Fenwick & West

Accounts Payable

• Review and process vendor invoices, expense reports, and corporate credit card statements
• Rush payment requests and weekly payment runs
• Reconcile vendor accounts and respond to inquiries
• Collaborate with the finance team, Fenwick staff, and vendors
• Assist in AP ticketing dashboard
• Obtain approvals for payments
• Send New Vendor Welcome Packet
• Collect and track W-9s for new vendors
• Review and reconcile Firm credit cards

Temporary Accounts Payable Coordinator

Paralegal

• Assist with the formation and qualification of partnership and limited liability company-structured funds, general partners, management companies, special purpose vehicles, parallel funds, etc., including coordination with service providers and registered agents.
• Prepare, review, and track key organizational documents such as operating agreements, employer identification number documents, subscription agreements, side letters, and ancillary agreements, including interface with attorneys, clients, investors, fund administrators, and other third parties, as needed.
• Prepare and file securities filings, as required, including Form D and blue-sky filings.
• Coordinate fund closings, including tracking open items and updates in investor document, obtaining accurate tax documents, OFAC research, and updating and delivering closing emails and document links from virtual data room.
• Support ongoing fund operations, including amendments, name changes, restructuring, 83(b) filings, commitment changes, transfers, dissolutions, etc.
• Consistently maintain document management systems with drafts and final documents in data rooms.
• Some legal and factual research related to fund structures and regulatory requirements and provide other general paralegal support to attorneys across the Corporate Funds practice.

Funds Paralegal

Business Development Rep

• Support partners in the management of their contact networks
• Manage and help maintain a database of current clients, prospective clients, referrals, marketing and sales activities
• Help identify potential opportunities to introduce other practices to our scaling corporate clients
• Act as an accountability resource for the partners to help them achieve the networking goals
• Prepare research and marketing/sales materials for meetings with prospective clients

Senior Business Development Manager – Startup/VC

Events

• Lead and support event planning from concept to completion
• Collaborate with BD on guest list strategy, event content, and ROI analysis
• Ensure events are delivered on time, on brand, and within budget
• Innovate and refine existing programs; propose new event strategies to enhance engagement and streamline processes
• Track and report on metrics to measure success and improve outcomes
• Partner with attorneys and BD to plan client appreciation and relationship-building events
• Support budget tracking, ROI reporting, and strategic alignment for client-hosted events
• Support Events Manager with budget oversight, including invoice processing and vendor management
• Participate in team-wide initiatives and special projects as assigned

Marketing Events Specialist

• Assist with drafting, formatting, and coordinating client pitches, proposals, and panel submissions
• Help develop and maintain marketing content, including representative matters, experience summaries, and practice descriptions
• Support the planning and execution of webinars, CLEs, panels, and client-facing events
• Coordinate the submission process for key rankings such as Chambers and Legal 500

Business Development Specialist – Startup

Recruitment

• Supports the Talent Team and managers in full-cycle recruiting process for business professional positions
• Scheduling interviews and tracking candidate data
• Supporting operational recruiting functions with candidate experience in mind
• Enters and updates resume/applicant data and status to Workday
• Maintains data on recruitment activities, applicant flow, interviews and hires
• Drafts job postings and monitors resumes/emails
• Responds to information requests and schedules interviews
• Gathers evaluation forms and compiles feedback
• Coordinates travel arrangements for candidates and new hires
• Initiates background checks and conducts reference checks
• Prepares and sends out offer letters
• Processes all business professional hires into Workday
• Coordinates pre-onboarding tasks and distributes new hire goodies
• Prepares and submits department expense reports and invoices
• Assists with customization of Workday
• Handles additional tasks and projects as requested

Talent Acquisition Coordinator

Pricing Analyst

• Perform financial analysis in support of budgets
• Oversee budget to actual reporting
• Liaise with attorneys and clients on pricing arrangements
• Run reports for budgeting and performance metrics
• Maintain various databases and improve task coding
• Create client rate submissions
• Support legal operations functions

Junior Pricing Analyst

Attorney

• Reviewing a wide variety of agreements for M&A and financing transactions
• Preparing written summaries, disclosure schedules, and creating and updating document databases
• Communicating key results to team and project leaders
• Organizing and tracking due diligence materials, information, requests and responses.

Staff Attorney, Technology Transactions Group

Support Engineer

• Support attorneys and legal personnel in the use of practice support tools
• Support document and communication databases, transcripts, and images in litigation support applications
• Load data files into Viewpoint, Everlaw, Relativity, and similar applications
• Administer Propel/QuikData, ShareFile, and other collaboration systems
• Advise and train legal personnel in the use of collaboration systems
• Coordinate project setup and management of documents with outside vendors
• Assist attorneys in courtroom presentation tools setup and operation
• Maintain and manage chain of custody documentation for evidence related to litigation cases