Executive Assistant II
Marsh McLennan
Executive Assistant II
Marsh McLennan
full-time
Posted on:
Origin: • 🇺🇸 United States • Illinois
Visit company websiteSalary
💰 $85,000 - $105,000 per year
Job Level
Mid-LevelSenior
About the role
- Provide Executive Assistant support to a Managing Partner for the Health and Life Sciences Practice
- Schedule high volume of meetings with senior-level executives and clients in a global setting across multiple time-zones
- Act as representative of Partners and Financial Services (FS) practice when corresponding with clients and senior-level executives
- Prepare and edit documents for Partners and FS team
- Manage administrative activities such as arranging complex domestic and international travel and accommodations, preparing and processing expense reports, arranging visas, and coordinating logistics and catering for internal meetings
- Coordinate practice meetings and off-sites and related administrative needs such as meeting scheduling, logistical planning, preparing and circulating documents, taking meeting notes, capturing and chasing action items
- Handle event planning for dinners, town hall meetings, and social events by selecting the venue/vendor, preparing the budget and managing logistics either personally or through offsite liaisons
- Assist with administrative projects as necessary
- Provide coverage and back-up support to other Executive Assistants supporting C-Level executives
- Act as central figure and participant in the FS practice to help share information across the team and keep the team connected
Requirements
- At least five years of experience working in an executive assistant role at the senior executive level
- Experience in management consulting firm or similar industry is preferred, but not required
- Experience with project coordination and is capable of handling initiatives from end to end effectively
- Advanced proficiency in Word, PowerPoint and Excel skills
- Expert knowledge of Outlook
- Strong knowledge of Salesforce, ability to create custom reports and slides
- Problem solver – able to work with other teams and staff members effectively to reach a viable solution and goal
- Strong service focus – dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards
- Excellent communicator and negotiator – able to deal effectively with people at all levels across a multicultural environment
- Maturity, poise and judgment
- Ability to maintain and respect confidentiality
- Ability to think strategically and contribute to development of departmental model
- Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
- Ability to undertake projects and produce quality and timely results
- Self-starter, strong initiative, confidence and ability to work with little guidance
- Collaborative team player
- Positive attitude, sense of fun is collegial and friendly
- Ability to juggle several tasks at once, to prioritize and manage own time
- Methodical, organized and excellent attention to detail
- Flexible attitude; embraces change, hard-working, cost conscious and results driven
- Commitment to the company and add to the life and culture of Oliver Wyman
