Intelassist

Administrative Assistant

Intelassist

part-time

Posted on:

Origin:  • 🇵🇭 Philippines

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Salary

💰 ₱45,000 - ₱55,000 per month

Job Level

Mid-LevelSenior

Tech Stack

PHP

About the role

  • Provide day-to-day operational and administrative support ensuring coordination between clients, suppliers, and internal teams
  • Manage inbound calls through OpenPhone and redirect as needed
  • Handle email correspondence, supplier coordination, and basic customer support
  • Schedule bank appointments, supplier meetings, and other administrative tasks
  • Place orders with suppliers and assist with opening new accounts
  • Prepare and send invoices in Express Invoice via remote desktop system
  • Maintain accurate records and ensure timely follow-up on tasks
  • Report directly to business owner while supported by Intelassist operations team (HR, payroll, compliance, performance tracking)
  • Maintain clear, professional communication in English

Requirements

  • 5+ years of administrative or office support experience
  • Bachelor’s degree preferred
  • Strong English communication skills (verbal and written)
  • Proficiency in managing calls, email, and scheduling
  • Experience with invoicing software or accounting tools (Express Invoice) a plus
  • Experience using OpenPhone and remote desktop systems
  • Highly organized with strong attention to detail
  • Ability to work independently and adapt to changing priorities
  • Ability to work night shift following U.S. time zone
  • Location: Eastwood, Libis, Quezon City, PH (onsite onboarding then remote)