Executive Assistant II
Marsh McLennan
Executive Assistant II
Marsh McLennan
full-time
Posted on:
Origin: • 🇺🇸 United States • North Carolina
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Provide Executive Assistant support to a Managing Partner for the Health and Life Sciences Practice
- Schedule high volume of meetings with senior-level executives and clients across multiple time-zones
- Act as representative of Partners and Financial Services practice when corresponding with clients and senior-level executives
- Prepare and edit documents for Partners and FS team
- Arrange complex domestic and international travel and accommodations, prepare and process expense reports, and arrange visas
- Coordinate logistics and catering for internal meetings
- Coordinate practice meetings and off-sites including scheduling, logistical planning, preparing and circulating documents, taking meeting notes, and capturing and chasing action items
- Handle event planning for dinners, town halls, and social events including venue/vendor selection, budget preparation, and logistics management
- Assist with administrative projects and provide coverage/back-up support to other Executive Assistants supporting C-Level executives
- Act as central figure in the FS practice to share information across the team and keep the team connected
Requirements
- At least five years of experience working in an executive assistant role at the senior executive level
- Experience in management consulting firm or similar industry is preferred, but not required
- Experience with project coordination and capable of handling initiatives end to end
- Advanced proficiency in Word, PowerPoint and Excel
- Expert knowledge of Outlook
- Strong knowledge of Salesforce; ability to create custom reports and slides
- Problem solver; able to work with other teams and staff members effectively
- Strong service focus and ability to secure effective relationships with clients
- Excellent communicator and negotiator across a multicultural environment
- Maturity, poise, judgment, and ability to maintain confidentiality
- Ability to think strategically and contribute to departmental development
- Receptive to constructive feedback and quick to incorporate it
- Ability to manage heavy work volume and meet tight deadlines in a fast-paced environment
- Self-starter with strong initiative and ability to work with little guidance
- Collaborative team player with positive attitude and collegial approach
- Ability to juggle several tasks, prioritize, and manage time; methodical and organized with excellent attention to detail
- Flexible, hard-working, cost conscious and results driven; committed to company and culture
