Fenwick & West

Risk

• Assist the Audit Response Specialist by maintaining electronic files, interacting with attorneys to gather information and drafting response letters
• Help the review and analysis of accounting records to provide financial information related to loss contingencies
• Maintenance of the department’s electronic audit files
• Assist in the processing of New Business Intake by assisting with client and matter closures
• Assist in the follow-up on pending Risk Management matters
• Assist in monitoring the Risk Management Change Forms Mailbox
• Assist in various Litigation Docket tasks including calendaring docket deadlines and ECF mailbox maintenance
• Perform other Risk Management related projects and tasks as assigned

Risk Management Assistant

Director

• Lead the charge in transforming data into impactful strategies
• Partner with business leaders to deliver actionable outcomes
• Drive adoption of data-based decision making and deliver actionable business intelligence
• Build, evolve and deploy automated and AI workflows to surface intelligence best suited for the end user
• Lead and elevate a team of analysts, change agents and cross-functional contributors

Associate Director, Business Analytics, Intelligence

Attorney

• Provide general administrative support to the Recruiting Department
• Monitor and maintain Recruiting Department inbox
• Assist with applicant correspondence and submission process
• Maintain electronic files and records
• Process invoices for payment
• Update and maintain recruiting calendar and contacts
• Assist with the interview process for candidates
• Compile evaluations for the Recruiting Committee
• Assist with preparing for OCI
• Design and create Attorney Recruiting newsletters as needed
• Perform other related duties as assigned.

Attorney Recruiting Assistant

• Schedule and coordinate candidate interviews
• Gather interview evaluations and prepare evaluation packets
• Draft and finalize attorney offer letters
• Coordinate expense and cost sharing for candidates
• Build and maintain good relationships with universities
• Post job ads and source potential candidates
• Coordinate Summer Program events and law school presentations
• Assist in developing ongoing relationships with search firm consultants
• Perform other related duties and assist with projects as assigned

Attorney Recruiting Coordinator

Accounting Manager

• Review Client and Matter set up (including rates, discounts, invoice formats and deferrals) to ensure adherence to engagement letters and billing guidelines
• Maintain documentation of all non-standard billing requirements and update Client and Matter Billing Instructions in Aderant/CET database
• Monitor work in progress to ensure matters are billed per agreements and schedules
• Produce, review and distribute prebills monthly and as needed; coordinate with secretarial team
• Perform billing functions to produce client invoices (edits, write downs, transfers, discounts)
• Audit edits in Aderant (narrative and mathematical calculations) prior to posting
• Ensure client invoices are mailed/delivered timely per firm and client guidelines
• Manage attorney and client deadlines, estimate due dates for accruals/closings and billing
• Meet with billing attorneys regularly to discuss clients, special billing arrangements, aged WIP and AR issues
• Monitor accounts receivable balances, maintain ARCS categories, and suggest collection strategies
• Maintain regular client contact to follow-up on aged billings, payments and promises to pay
• Research and resolve client disputes; engage attorneys as necessary
• Develop and maintain collection strategies; negotiate payment arrangements with partner consent
• Utilize Aderant, ARCS, EIS and other reports to assist with collections and reporting
• Work with Cash Receipts staff to research and resolve misapplied payments; minimize unapplied cash/trust balances
• Prepare write-off/write-down requests with proper approvals
• Assist attorneys, secretaries and clients with billing and collections questions
• Maintain client files and correspondence in iManage
• Monitor billing hotline and time correction DTE alias on a rotational basis
• Propose system and client support process enhancements; utilize LinkedIn Learning for skill growth
• Perform other related duties as assigned
• Reporting to the Client Accounting Manager

Client Accounting Specialist

• Set up and maintain attorney billing rates, discounts, deferrals, and matter billing guidelines
• Review engagement letters and billing guidelines to ensure matters are set up per firm/client standards
• Maintain documentation of non-standard billing requirements
• Prepare, review and distribute prebills monthly and perform billing edits, write downs, transfers, discounts in Aderant and Prebill Viewer
• Ensure timely submission of client bills/e-bills and collaborate with e-billing administrator for setup and maintenance
• Provide estimates to attorneys and clients and prepare client account analyses using system tools (Aderant, EIS, FRP, ARCS, etc.)
• Support collections activities for assigned portfolio, coordinate with partners and Collections, and prepare write-off/write-down or 3rd party collection requests
• Coordinate monthly meetings with assigned billing attorneys regarding clients, special billing arrangements, and aged WIP
• Assist attorneys, secretaries and clients with billing and collections questions; monitor billing and AR hotline on rotation
• Act as backup support and provide coverage for team as needed
• Perform other related duties as assigned

Client Accounting Coordinator

Billing Specialist

• Coordinate with Pricing and Billing teams to onboard and maintain client portfolios on eBilling sites, including rate and budget submissions.
• Manage the submission process of billing rates to client platforms, ensuring their acceptance and accuracy of rates between Aderant and client billing platform.
• Manage client deadlines as required for budgets, monthly accruals and billing due dates.
• Work with Client Accounting Team to ensure ebills are prepared accurately and in accordance with client and eBilling vendor requirements.
• Ensure the timely and accurate submission of electronically billed invoices using BillBlast and other web-based eBilling vendor platforms.
• Track the status of submitted invoices and address issues in a timely manner.
• Work with Client Accounting Team and attorneys to resolve short payments, rejections, appeals and resubmissions, as needed.
• Accurately update submission files to ensure compliance with client and/or vendor requirements.
• Prepare appeals for rejected or short-paid invoices, ensuring compliance with each client's specific deadlines.
• Independently troubleshoot and resolve issues or collaborate with the Client Accounting team by providing detailed information for effective resolution.
• Actively monitor eBilling platforms for delays and escalate issues to Client Accounting team.
• Maintain documentation of all non-standard ebilling requirements and update the Client and Matter eBilling Instructions in Aderant and CET data base to ensure they remain current.
• Identify and implement process improvements to enhance the success rate of eBilling submissions.
• Utilize Aderant, BillBlast and eBilling platforms to assist team members with the collections process and reporting.
• Work with Cash Receipts staff to research and resolve misapplied payments, ensuring that unapplied cash/trust balances are kept to a minimum.
• Perform other related duties as assigned.

eBilling Specialist

Business Development Rep

• Support partners in the management of their contact networks, including staying top-of-mind with key contacts and tracking and organizing the partners’ ongoing efforts.
• Manage and help maintain a database of current clients, prospective clients, referrals, marketing and sales activities.
• Help identify potential opportunities to introduce other practices to our scaling corporate clients.
• Be a trusted advisor for the leaders in your market(s) by bringing insights, leading practices, and creative thinking to support them in their business development efforts.
• Evaluate the quality of various entrepreneurial events/organizations to help focus partners’ efforts on such events/organizations.
• Coordinate and schedule business development, networking and other related activities and meetings.
• Attend and secure speaking engagements at such events and coordinate with partners attending in developing/evaluating leads on quality companies.
• Assist partners with the screening of certain unfunded start-up opportunities.
• Support in referrals of clients seeking funding (both funded and unfunded) to VC contacts.
• Directly participate in and train administrative assistants on social media (including Twitter and LinkedIn) to support partner reputation building and direct targeted communications to individuals and various network groups.
• Draft introductions, gratitude letters, reminders, confirmations, and other correspondence and emails.
• Act as an accountability resource for the partners to help them achieve the networking goals they set for themselves.
• Prepare research and marketing/sales materials for meetings with prospective clients.
• Assist in responding to proposal opportunities.
• Assist in completing postmortems on pitches.

Senior Business Development Manager, Startup/VC

Paralegal

• Capital Markets and Public Companies (required): Experience in IPO and public company matters, including registration statement numerical backup spreadsheets, beneficial ownership tables, '34 act, Section 16 reporting, Rule 144 and legend removal letters, transfer agent onboarding, stock exchange applications, FINRA filings, selling stockholder matters, closing documents, closing volumes and board resolutions and minutes.\n• Startup (required): Incorporating technology and life sciences companies, corporate records management, stock option plan implementation and administration, venture capital financings, blue sky research, Carta and Shareworks equity management.\n• Merges & Acquisitions (preferred): Collecting due diligence documents and organizing electronic data sites, performing diligence research and capitalization due diligence, coordinating shareholder mailings and regulatory filings, drafting and managing signing and closing documents, and preparing closing volumes.\n• The work schedule for this position will be 37.5 hours per week (non-exempt), Monday - Friday, from 9:00 am - 5:30 pm. The position can be based in any of our U.S. offices. This position offers a hybrid schedule and requires three days onsite per week at your designated office with the possibility of additional required in-office days depending on business and client needs.