Ogier

Manager

• Assisting the Manager in Investor Services team in all aspects of the administration and management of the provision of Investor KYC and Registrar & Transfer Agency Services.
• The successful candidate will need to efficiently support the Manager in managing a portfolio of investment fund clients.
• Conducting investor KYC in accordance with the AML regime of the Cayman Islands, Singapore and Hong Kong;
• Conducting AEOI due diligence on investors to identify the tax residency of each investor and to determine whether the interest held by that investor constitutes a “reportable account” under the tax transparency rules;
• Prepare FATCA/CRS files and arrange respective reporting prior to the applicable deadlines;
• Liaise with fund managers, investor queries on investor KYC, AEOI and transactions enquires;
• Assisting with client on-boarding procedures and billing management;
• Assisting with any ad hoc requests from the Manager as required;
• Maintains and updates investor register and static data in a timely manner;
• Prepare and issue dealing confirmations, investor reports and statements to clients/investors in a timely manner.

Assistant Manager

Administration

• The formation and ongoing administration of a portfolio of Trusts, Companies, Foundations, and high-value Asset Holding Structures
• Preparation of minutes, resolutions and correspondence, coordinating of the timely execution of documentation, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records
• Liaising with clients and third parties such as lawyers, auditors, bankers and investment managers as required
• Processing of bank payments, reconciliation of payment logs and approvals
• Production and circulation of invoices, fee collection and chasing debtors
• Pro-actively take on and support additional responsibilities and administration tasks as required by your manager or clients
• Supervise and assist in the training of Trainee Administrators and provide feedback and identify any additional training needs to your direct manager
• Absolute devotion to data integrity with attention to detail in all activity, with particular focus on utilising the systems to their maximum potential to drive efficiency and client service
• Support an 'Ogier Best Way' ethos across the team through rigorous process analysis to drive alignment and consistency
• Contribute towards the business as a whole in identifying process improvements, improvements in policies and procedures and any other service innovation changes that would improve the client experience
• Ensure compliance with all applicable laws, regulations and internal policies and procedures, including those related to the prevention of anti-money laundering and terrorist Financing and reporting of suspicious activity or transactions, client due diligence and record keeping
• Undertake any project work as required, undertaking initiatives identified and designated from time to time by your direct Manager

Administrator – Private Wealth

Accounts Payable

• Receive, review and process supplier invoices, ensuring compliance with internal policies and authorisation procedures
• Prepare and submit payment runs on a scheduled basis, ensuring all payments are authorised and in line with firm policies
• Maintain accurate records of accounts payable transactions, updating the financial management system accordingly
• Respond to supplier queries and liaise with internal departments to resolve invoice or payment issues efficiently. Resolve queries within 48 hours to ensure un-reconciled items are identified
• Reconcile supplier and service provider statements and payable accounts, investigating outstanding or disputed items
• Support the preparation of GST/VAT returns by ensuring invoices are processed correctly for different jurisdictions
• Ensure compliance with all relevant regulations and internal controls
• Contribute to continuous process improvement initiatives within the Finance team
• Assist with ad hoc finance projects and tasks as required
• Work collaboratively within Finance Operations to assist others at peak times and during periods of absence
• Respond to miscellaneous queries from fee earners, support staff and third parties within 24 hours
• Develop strong relationships with all Group Finance functions to ensure identification, efficiency and consistent use of best practices
• Proactive identification, implementation and adoption of system and process enhancements to ensure excellent client service and drive efficiency
• Perform all aspects of roles in accordance with policy, procedure and controls

Accounts Payable Administrator

• Receive, review and process supplier invoices, ensuring compliance with internal policies and authorisation procedures
• Prepare and submit payment runs on a scheduled basis, ensuring all payments are authorised and in line with firm policies
• Maintain accurate records of accounts payable transactions, updating the financial management system accordingly
• Respond to supplier queries and liaise with internal departments to resolve invoice or payment issues efficiently
• Reconcile supplier and service provider statements and payable accounts, investigating outstanding or disputed items
• Support the preparation of GST/VAT returns by ensuring invoices are processed correctly for different jurisdictions
• Ensure compliance with all relevant regulations and internal controls
• Contribute to continuous process improvement initiatives within the Finance team
• Assist with ad hoc finance projects and tasks as required
• Work collaboratively within Finance Operations to assist others at peak times and during periods of absence
• Respond to miscellaneous queries from fee earners, support staff and third parties within 24 hours
• Develop strong relationships with all Group Finance functions to ensure identification, efficiency and consistent use of best practices
• Proactive identification, implementation and adoption of system and process enhancements to ensure excellent client service and drive efficiency
• Perform all aspects of roles in accordance with policy, procedure and controls

Accountant

• Serve as the primary contact for external auditors
• Strengthen relationships with clients and internal teams
• Review the work of bookkeepers
• Produce annual financial statements and management accounts
• Manage daily accounting activities for a range of clients
• Support audit preparation and assist with management of audits
• Monitor and track financial information preparation progress
• Prepare accurate routine month end and quarter end management accounts
• Identify opportunities for improvements in processes and service delivery
• Ensure compliance with internal policies, procedures, and controls
• Support, mentor, and guide junior team members
• Take on additional responsibilities as required

Senior Client Accountant

Financial Planning and Analysis

• Advising clients on all matters relating to banking and finance and regulatory issues
• Being involved in a wide variety of finance operations such as secured lending, acquisition and real estate finance, financial collateral arrangements, bond issuances and listings on the Luxembourg Stock Exchange, etc
• Initiating, building and maintaining effective client relationships

Associate – Banking & Finance

• Act as a key point of contact for external auditors
• Develop strong working relationships with clients and internal service lines
• Review bookkeeping input and prepare annual financial statements and management accounts
• Manage the day to day integrity of client ledgers and review bookkeeper input
• Prepare routine month end and quarter end management accounts
• Prepare annual financial statements
• Act as the central point of contact for external auditors
• Prepare and review audit support schedules and documentation
• Track and monitor the preparation of financial information
• Identify opportunities for process improvement and service line development
• Ensure all work is completed in line with relevant policies, procedures, and controls

Client Accountant

Brand Manager

• Develop the business-wide Employer Brand strategy, aligned with Ogier's marketing and talent acquisition goals and wider business strategy
• Partner with HR on ways to convey the continuously refined EVP, ensuring external communications are authentic, reflect the experience of working at Ogier and integrated with internal communication
• Work with marcomms colleagues to create and curate compelling content (e.g. employee stories, videos, leadership interviews) that showcases our people, culture, values and career opportunities
• Manage and grow Ogier's employer brand presence on relevant third party employer brand channels such as LinkedIn, careers platforms (national and regional), and social media
• Work with digital marketing colleagues to optimise the careers site UX and content
• Collaborate with internal comms to align employee engagement initiatives with external employer brand messaging
• Work with our DEI team to spotlight inclusive hiring practices and employee resource groups
• Take an analytical approach to campaign data, report on the performance of campaigns and content using region-specific insights and tools, and use that data to make informed decisions about campaign development

Employer Brand Manager

Marketing Operations

• Act as the day-to-day owner of the firm’s pitch and RFP automation technology, ensuring it is stable, well configured and fit for purpose
• Translate user needs and business priorities into practical system enhancements and configuration changes
• Monitor usage, adoption and performance metrics to ensure the technology delivers measurable value across the organisation
• Optimise and embed AI capabilities within the pitching and RFP processes to improve efficiency, quality and consistency of outputs
• Own the Ogier-wide approach to capturing, structuring and maintaining credentials, experience and other core pitch and RFP data
• Define and implement data standards, governance and quality controls to ensure information is accurate, current and suitable for client-facing use
• Work with Business Development and Marketing, Knowledge and service line teams to identify priority datasets, content gaps and data improvement opportunities
• Tracking and reporting on win/loss rates, trends and ROI
• Design, embed and maintain end-to-end pitch and RFP processes that minimise manual effort and maximise consistency and quality
• Use analytics, usage data, feedback and trends to identify opportunities to refine templates, automation logic and data capture processes
• Continuously improve pitching and RFP processes, with a focus on scalability, efficiency and quality
• Act as a subject matter expert for pitch and RFP technology and data across the business
• Produce guidance, playbooks and training materials to support effective and consistent use of tools and processes
• Promote best practice while accommodating the differing needs of the business
• Ensure that pitch and RFP technology, templates and data comply with brand, regulatory, information security and data protection requirements
• Manage change control and approvals for material updates to platforms, templates and data structures
• Work closely with Risk, Compliance and IT teams to ensure appropriate controls are embedded and maintained
• Act as the primary relationship owner for pitch and RFP technology vendors, managing day‑to‑day engagement including support, incident resolution, enhancements and release management
• Coordinate testing and deployment of upgrades or new functionality
• Work with internal stakeholders (BD, Marketing, IT, Procurement and Finance) to support renewals, licensing changes and future investment decisions

Ogier

Assistant Manager

Assistant Manager

Administrator – Private Wealth

Accounts Payable Administrator

Accounts Payable Administrator

Accounts Payable Administrator

Accounts Payable Administrator

Senior Client Accountant

Associate – Banking & Finance

Client Accountant

Employer Brand Manager

BD & Marketing Operations Manager – Pitch & RFP

BD & Marketing Operations Manager – Pitch & RFP

BD & Marketing Operations Manager – Pitch & RFP

BD & Marketing Operations Manager – Pitch & RFP