HR Generalist
FileWave
People and Culture Administrator
Culture Kings
full-time
Posted on:
Origin: • 🇦🇺 Australia
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Manage the HR inbox, ensuring timely and professional responses, and escalate queries to appropriate personnel as required.
- Oversee HR administration including maintenance of employee records, databases, and ensuring records in Rippling remain up to date. Prepare and process HR documentation such as employment agreements, variations, and letters.
- Conduct work authorisation/VEVO checks for new starters as required within system
- Coordinate onboarding and offboarding processes, including IT and system access, induction scheduling, and accurate communication with payroll.
- Support P&C Managers with bulk recruitment drives as required including shortlisting candidates, coordinating group interviews and declines
- Support P&C Managers with the tracking and completion of learning and development and training modules and safety/compliance training
- Coordinate HQ office operations, including repairs, scheduled maintenance, and supplier management to ensure a safe and well-maintained workspace.
- Conduct weekly suppliers/grocery orders for HQ and ensure office remains well stocked
- Manage purchase orders across departments, ensuring appropriate approvals, tracking, and ensuring appropriate invoice documentation.
- Assist with planning and delivering HQ and company-wide events (e.g. celebrations, culture & engagement initiatives, leadership/team meetings, training days).
- Organise travel arrangements for employees, including accommodation, flights, and itineraries via Pulse travel as required. Be a key point for Pulse Travel team with troubleshooting and support.
- Partner with People & Culture Managers to deliver employee engagement activities and events, sourcing cost-effective vendors and services.
- Support HR projects with HR Director/P&C Managers including performance reviews, surveys, and system implementations, ensuring deadlines and quality standards are met.
- Provide proactive assistance on ad hoc HR and office coordination projects as required
- Offer proactive support and assistance for ad hoc HR projects, demonstrating flexibility and readiness to contribute to various initiatives outside regular responsibilities, ensuring timely and efficient project completion
Requirements
- Prior experience within the Human Resources, office administration/Coordination, customer experience or leadership position highly desirable
- Excellent verbal and written communication skills with the ability to effectively interact with employees, managers and external stakeholders
- Strong organizational skills and attention to detail
- Strong understanding of confidentiality and ability to adhere to privacy legislation and protect sensitive employee information
- Strong customer service and drive to build positive relationships with all stakeholders
- Strong level of computer and systems literacy including Microsoft Office Suite, HRIS and data management/reporting
