Staffing Assistant
SSM Health
Recruiting Coordinator – GovCon
Essnova Solutions, Inc.
full-time
Posted on:
Location Type: Remote
Location: Remote • Alabama • 🇺🇸 United States
Visit company websiteJob Level
JuniorMid-Level
About the role
- Assist in the scheduling of candidate interviews across multiple time zones and stakeholders (hiring managers, project managers, executives, and federal clients).
- Coordinate end-to-end interview logistics, including candidate communications, video conferencing, interview panels, and follow-up correspondence.
- Assist in maintaining recruiting trackers, SharePoint files, and applicant status logs with high accuracy and timeliness.
- Ensure consistency in candidate documentation, compliance checklists, and reference tracking.
- Communicate professionally and promptly with candidates throughout the hiring process.
- Maintain meticulous records and track progress of candidates in the pre hire process to ensure all candidates have completed required tasks.
- Assist in posting job openings on internal and external job boards as needed.
- Collaborate with recruiters and hiring managers to ensure a seamless hiring process.
- Track and report on recruiting metrics and KPIs.
- Track scheduling activity and adhering to scheduling targets.
- Schedule debrief sessions for Hiring Managers and recruiters.
- Initiating candidate assessments, sending candidate reminder notifications, and recording testing results within the applicant tracking system.
- Posting job requisitions, at the direction of the recruiting team.
- Assisting recruiting team in capturing accurate recruiting data and sharing with business partners and recruiting team members.
- Other recruiting administrative projects or tasks as assigned.
Requirements
- Bachelor’s degree in Business, HR, Communications, or related field; or equivalent combination of education and relevant experience.
- 2+ years of experience in recruitment coordination, HR support, or project administration within a fast-paced environment.
- Strong organizational skills with proven ability to manage multiple priorities under tight deadlines.
- Excellent written and verbal communication skills, with a professional and candidate-centric demeanor.
- Proficiency in MS Office (Excel, Word, Outlook, Teams) and comfort working with ATS/CRM platforms. (preferably Workable)
- Familiarity with federal contracting environment, including security clearance requirements and compliance standards.
- Experience supporting recruiting in a GovCon or highly regulated industry.
- Working knowledge of OFCCP, EEOC, and FAR/DFARS compliance standards.
- Exposure to high-volume recruiting environments with federal contract roles.
- Familiarity with SharePoint, ClickUp, Workable, RecruitCRM, or similar platforms.
Benefits
- Be part of a rapidly scaling GovCon firm recognized nationally for growth and performance.
- Gain hands on exposure to full cycle recruiting, compliance, and federal contracting processes.
- Work alongside experienced recruiters, project managers, and executives shaping federal workforce solutions.
- Competitive salary, benefits, and growth opportunities within a dynamic and mission-driven team.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
recruitment coordinationproject administrationrecruiting metricscompliance checklistscandidate assessmentsdata trackingjob requisitionsschedulinginterview logisticscandidate communications
Soft skills
organizational skillscommunication skillsprofessional demeanorability to manage multiple prioritiesattention to detailtimelinesscollaborationcandidate-centric approachproblem-solvingadaptability
