Ogier

Risk

• Supporting the Managing Director and a growing team of Directors and Associate Directors in the Governance Services Team within Ogier Global, you will provide a proactive, professional, seamless and confidential service, ensuring that their day to day runs efficiently and that client needs are prioritized and met in a timely manner.
• Emphasis on being a team player, willingness to learn, and working alongside the governance services support team members to manage and complete a variety of tasks for the Governance Services Team as a whole.
• Attend calls and meetings, take accurate notes and circulate summaries accordingly. Manage post meeting actions effectively and within deadline to ensure files and records remain current;
• Diary management, arrange and coordinate meetings, conference calls and appointments across time zones, ensuring Governance Services team have everything required to deliver client services;
• Travel planning and booking, arrange meeting presentation packs, expense report preparation and submission;
• Assist with the on-boarding of new clients, prepare information for the take-on team, including risk assessment forms, for Director review and finalisation;
• Draft and prepare documents and correspondence for execution, filing, scanning and courier;
• Set-up new client entities in Viewpoint, accurately updating and maintaining data to ensure correctness;
• Assist with the set-up of new directorships, provide director service agreements, billing arrangements and packages for new entities;
• Proactively own tasks assigned by the Governance Services team and keep them updated on the status of matters worked upon;
• Provide certified and notarised copies of all passports, proof of addresses & other documentation needed for directorship packages;
• Be the first point of contact for clients and third party intermediaries including Law Firms, Investment Managers, Auditors and other fiduciary companies whilst maintaining professional relationships with them;
• Ensure that all Directors proxies are up to date when the Directors are out of office;
• Assist with invoice preparation and follow up of payments with clients by implementing early intervention process, liaising closely with Credit Control on accounts receivable;
• Maintain the highest standards of confidentiality and data security in terms of client affairs and papers;
• Devotion to data integrity with attention to detail in all activity, with a focus on utilizing the systems to their maximum potential to drive efficiency and client service;
• Ensure that all original documents are forwarded to the appropriate individual or filed with the appropriate Registered Office;
• Complete and submit file reviews in a timely manner;
• Support our Ogier 'One Best Way' ethos across the team, identifying and driving process improvements and service innovation changes that would improve the client experience; and
• In time, demonstrate and maintain the position as a source of knowledge within the team, guiding, assisting and training team members where necessary.

Senior Administrator – Governance Services

Administration

• Assisting with the formation and ongoing administration of a portfolio of companies, trusts and limited partnerships
• Preparing minutes, resolutions and correspondence, coordinating of the timely execution of documentation, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records
• Processing of bank payments, reconciliation of payment logs and approvals
• Production and circulation of invoices, fee collection and chasing debtors
• Ensuring client records are maintained accurately and with a high degree of integrity
• Accurately recording all time spent dealing with client matters and ensuring the clients are correctly invoiced
• Adhering to all applicable internal policies and procedures, including those related to the prevention of anti-money laundering and terrorist financing, the reporting of suspicious activity or transactions, client due diligence and record keeping
• Pro-actively taking on additional responsibilities and administration tasks as required
• Highlighting any suggestions or innovative ideas to improve the efficiency of daily tasks, including those which will improve the overall client experience
• Driving personal development using all the resources available

Trainee Administrator – Corporate Services

Client Services Representative

• Provide exceptional accounting services, oversight and financial guidance for a varied portfolio of SPVs, with a focus on structured finance and aviation
• Assist in supervising and managing the accounting team to ensure delivery of quality service and professional development
• Prepare and review financial statements, management accounts, and regulatory filings in line with IFRS/local GAAP for SPVs
• Coordinate audit processes and ensure compliance with tax, regulatory and statutory requirements
• Oversee tax compliance for client SPVs, including preparation and submission of VAT and FATCA/CRS returns
• Act as a key contact for accounting queries on Irish SPV transactions (structured finance, securitisations, CLOs, aviation)
• Liaise with auditors, tax advisors, and legal counsel as required
• Assist in developing, implementing, and monitoring accounting policies, procedures and controls
• Maintain strong relationships with internal and external stakeholders including clients, directors, legal and compliance teams, and external advisors
• Support client billing processes to ensure accuracy and transparency
• Support onboarding of new accounting clients and ensure effective information gathering and handover
• Participate in client directorships as required, upholding governance standards and Irish legal requirements

Assistant Manager, Client Services

• Manage formation and ongoing administration of corporate and private wealth fiduciary services for a portfolio of clients and related entities
• Work closely with the Director and other managers in the team
• Provide dedicated support and transactional management to clients, including organising and attending client meetings, drafting minutes and resolutions
• Attend to statutory filings in accordance with applicable deadlines and maintain statutory records
• Coordinate timely signing of documentation
• Process bank payments, reconcile payment logs and approvals
• Produce and circulate invoices, manage fee collection and chase debtors
• Support the Ogier Best Way ethos through rigorous process analysis to drive alignment and consistency
• Identify and contribute to process improvements, policies, procedures and service innovation to improve client experience
• Monitor WIP and billing and undertake fee reviews where necessary
• Maintain absolute devotion to data integrity and utilise systems to drive efficiency and client service
• Ensure compliance with applicable laws, regulations and internal policies including anti-money laundering and client due diligence
• Undertake project work and initiatives as required by the direct Manager

Senior Administrator – Governance Services

Trainee Administrator – Corporate Services

Assistant Manager, Client Services

Senior Administrator - Private Wealth / Corporate Services