Duke Careers

Manager

• Manage a mid-sized unit within Duke School of Medicine Shared Research Administration Resource (RASR) Group overseeing a complex portfolio of grants and contracts.
• Coordinate and/or perform pre-award and/or post-award activities, ensuring compliance with agency and university guidelines and deadlines.
• Use discretion and independent judgment to make decisions impacting compliance and successful completion of grant and contract objectives.
• Serve as point person for team members on grants and contracts issues and guide PIs on IRB, IACUC, COI, IBC, export controls and other research regulations.
• Develop budgets, budget justifications, manage sub-awards/subcontracts and perform budget reconciliation and projections.
• Manage project lifecycle including budget monitoring, reporting, sub-recipient monitoring, cost transfers, closeout, and maintaining financial records.
• Supervise grants and contracts staff, recommend personnel actions, and ensure adequate staffing and resources.
• Implement internal controls, asset management, and ensure compliance with federal and university requirements for funded projects.

Grants and Contracts Manager

Clinical Research

• Work Arrangement – Remote; Candidates must reside in one of the approved states for remote work, which can be viewed here: https://remotework.duke.edu/policy/outside-nc/
• This position will be located within the School of Medicine Shared Research Administration Resource Group and will play an active role in working with specifically identified departments to manage their portfolio of grants and contracts.
• Pre-award activities include support for clinical research, including trials, for PI initiated and Sponsor initiated studies, for multiple clinical research programs.
• Ensure all applications and contracts meet sponsor/agency and university guidelines adhering to the necessary internal and external deadlines.
• Post-award activities include detailed reconciliation of assigned project budgets, preparing complex budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements.
• You will effectively manage assigned projects and financial project portfolios using independent judgment and discretion to make decisions that impact the compliance and successful completion of the clinical research studies.
• Build and maintain close collaborative working relationships with the Principal Investigators (Pls), key study personnel and colleagues throughout Duke to effectively manage the financial activities of research studies.
• Manage the patient reimbursement process in a timely manner and ensure that the Clinical Research Unit (CRU) Management Fee is transferred from study revenue to the applicable research infrastructure codes.
• Close-out studies in a timely manner in compliance with School of Medicine (SOM) policy and the requirements of the funding agency, as applicable.
• Produce reports and fiscal forecasts for the study team regularly during the study with enough detail for study teams to make informed decisions about their research portfolio, Hub accounts and funds available to support effort and other expenses.

Grants and Contracts Administrator – Clinical Research Administration, Finance

• Responsible for all aspects of managing and documenting Investigational Product (IP); including arrival, storage, tracking, and provision to research participants.
• Serves as the primary liaison with sponsors, Investigational Drug Service (IDS), and other parties as necessary.
• Follows protocol schema for randomization and blinding and unbinding.
• Prepares for and provides support for study monitoring and audit visits, including support for the reviewer.
• Addresses and corrects findings.
• Conducts activities for study visits in compliance with the protocol.
• Conducts and documents consent for participants for all types of studies, including those that are complex in nature and require any orders in Maestro Care.
• Ensures accuracy and completeness of data for all studies, including those that are complex in nature.
• Recognizes data quality trends and escalates as appropriate.
• May develop tools for, and train others in, data quality assurance procedures.
• Collects appropriate information to determine whether the study teams participation in a specific trial is feasible.
• May make feasibility recommendations.

Clinical Research Coordinator

Full-stack Engineer

• Analyze university administrative operations to identify opportunities for AI-enhanced or automated solutions
• Collaborate with stakeholders to develop and maintain AI tools (e.g., LLMs, chatbots, knowledge retrieval systems)
• Build and deploy AI-enabled applications such as virtual assistants, academic planning tools, or research support utilities
• Prototype and implement solutions using industry-standard frameworks and Duke-built systems
• Ensure AI tools meet Duke’s standards for security, compliance, privacy, and usability
• Contribute to code repositories, documentation, and knowledge-sharing across teams
• Address ethical, legal, and social implications of AI in collaboration with initiatives like Society-Centered AI

AI Software Developer

Risk

• Investigate and analyze potential and actual professional liability and general liability exposures in the Health System; evaluate the extent and elements of exposure and recommend appropriate actions for risk mitigation.
• Investigate, evaluate and document pre-litigation occurrences and claims.
• Recommend resolution, and complete negotiation of resolution within authority granted by Director.
• Complete notifications and financial recommendations needed for compliance with tracking and insurer requirements, including insurance carrier notifications, reserve recommendations, and any federal, state, or entity reporting requirements (including SMDA, DataBank, etc.) as necessary.
• Review, code and investigate occurrence reports; recommend corrective actions based on individual reports or trends.
• Provide quality assurance and peer review referrals as appropriate.
• Provide in-service education on risk management topics, both standard basic education and complex focused topics as needed and/or requested.
• Provide on-call assistance for emergent/urgent risk management issues to all DUHS staff as needed.
• On-call duties are assigned on a rotation basis when possible.
• Prepare reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions.
• Represent the Department of Clinical Risk Management on various DUHS and entity committees as required.
• Perform other related duties incidental to the work described herein.

Risk Manager

Medical Director

• Provide planning and clinical support for sites including, developing and executing quality and operational action plans
• Develop and execute targeted site assessments to identify strengths and opportunities for improvement
• Assist teams with real-time data collection and analysis to inform performance improvement and improve patient outcomes
• Assist clinical and operational leadership in the development of efficient and effective patient flow processes for new and existing clinical programs, including emergency transfers
• Serve as the point of contact for up-to-date cardiovascular clinical standards, guidelines, evidence-based practice, and interpreting and summarizing publications (in collaboration with DHN team and Duke Heart Center experts as appropriate) for communication to appropriate site-based personnel
• Manage and guide the facility design process, to assure efficient and effective clinical operations and optimum patient outcomes
• Demonstrate the ability to understand the financial impact to the affiliate organization when developing or evaluating clinical programs
• Provide consultative support and guidance in the development and implementation of site quality oversight and reporting structure, assuring execution of plan and monitoring of results
• Lead programmatic quality review processes, to include but are not limited to: Morbidity and Mortality Conferences Case reviews, with dissemination of reports
• Partner and support cardiovascular registry participation, with an emphasis on vendor coordination, data integrity, and submission accuracy
• Develop community and staff education programs; responsibilities include but are not limited to: Conducting an initial and ongoing assessment of staff education and training at assigned affiliate(s) Complete competency assessments of affiliate staff as needed
• Develop and deliver relevant educational content, utilizing Duke Heart Center experts for guidance as needed
• Establish Continuing Medical and Staff education plan
• Support CME/CE and site community educational events
• Assist in the development and provision of affiliate educational events
• Participate in site strategic planning and cardiovascular service line and program performance reviews to share observations, discuss opportunities for new or enhanced clinical services
• Perform other duties or tasks incidental to the work described herein as required and requested to meet the objectives of the DHN.

Associate Clinical Director

Compliance

• Collaborate with Procurement, IT Security and business with the review and negotiation of business associate agreements and privacy language as needed, particularly for HIPAA and privacy issues
• Complete audits, risk assessment activities, analysis, and corrective actions
• Continuously learn about new regulatory requirements and industry trends and incorporate them within the privacy program
• Manages and oversees privacy-related investigations and complaints, and the resolutions in collaboration with other compliance leaders, team members, and counsel, as appropriate
• Prepares and reviews privacy-related tracking reports, incidents, and data analytics to identify opportunities for educational opportunities and policies, procedures and process improvement
• Oversee the breach notification process, including any follow-up with affected individuals (e.g., call teams in response to reported breach) and external agencies’ investigations, including drafting responses and remediation and implementing corrective action
• Maintains knowledge of rules and regulations (HIPAA, HITECH, state privacy laws and Identity Theft laws) that impact specific ministries and the organization and acts as a subject matter expert to support and provide guidance to workforce members

Compliance Director

Recruitment

• Occ Summary To manage the recruitment activities of Duke’s community based practices and faculty practices as requested. Will successfully expand, strengthen and grow Duke owned or managed practices and enhance references to Duke hospitals and strengthen alliances in the referral area.
• Hours: Hybrid (Monday–Friday, 8 AM–5 PM) Remote work available for approval after 90-day orientation period
• Meet with Duke Faculty and Administrators regarding recruitment services and determining scope of services and prerequisites.
• Secure Health Systems support for recruitment initiatives. Secure contracts with recruitment firms.
• Prepare budget and monitor monthly activity; identify corrective measures as needed.
• Coordinate creation of Community Private Diagnostic Center (CPDP) contract and faculty letter for all CPDC physicians.
• Monitor routing and distribution of signed CPDC, Duke Raleigh Hospital (DR) and Durham Regional Hospital (DRH) hospitalist agreements and amendments.
• Serve as liaison to trainees for job placement questions and concerns.
• Give yearly presentations on job search related topics.
• Serve as source of recruitment information for Network Services (i.e. changes and trends in industry , salary data, recruitment activity)
• Provide resources and foster professional development and growth with departmental staff.

Physician Recruiter

Counselor

• Case Manager/liaison between the patient’s payer source and all DHCH programs—Home Health, Hospice and Infusion; obtain the initial authorization for services being rendered by the DHCH programs. If re-authorization is required, in order for services to be continued, the Financial Care Counselor is involved in obtaining the additional authorization as well. This position plays a critical role in helping to ensure that DHCH programs will receive payment for the services they are performing when claims are filed to the payer source. This position must be able to work independently.

• POSITION RELATIONS: Responsible to: Manager, Referral Center

• POSITION RESPONSIBILITIES: Ensures confidentiality of patient information through HIPAA Compliance. Obtains authorizations based on insurance plan contracts and guidelines. Documents in billing systems according to policy and procedure. Communicates with payer sources and DHCH programs regarding clinical information requested, in order to obtain all authorizations. Resolves issues related to obtaining authorizations from payer sources, so services can be rendered. Notifies manager of any authorization concerns. Communicates to manager any IT issues. Runs the authorization expiration report in billing systems, and notifies the programs they need to determine if additional authorization is going to be needed. Performs special projects as assigned and other duties as requested.