ThetaRay

HR Operations Manager

ThetaRay

full-time

Posted on:

Origin:  • 🇺🇸 United States • New York

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Salary

💰 $80,000 - $90,000 per year

Job Level

Mid-LevelSenior

About the role

  • Serve as the first point of contact for HR-related questions from US-based employees.
  • Support employee lifecycle processes: onboarding, offboarding, and maintaining employee records.
  • Partner with HRBP to ensure compliance with US labor laws and company policies.
  • Assist with recruitment coordination, including scheduling interviews and liaising with candidates.
  • Help manage PTO tracking, benefits inquiries, policies and employee engagement initiatives.
  • Champion company culture by driving alignment, employee satisfaction, and engagement.
  • Lead activities that strengthen workplace spirit, including team-building, recognition, and local employee events.
  • Act as a trusted advisor to employees, ensuring open communication and a positive employee experience.
  • Oversee day-to-day office and facilities operations, including administrative support, supplies, vendors, and general maintenance.
  • Manage calendars and scheduling for C-level executives.
  • Coordinate domestic and international travel (flights, hotels, transportation, etc.).
  • Handle purchasing: open requisitions, communicate with suppliers, issue and send purchase orders, and follow up.
  • Collect supplier invoices, verify accuracy and approvals, and coordinate with the HQ finance team to ensure timely payments.
  • Maintain confidentiality around projects, correspondence, and sensitive company information.

Requirements

  • Minimum 3 years of experience in an HR role.
  • Availability to work on-site from the company office in New York 3 days a week (Mondays, Tuesdays, and Thursdays).
  • Prior experience as HR generalist/ operations manager, preferably in multi-national and fast-paced environments.
  • Experience in recruitment processes - advantage.
  • Strong interpersonal skills with the ability to influence culture and foster team alignment.
  • Ability to handle multiple support-related tasks with a customer-service mindset.
  • Strong organizational skills, discretion, and attention to detail.
  • Excellent verbal and written English communication skills; second language a plus.
  • High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), AI productivity tools, and other advanced web-based platforms.
  • Proactiveness and willingness to learn and take on new responsibilities.