OnlyExperts

Ecommerce

• Full-Cycle Accounting:
• - Oversee Accounts Receivable (AR) and Accounts Payable (AP).
• - Perform month-end closings, reconciliations, and journal entries.
• - Manage bank feeds and ensure timely bank account reconciliations.
• Systems Management:
• - Utilize and maintain NetSuite for financial operations and reporting.
• - Operate Bill.com for AP management and payment processing.
• Compliance and Reporting:
• - Prepare and file 1099s for applicable vendors.
• - Ensure compliance with US GAAP standards.
• - Collaborate with tax professionals to ensure accurate Avalara usage for sales tax compliance.
• Payroll Administration:
• - Manage bi-weekly payroll processing.
• E-commerce Financial Operations:
• - Monitor and reconcile payment platforms such as PayPal and Stripe.
• - Oversee inventory management and provide financial insights on stock levels and valuation.
• Financial Reporting and Analysis:
• - Generate and analyze financial reports for leadership, including profitability, cash flow, and operational metrics.

General Accountant – US Healthcare E-Commerce

Controller

• Manage all aspects of accounting; billing, financial statements, general ledger, cost accounting, payroll, accounts payable, accounts receivable, budgeting, tax compliance, inventory accounting, cost accounting, revenue recognition, and various special analyses
• Maintain documented system of accounting policies and operations
• Oversee payments of all accounts; ensuring all accounts are paid on time
• Oversee accounts and collecting payments
• Oversee all payments made for debts, bank loans, and other large quantities of money
• Monitor cash and funding balances
• Keep an organized filing system of all accounts, statements, transactions, payments, and debts
• Prepare and organize financial statements for record and review
• Prepare monthly/quarterly/annual financial reports
• Manage the monthly/quarterly/annual budgets and forecasts
• Advise on financial analysis and decision-making regarding capital investments, pricing, contract negotiations, significant costs, benchmarks, and other matters with management and chief financial officer
• Organize information and statements for audits and both internal and external auditors
• Define, benchmark and implement operational best practices
• Complying with all local, state, and federal laws regarding finances, tax filings, and reporting
• Ensuring company complies with all additional legal and regulatory requirements
• Additional controller duties as needed
• Report to CFO/Account Manager

Financial Planning and Analysis

• Develop and implement financial strategies aligned with the company’s growth goals.
• Oversee budgeting, forecasting, cash flow management, and financial modeling.
• Provide financial insights and analysis to support strategic decision-making by the CEO and leadership team.
• Lead fundraising activities, including preparing pitch decks, financial projections, and due diligence materials.
• Maintain strong relationships with investors, venture capitalists, and financial partners.
• Manage cap table and ensure compliance with funding agreements.
• Implement scalable financial systems, processes, and tools for a growing startup. Manage $3M revenue for the company.
• Oversee all financial reporting, accounting, and audit processes.
• Ensure compliance with local and international tax regulations, as well as legal and accounting standards (e.g., GAAP/IFRS).
• Establish key financial KPIs, track performance, and provide regular reports to stakeholders.
• Analyze revenue streams, unit economics, and cost structures to drive profitability.
• Monitor burn rate and ensure efficient allocation of resources.
• Identify financial risks and implement mitigation strategies.
• Ensure the company has appropriate insurance, financial controls, and compliance mechanisms in place.

Head of Finance

Accountant

• Manage and maintain accurate financial records, ensuring compliance with local and international accounting standards.
• Perform month-end and year-end closing activities.
• Prepare financial statements, balance sheets, and profit and loss accounts.
• Oversee invoicing, payments, and collections processes.
• Reconcile accounts and resolve discrepancies promptly.
• Handle tax filings and compliance for Portuguese-speaking regions, adhering to local laws and regulations.
• Liaise with tax authorities and ensure timely submissions.
• Generate financial reports and forecasts to support decision-making.
• Conduct variance analysis to track and improve financial performance.
• Work closely with cross-functional teams, including property managers, to align financial strategies.
• Support Portuguese-speaking clients and stakeholders, addressing their accounting inquiries effectively.

Portuguese-Speaking Accountant

• Manage and oversee all aspects of accounting operations, including general ledger, A/P, A/R, payroll, and financial reporting.
• Develop, implement, and maintain internal financial controls and procedures.
• Ensure timely preparation of monthly, quarterly, and annual financial statements in compliance with US GAAP.
• Lead the annual budgeting process and provide ongoing forecasting updates.
• Monitor financial performance, analyze variances, and recommend corrective actions.
• Support strategic decision-making through accurate financial data and analysis.
• Prepare and coordinate audits, ensuring compliance with regulatory requirements.
• Ensure adherence to tax laws and assist in the preparation of tax filings.
• Lead and mentor the accounting team, fostering a culture of growth and accountability.
• Collaborate with cross-functional teams, providing financial insights to support business initiatives.

Controller – LatAm

• Manage daily accounting operations, including accounts payable (AP), accounts receivable (AR), and general ledger (GL) maintenance.
• Clean up and maintain the general ledger to ensure accuracy and compliance with accounting standards.
• Prepare and reconcile monthly cash reconciliations and month-end financial statements.
• Establish and streamline a simple, efficient month-end closing process.
• Perform detailed month-end reconciliations to ensure all accounts are accurately reported.
• Manage and process sales commissions accurately and timely using NetSuite.
• Communicate effectively with the sales team regarding commission inquiries and discrepancies.
• Handle incoming calls related to commission processing with strong English communication skills.
• Utilize NetSuite for all accounting functions, ensuring data integrity and optimal system performance.
• Demonstrate excellent Excel skills for data analysis, reporting, and financial modeling.
• Conduct data processing and clean-up activities to support financial accuracy.
• Work closely with the Sales team to track budget versus actual performance.
• Support cross-functional teams with financial insights and analysis to drive business decisions.
• Assist in the preparation and monitoring of budgets.
• Analyze variances between budgeted and actual figures, providing actionable insights.
• Identify and resolve accounting discrepancies and financial issues promptly.
• Implement process improvements to enhance efficiency and accuracy in financial operations.

Senior Accountant, Solar

• Prepare and issue accurate invoices to customers in a timely manner.
• Manage and track accounts receivable, ensuring timely collection of payments.
• Reconcile customer accounts and resolve any discrepancies or billing issues.
• Maintain detailed and organized records of billing transactions and customer communications.
• Monitor and follow up on outstanding invoices, and implement effective collection strategies.
• Coordinate with the sales and customer service teams to ensure accurate billing and resolve customer inquiries.
• Prepare and analyze accounts receivable reports, including aging reports and monthly summaries.
• Assist with month-end closing activities and financial reporting related to billing and accounts receivable.
• Ensure compliance with company policies and relevant accounting regulations.
• Support the finance team with special projects and other duties as assigned.

Junior Billing, Accounts Receivable (AR) Accountant

• Perform monthly, quarterly, and annual close processes while maintaining strong internal controls
• Oversee daily accounting activities including AP and AR management
• Prepare financial statements for annual financial reports and tax filings
• Ensure accuracy and timely submission of reports to supervisors
• Evaluate account balances and reconcile assigned accounts, ensuring unmatched and unreconciled items are investigated and resolved timely
• Prepare journal entries and execute all necessary steps to facilitate a timely close
• Generate and distribute invoices
• Training and Development cost supported by the team to enhance skillset

Lead Accountant

• Lead efforts to streamline accounting workflows and automate processes within NetSuite.
• Record and maintain journal entries, ensuring accuracy and compliance with U.S. GAAP.
• Prepare reconciliations and schedules, ensuring timely and accurate financial reporting.
• Oversee AP processes, ensuring timely and accurate vendor payments.
• Accurately record and reconcile all cash and credit card transactions.
• Identify inefficiencies and implement best practices to improve financial operations.
• Work closely with internal stakeholders to support financial decision-making.

GL Accountant

Chief Marketing Officer

• Build and maintain an organized lead database, ensuring accuracy and regular updates.
• Research and qualify potential clients, identifying the best leads for outreach.
• Engage and nurture leads through LinkedIn, email, and other channels.
• Follow up diligently on all inbound and outbound leads to keep them moving through the pipeline.
• Schedule and coordinate appointments between potential clients and the CEO.
• Improve and update the Grandview CFO website to enhance lead conversion.
• Manage and optimize the CEO’s LinkedIn presence, including content creation and engagement.
• Develop high-quality marketing content, including blog posts, LinkedIn articles, and email campaigns.
• Create compelling client proposals tailored to prospective client needs.
• Maintain and execute a structured marketing calendar to ensure consistent outreach.
• Track and manage the sales pipeline, ensuring visibility into lead status.
• Generate weekly and monthly reports on sales and marketing performance.
• Maintain CRM records, ensuring all interactions are properly documented.
• Improve lead management processes for efficiency and higher conversion rates.

Sales and Marketing Executive Assistant

• Manage the end-to-end customer invoicing process using Ordway.
• Address customer queries related to their invoices.
• Lead customer credit collection efforts.
• Perform regular bank reconciliations in Xero, ensuring accurate financial records.
• Process supplier bills and prepare payment batches.
• Prepare manual journal entries and reconcile balance sheet accounts.
• Ensure timely month-end and year-end closing procedures.
• Collaborate with an external local firm to prepare and file Dutch VAT reports on behalf of the company.
• Support the preparation of established and ad-hoc financial analysis and reports.
• Assist with the annual budgeting cycle.
• Work closely with Sales, Customer Success, and other departments to ensure smooth financial operations and customer experience.

General Accountant

• Maintain accurate and up-to-date financial records.
• Manage AP/AR processes, including billing, invoicing, and payment tracking.
• Perform periodic reconciliations for bank accounts, credit cards, and other financial records.
• Ensure timely and accurate financial closings, including journal entries and adjustments.
• Prepare and analyze financial reports, including P&L statements, balance sheets, and cash flow statements.
• Develop budgets, monitor expenses, and track financial performance against projections.
• Ensure adherence to US GAAP standards and regulatory requirements.
• Work efficiently using accounting platforms like QuickBooks, NetSuite, Sage, SAP, and similar tools.
• Coordinate with clients, team members, and other stakeholders to address financial inquiries and reporting needs.

Bookkeeper

• Maintain and manage financial records, including general ledger accounts, journals, and financial statements.
• Handle media-specific financial tasks such as royalty payments, talent fees, production costs, and project-based accounting.
• Develop, monitor, and manage company budgets for media projects, including tracking expenses and forecasting future costs.
• Oversee the full cycle of accounts payable and receivable, ensuring timely payments and collections, and managing cash flow.
• Manage payroll processes, including payments for media staff, contractors, and freelancers, ensuring compliance with employment laws and contractual agreements.
• Perform regular reconciliations of bank statements, media production costs, and other financial transactions to ensure accuracy and consistency.
• Ensure the company complies with tax regulations, including the handling of media-related tax issues such as sales tax on media assets and withholding taxes on talent payments.
• Implement project-based accounting practices to accurately track revenues and expenses related to individual media projects.
• Prepare detailed financial reports, including profit and loss statements, cash flow statements, and balance sheets, for media projects and overall company performance.
• Support internal and external audits by preparing necessary documentation and ensuring compliance with accounting standards and media industry regulations.
• Analyze financial performance, identifying trends and advising management on cost-saving opportunities and strategies to improve financial efficiency in media projects.

Bookkeeper / Accounting Manager

Consultant

• Microsoft 365 Administration: Manage and support Microsoft 365
• environments, including user administration, security settings, and service
• configurations using tools such as Exchange Online, SharePoint Online,
• Microsoft Teams, and OneDrive for Business.
• IT Support &amp; Troubleshooting: Provide Tier I and II support under the ITIL
• framework using Jira IT Service Management ensuring timely resolution of
• incidents and service requests.
• Project Collaboration: Utilize Jira for tracking project tasks, issues, and
• progress, collaborating effectively with cross-functional teams using platforms
• like Microsoft Teams and Front for communication.
• System Integration: Assist in integrating Microsoft 365 services with existing
• IT infrastructure and third-party.
• Documentation: Maintain comprehensive documentation of systems,
• processes, and support activities within the companies Confluence to ensure
• knowledge sharing and continuity.
• Continuous Improvement: Identify opportunities for system enhancements
• and process optimizations using analytics tools like Power BI to improve
• efficiency and service quality.

Junior IT Consultant

• Build and maintain advanced financial models to support decision-making for our clients.
• Develop and enhance KPI dashboards and other performance tracking tools.
• Automate manual processes in Excel, Power Query, and other platforms to improve efficiency.
• Conduct detailed financial analysis and reporting, ensuring accuracy and clarity.
• Provide support with FP&A functions, including budgeting, forecasting, and variance analysis.
• Collaborate with the team to streamline financial workflows and optimize reporting structures.
• Assist with bookkeeping tasks, as needed, and identify opportunities for automation.
• Demonstrated ability to manage multiple projects/clients simultaneously.
• Communicate findings and recommendations effectively to internal and external stakeholders.
• Ensure all deliverables meet the highest standards of accuracy and timeliness.

General Accountant – US Healthcare E-Commerce

Controller

Head of Finance

Portuguese-Speaking Accountant

Controller – LatAm

Senior Accountant, Solar

Junior Billing, Accounts Receivable (AR) Accountant

Lead Accountant

GL Accountant

Sales and Marketing Executive Assistant

General Accountant

General Accountant

Bookkeeper / Accounting Manager

Junior IT Consultant

Financial Analyst, Reporting Specialist