Merchant & Gould P.C.

Legal Assistant

• Perform secretarial responsibilities to assist attorneys in litigation practice
• Work with clients, vendors, attorneys, and associate law firms for invoice management
• Provide administrative support including meeting arrangements, calendar appointments, correspondence, travel arrangements, expense processing
• Manage attorneys’ docket and communicate deadlines
• Prepare pleadings and file documents with the Court
• Assist in preparation for depositions and trials

Litigation Legal Assistant – hybrid

• Performs a variety of secretarial responsibilities to assist multiple attorneys in litigation practice
• Responsible for working with clients, vendors, attorneys and associate law firms to ensure a litigation team’s invoices are recorded and paid on a timely basis in accordance with the Firm’s policies and procedures
• Provide administrative support such as meeting arrangements, calendar appointments, update contacts information, handle routine correspondence, make photocopies, arrange travel, process expenses and reimbursements, etc.
• Provide invoicing and client management support for a small attorney team, including facilitating time entry and invoice generation, finalizing invoices and sending to clients, responding to client inquiries regarding billing
• Monitoring case budgets and applying those budgets to monthly invoices
• Review and prioritize incoming email and regular mail, scan (if necessary) and distribute case-related items to team, and file in appropriate electronic file of document management system
• Draft, format, and revise letters, memoranda, pleadings, forms, and other documents
• Proofread client and court documents
• Open and maintain new client and matter files
• Manage attorneys’ docket; communicate deadlines to team
• Establish, organize and maintain case files, including pleadings, correspondence, notebooks, depositions, exhibits, production documents, document indexes, electronic form and in paper if required
• Retrieve files, cases, depositions, exhibits, documents, and other information as requested
• Prepare for and electronically file pleadings with the Court, and service of same
• Make necessary arrangements for depositions
• Assist team in preparation for out-of-town depositions and trial
• Enter timesheets and assist with processing client billing, including reviewing and sending out client invoices
• Processes incoming vendor invoices for payment
• Assist other members of the litigation group when necessary.
• Perform other duties or projects as assigned or requested

Litigation Legal Assistant

• Performs a variety of secretarial responsibilities to assist multiple attorneys in litigation practice.
• Responsible for working with our clients, vendors, attorneys and associate law firms to ensure a litigation team’s invoices are recorded and paid on a timely basis in accordance with the Firm’s policies and procedures.
• Provide administrative support such as meeting arrangements, calendar appointments, update contacts information, handle routine correspondence, make photocopies, arrange travel, process expenses and reimbursements, etc.
• Provide invoicing and client management support for a small attorney team, including facilitating time entry and invoice generation, finalizing invoices and sending to clients, responding to client inquiries regarding billing.
• Monitoring case budgets and applying those budgets to monthly invoices.
• Review and prioritize incoming email and regular mail, scan (if necessary) and distribute case-related items to team, and file in appropriate electronic file of document management system.
• Draft, format, and revise letters, memoranda, pleadings, forms, and other documents.
• Proofread client and court documents.
• Open and maintain new client and matter files.
• Manage attorneys’ docket; communicate deadlines to team.
• Establish, organize and maintain case files, including pleadings, correspondence, notebooks, depositions, exhibits, production documents, document indexes, electronic form and in paper if required.
• Retrieve files, cases, depositions, exhibits, documents, and other information as requested.
• Prepare for and electronically file pleadings with the Court, and service of same.
• Make necessary arrangements for depositions.
• Assist team in preparation for out-of-town depositions and trial.
• Enter timesheets and assist with processing client billing, including reviewing and sending out client invoices.
• Processes incoming vendor invoices for payment.
• Assist other members of the litigation group when necessary.
• Perform other duties or projects as assigned or requested.

Litigation Legal Assistant – Hybrid

Billing Specialist

• generating client invoices per the firm's billing process
• related support procedures & back-up administration of the trust account
• Rotational responsibility/assistance with bi-monthly time cutoff, generating proformas and client invoices
• Responsible for assigned client exceptions & E-Billed clients
• Assist with special billing reports as requested by clients and firm personnel
• Assist with deposit and disbursement administration of client retainer/trust accounting
• Assist firm employees and clients with billing related problems and questions
• Cash receipt application and check deposits knowledge for back-up
• Miscellaneous accounting and billing tasks as required by Accounting Manager
• Familiar with all billing-related computer software, E-Billing software needed, Firm policies and procedures
• Operates standard office equipment including personal computer, copiers, scanners, telephone, and ten-key.

• Provide assistance with bi-monthly time cutoff, generating proformas and client invoices.
• Assist with special billing reports as requested by clients and firm personnel.
• Assist Lead biller with billing related problems and questions.
• Cash receipt application and check deposits knowledge for back-up.
• Miscellaneous accounting and billing tasks as required by Accounting Manager.
• Operates standard office equipment including personal computer, copiers, scanners, telephone, and ten-key.

Billing Specialist, Part-time, Temporary

Paralegal

• Establishes and maintains trademark files: opens files, prepares formal documents for filing including, abstracts, drawings and preliminary amendments.
• Reviews all incoming correspondence from foreign associates for essential docketing and for non-substantive responses due in connection with filing of applications.
• On-going verbal and written communication with foreign associates and attorneys during filing and early prosecution of U.S. Trademark applications.
• Maintains and updates docketing with respect to new filings and provides to guidance to others for further prosecution.
• Establishes and maintains good working relationship with attorneys and staff, but is not assigned to any single attorney.
• Will work as a team member with other similar paralegals to establish back-up and workflow and will have joint responsibility for establishing quality control measures.
• Other tasks and projects as may be assigned.

Trademark Paralegal

• Assists in preparation and filing of design and utility trademark applications
• Establishes and maintains trademark files
• Reviews incoming correspondence from foreign associates
• Ongoing communication with foreign associates and attorneys
• Maintains and updates docketing
• Establishes and maintains good working relationships with attorneys and staff
• Completes other tasks and projects as assigned

• Assists in the preparation and filing of design and utility trademark applications in U.S. Patent & Trademark Office
• Establishes and maintains trademark files and prepares formal documents
• Reviews incoming correspondence and communicates with foreign associates and attorneys
• Maintains docketing and provides guidance for prosecution
• Establishes good working relationships and quality control measures

• Assists in the preparation and filing of design and utility trademark applications
• Establishes and maintains trademark files
• Reviews all incoming correspondence from foreign associates
• Maintains and updates docketing with respect to new filings
• Establishes and maintains good working relationship with attorneys and staff

• Assists in the preparation and filing of design and utility trademark applications
• Establishes and maintains trademark files
• Reviews incoming correspondence from foreign associates
• On-going communication with foreign associates and attorneys
• Maintains and updates docketing
• Establishes and maintains good working relationships with attorneys and staff
• Performs other tasks and projects as assigned

• Rotational responsibility/assistance with bi-monthly time cutoff, generating proformas and client invoices.
• Responsible for assigned client exceptions & E-Billed clients.
• Assist with special billing reports as requested by clients and firm personnel.
• Assist with deposit and disbursement administration of client retainer/trust accounting.
• Assist firm employees and clients with billing related problems and questions.
• Cash receipt application and check deposits knowledge for back-up.
• Perform miscellaneous accounting and billing tasks as required by Accounting Manager.
• Familiar with all billing-related computer software, E-Billing software needed, Firm policies and procedures.
• Operate standard office equipment including personal computer, copiers, scanners, telephone, and ten-key.

Manager

• Manage facilities function including equipment, facilities, and support services related to maintenance and service of building/office operations
• Handle project management including office relocation and expansion projects, assignment of office space, and lease compliance
• Physical delivery of office services, including office supplies, office maintenance, moves, purchasing and security
• Develop and manage capital and operational budgets and tracking monthly expenses
• Conduct cost analysis and vendor comparisons
• Manage vendors to ensure supplies are well stocked and maintained
• Maintain business relations with the property management offices
• Provide support to multiple office locations from Minneapolis location
• Supervision of receptionist and Service Center (third party outsource company)
• Request pricing bids and negotiate service
• Coordinate with external contractors on special projects and/or construction projects
• Monitor annual budget; process and reconcile all invoicing from vendors
• Responsible for disaster recovery planning, ADA and other environmental concerns to promote a safe and secure environment for employees

Litigation Legal Assistant – hybrid

Litigation Legal Assistant

Litigation Legal Assistant

Litigation Legal Assistant – Hybrid

Billing Specialist

Billing Specialist, Part-time, Temporary

Trademark Paralegal

Trademark Paralegal

Trademark Paralegal

Trademark Paralegal

Trademark Paralegal

Billing Specialist

Facilities Manager