Duke Careers

Administrative Assistant

• Provide administrative, financial, and operational coordination for the Information Initiative.
• Support budget development, financial monitoring, and preparation of financial and operational reports.
• Manage key administrative processes including purchasing, travel, reimbursements, contracts, and corporate card usage.
• Serve as a central liaison with University finance, human resources, and administrative partners, supporting budgeting, personnel actions, and policy interpretation.
• Assist with interdisciplinary grant proposals, including data collection, budget projections, and compliance review.
• Support core programs such as PopUp Institutes, educational programming, research clusters, visiting scholars, and advisory committees.
• Coordinate conferences, workshops, meetings, and special events in collaboration with academic and development partners.
• Supervise 2–3 designated staff, reviewing work, providing feedback, and supporting professional development.
• Manage personnel actions, appointment letters, and payroll coordination in partnership with Human Resources.
• Oversee facilities and office operations, including space assignments, access, room scheduling, inventory, and equipment maintenance.

Administrative Coordinator

Business Analyst

• Review financial transactions for compliance and stewardship
• Execute monthly financial activities including overdraft monitoring and reconciliation review
• Complete annual effort certification
• Ensure accurate WebCentral space coding
• Collaborate with CGMT on effort changes and project closeouts
• Manage BFR structure, workflow, permissions, and fund codes
• Review Provost, school, and endowment commitments
• Prepare monthly actuals
• Build 1-year and 5-year projections
• Produce quarterly problematic transaction reports
• Develop funding projections with CGMT
• Prepare payroll and vacation liability reports
• Develop and communicate stewardship policies
• Partner with leadership to develop and submit the annual budget
• Train and mentor unit staff
• Participate in special projects

Financial Management Analyst II

• Serve as the procurement expert for assigned units, advising on transaction appropriateness and recommending the optimal procurement mechanisms.
• Initiate or delegate purchase orders, Buy@Duke carts, journal vouchers, and accounts payable check requests in alignment with University policies.
• Request new financial codes and close dormant codes.
• Process and monitor incoming gifts and bursar deposits.
• Respond to balance inquiries and maintain accurate, timely financial documentation.
• Administer research subject payments—including cash, checks, and ClinCard—and act as fiduciary for cash funds.
• Support senior analysts with annual budget preparation and variance reporting.
• Train faculty and staff on Duke’s financial systems and processes, including ETRs, APs, IRI, Buy@Duke, SAP R/3, and corporate card procedures.
• Monitor and resolve stuck workflow items.
• Oversee the corporate card program, liaising with card services, following up on overdue transactions, and processing new card requests or limit adjustments.
• Disburse and track internal seed and catalyst program funding.
• Complete month-end close procedures such as reconciliations using the FAM tool, overdraft review, and CAS compliance.
• Provide reporting to senior analysts on delinquent items, write-offs, and interest charges.
• Review and distribute problem invoice reports.
• Serve as reconciliation tool expert and complete periodic financial lookbacks.
• Prepare analytical and narrative reports for assigned endowments.
• Collaborate with Principal Investigators and CGMT to process and close research expenditures.
• Manage high volumes of independent contractor agreements and Outside Services Agreements (OSAs).
• Provide backup support to team members, including I-9 verification for student hires.
• Perform other duties as assigned to support seamless financial operations.

Financial Management Analyst I

Marketing

• Support the day-to-day execution of marketing and communications activities for Duke Arts Presents
• Develop and publish content for Duke Arts Presents social media channels
• Maintain accurate event listings and related content across platforms
• Assist with the production and execution of marketing deliverables
• Write and edit short- and medium-form copy for various platforms
• Collect and report marketing data including analytics and metrics
• Provide day-of-event marketing support
• Respond to general marketing inquiries

Marketing Specialist

Events

• provides leadership for student programming and campus-wide major events
• advises Duke University Union (DUU) on strategic planning, self-governance, leadership development, programming, financial management, risk mitigation, and contract execution
• coordinates large-scale university programs and collaborative events
• oversees programming budgets and endowment accounts
• supervises student staff and graduate assistants
• supports initiatives that promote belonging, engagement, and student well-being

Assistant Director, Major Events and Programs

Director

• Provide comprehensive administrative oversight across clinical, financial, HR, educational, and research-support functions
• Ensure smooth daily operations across multidisciplinary Spine, Physiatry, and Chiropractic divisions
• Collaborate to optimize workflows and enhance efficiency at all care sites
• Work with Duke Health Access Services to improve patient access
• Partner with Marketing & Communications to support growth initiatives
• Prepare and analyze operational and financial reports
• Lead financial oversight of fellowship programs
• Lead the recruitment, hiring, and onboarding process for new faculty
• Assess workforce needs and develop recruitment strategies
• Partner on annual faculty reviews, goal-setting, and strategic alignment
• Develop and manage divisional budgets
• Provide financial insights for leadership decision-making

Administrative Director – Spine, Physiatry & Chiropractic Programs

Insurance

• perform customer service and communication regarding the Student Health Insurance
• assist in administering the Duke Student Health Insurance and Dental Plans
• coordinate and schedule specialty appointments
• register patients for services in the Student Health Clinic
• assist students with insurance claim rejections and denials

Insurance Specialist

Manager

• Participate in screening, interviewing, and hiring CRPs in collaboration with faculty and the RPM
• Support onboarding, training, and advancement of CRPs in partnership with DOCR and SOM resources
• Manage staff study assignments and effort distribution based on volume and competency
• Conduct performance evaluations and improvement plans as needed
• Oversee CRU study operations including initiation, recruitment, enrollment monitoring, and close-out
• Provide study metrics and operational updates to the RPM
• Partner with the RPM to enhance CRU processes, policies, and efficiency
• Supervise study conduct, ensuring compliance with GCP, institutional standards, and regulatory requirements
• Oversee screening, recruitment, retention, study visits, documentation, monitoring, and audit readiness
• Support development of corrective action plans following internal or external audits
• Guide teams in developing recruitment strategies and addressing enrollment barriers
• Lead multidisciplinary research meetings and ensure follow-up on action items
• Ensure proper submission and documentation for IRB activities, consent processes, safety reporting, and AE documentation
• Provide expertise on ethical study conduct and regulatory expectations
• Oversee data workflows, quality assurance, data security, and compliance with institutional data policies
• Perform data audits and implement corrective actions when needed
• Assist with documentation of scientific review processes
• Support budgeting and negotiation efforts with study sponsors
• Collaborate with CRU Financial Practice Manager and RPM on study feasibility and selection
• Promote participation in DOCR career development programs
• Keep teams updated on new regulations and institutional policies
• Represent the CRU and Duke in internal or external working groups

Assist Research Practice Manager

Translator

• Perform a variety of interpretation, translation and Medical escort services to assist non-English speaking patients
• Participate as a neutral party in the role as conduit of information
• Ensure that information pertaining to the patient's outpatient services is accurately communicated
• Provide interpreter services, and convey the exact message
• Maintain accurate daily records on all requests for service

Medical Interpreter – Spanish

• Responsible for providing daily oversight of the operations for assigned Sterile Processing units
• Supervises Sterile Processing staff ensuring maximum productivity and effectiveness
• Implements, monitors, and improves the department workflow to optimize safe patient outcomes
• Ensures staff is oriented, trained, and appropriately credentialed to meet competencies established within the department and hospital mandatory requirements

Sterile Processing Manager

• Managing an assigned caseload to ensure timely assessment, planning, implementation, and evaluation of discharge plans and care transitions
• Collaborating closely with interdisciplinary teams, patients, families, and community partners to coordinate safe, efficient care transitions

Case Manager – General Surgery

Analyst

• Support the Offensive Coordinator, Offensive Assistant, and Offensive Coaching Staff
• Assist with practice planning and organization
• Conduct film breakdown and data entry for practices and games
• Produce detailed reports analyzing offensive schemes and tendencies
• Assist with identifying prospective student-athletes and coordinating on-campus recruiting visits

Senior Football Analyst, Offense

• Serve as the strategic and operational lead for the Trinity College of Arts & Sciences digital communications ecosystem.
• Determine and implement an integrated digital communications strategy that advances Trinity’s academic mission.
• Oversee the collection, analysis and application of digital performance data across web, social and email channels.
• Supervise the Digital Communications Strategist, Social Media Specialist, and student team members.
• Work collaboratively across Trinity’s nearly 40 academic departments and administrative units to align digital platforms.

Director of Digital Strategy

Social Media Manager

• develops and leads a comprehensive social media strategy aligned with Trinity’s academic mission, institutional priorities and brand voice.
• Plans, creates, publishes and optimizes content for Trinity’s social media channels, including LinkedIn and Instagram.
• Engages with audiences, monitors conversations about Trinity and its community, and identifies potential reputational risks.
• Captures, edits, and produces photo and video content optimized for social media platforms.
• Designs branded style templates for Instagram stories and other platforms.
• Produces compelling graphics and promotional materials to support strategically aligned events, academic initiatives, and research activities within Trinity College.
• Collaborates with colleagues to adapt and optimize content from other platforms for use on social media and to identify new opportunities for social-first storytelling.
• Guides and supports student workers in social media content creation, including ideation, asset development and publishing, providing editorial oversight and quality control.
• Leads the collection, analysis, and interpretation of social media analytics, reporting on channel performance and noteworthy trends.
• Monitors platform trends, audience behavior, best practices, and changes to algorithms and terms of use to identify opportunities for engagement and growth.
• Develops and maintains documentation of social media best practices, brand and style guidelines, and content standards to help ensure consistency across Trinity College.
• Ensures adherence to Trinity and Duke brand standards in tone, aesthetics and accessibility.
• Represents Trinity Communications at the university-wide Social Media Working Group and other relevant professional bodies, as directed.
• Maintains and regularly updates an inventory of all social media channels across Trinity departments and programs, updating records annually and/or when a new channel comes to the attention of Trinity Communications.
• Provides strategic social media support to Trinity departments and units as they seek to promote upcoming departmental and cross-departmental events through social media and other digital communications platforms.

Social Media Specialist

Compliance

• Implement and maintain compliance programs in accordance with the Office of Inspector General's work plan to reduce institutional and individual provider legal and financial risk through education and internal audits.
• Educate providers regarding compliance with government regulations with special attention to Center for Medicare and Medicaid guidelines as they pertain to academic medical centers, HIPAA, and fraud and abuse with periodic updates.
• Assist in performing an analysis of current situations and recommend priorities and goals for future clinic needs.
• Identify coding and billing risk areas, conduct focused reviews, and implement corrective action as needed.
• Conduct routine internal audits of provider documentation on a timely basis.
• Collaborate with physicians and internal staff in the development of improved capabilities in the areas of documentation, coding, and compliance.
• Review internal controls, policies, and procedures to ensure compliance with appropriate university, state, and federal guidelines and policies, sound business and finance practices, and overall clinical goals and objectives.
• Respond promptly to external and internal concerns; implementing corrective actions as appropriate.
• Communicate with Medicare/Medicaid carriers and third-party payers regarding policies and procedures.
• Promote compliance initiatives with clinical faculty and administration.
• Perform other related duties incidental to the work described herein.