People Coordinator
Vita Coco
Workplace Experience Manager
Distyl AI
full-time
Posted on:
Origin: • 🇺🇸 United States • California
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Oversee day-to-day operations of the San Francisco office (facilities, supplies, space planning, seating charts, equipment)
- Manage relationships with building management and external vendors (cleaning, security, catering)
- Be on-site five days per week and oversee/collaborate with the Office Coordinator to ensure NY office operates smoothly
- Ensure workplace safety, compliance, and emergency preparedness
- Create a welcoming and productive environment for employees, visitors, and partners; manage front-of-house operations, reception, guest check-ins, and visitor flow
- Plan and execute team events, celebrations, swag, and engagement programs that foster connection across NY and SF offices
- Organize culture-building initiatives and support internal communications and feedback loops
- Oversee employee services programs (perks, food, wellness initiatives) and assist with planning logistics for team offsites and cross-functional projects
- Deliver smooth onboarding for new hires across NY and SF, including Day 1 logistics, scheduling, account setup, and monthly onboarding cohorts
- Own office budget for supplies, food, events, and vendor contracts; negotiate with vendors for cost savings and quality
Requirements
- 4–6+ years in office management, workplace experience, or administrative support — ideally in a startup or fast-paced environment
- Event planning experience a plus
- Proven ability to run operations smoothly while building engaging culture programs
- Strong organizational and time-management skills; able to manage competing priorities and sensitive/confidential information
- Exceptional attention to detail with a track record of precision in tasks and processes
- Excellent verbal and written communication skills, with the ability to collaborate effectively across teams
- A proactive and resourceful mindset, with a knack for identifying and resolving operational challenges efficiently
- Experience in high-growth or tech/start-up environment preferred
- On-site five days per week in San Francisco (must be able to work out of SF office 5 days/week)
- Application form asks about U.S. work authorization and immigration sponsorship (may require authorization)
