working remotely for US executives preferred.
Consent to comprehensive background checks and full disclosure of employment history for the last 10 years.
Legal authorization to work in the Philippines (application asks this).