Cube Care Company

Maintenance Coordinator

• Coordinate daily communication between field crews and remote project managers
• Coordinate schedules and communication between hospitals, warehouse, laundry and other department
• Create and manage scheduled for field employees and adjust staffing as project needs change
• Monitor employee attendance, productivity and work performance
• Hold team members accountable for deadlines, workmanship, and company standards
• Address poor-quality work promptly and professionally, documenting issues as needed
• Track project progress and provide accurate status updates to management
• Prepare and process invoices and other project-related documentation
• Ensure field operations remain organized, efficient and aligned with project timelines

Field Maintenance Coordinator

Lead Generation

• Identify and build lists of verified hospital contacts based on our target audience (specific roles, titles, and regions).
• Conduct manual research to validate contact information and relevance.
• Develop tailored outreach messaging based on pain points and campaign objectives.
• Execute email campaigns using platforms like SendGrid (aligned with Odoo).
• Monitor, manage, and respond to lead replies to nurture them through the pipeline.
• Maintain a consistent tone and messaging aligned with the company's brand.
• Track campaign performance and report on lead quality, objections, and interest.
• Collaborate with sales and marketing to refine messaging and target segments.
• Ensure compliance with email marketing best practices to avoid blacklisting, especially with healthcare servers.

Lead Generation Specialist

Executive Assistant

• Manage and maintain the CEO and/or Business Director's daily calendar, including scheduling meetings, appointments, and reminders across multiple time zones.
• Coordinate internal and external communications on behalf of the CEO and/or Business Director with professionalism and confidentiality.
• Follow up and monitor with team members, vendors, clients, and partners on behalf of CEO and/or Business Director
• Screen emails, prioritize urgent matters and draft responses when appropriate
• Organize virtual meetings, prepare agendas, take minutes of meeting, and ensure follow-up on action items.
• Prepare reports, presentations, spreadsheets , and business documents for executive review.
• Maintain accurate and organized digital filing systems and confidential company records.
• Conduct online research and compile information for business decisions, partnerships, and strategic initiatives.
• Help streamline administrative systems and recommend process improvements for operational efficiency.
• Track executive priorities and proactively anticipate scheduling conflicts or business needs.
• Manage personal executive tasks and ad hoc assignments with discretion and reliability.
• Serve as a dependable point of contact between the CEO and/or Business Director and internal/external stakeholders.
• Assist with project coordination and ensure deadlines and deliverables are met across departments.
• Provide ongoing support for operations, field staff, and internal departments by managing documentation, schedules, and workflows
• Coordinate with team members and vendors to ensure smooth logistics, system processes, and equipment support
• Monitor business platforms and internal tools for system statuses, updates, and user support
• Facilitate issue tracking and resolution by collaborating with field personnel and reporting tools
• Assist in weekly and monthly reporting, data entry, and performance logs
• Support leadership with executive-level assistance, scheduling, follow-ups, and general support
• Ensure all communications and tasks are handled with high level of professionalism, urgency, and confidentiality.
• Maintain responsiveness during agreed working hours and provide consistent executive support in a remote environment.

Virtual Executive Assistant

Manager

• Oversee daily operations of residential and/or commercial properties.
• Handle tenant communications, concerns, and lease agreements in a timely manner.
• Coordinate with vendors, contractors, and maintenance teams for repairs and services.
• Monitor rent collection, billing, property expenses and reports, and assist in budgeting.
• Assist with lease preparations and move-ins / move-outs.
• Maintain property management software, documents, and tenant databases.
• Prepare reports on occupancy, maintenance, expenses, and property performance.
• Ensure regulatory and legal compliance across all properties.

Property Manager

Human Resources

• Manage end-to-end recruitment processes including job postings, screening, interviewing, and onboarding
• Oversee employee lifecycle activities such as performance management, promotions, transfers, and offboarding
• Act as a trusted partner to managers and employees, providing guidance on HR matters
• Lead HR initiatives to improve employee engagement, retention, and workplace culture
• Support the development and implementation of HR programs, SOPs, and process improvements

HR Generalist

Supply Chain

• Manage and oversee the procurement process, including sourcing, vendor evaluation, and contract negotiation
• Develop and maintain strong vendor/supplier relationships to ensure timely delivery and cost-effectiveness
• Monitor and maintain optimal inventory levels to meet production schedules without overstocking
• Conduct regular inventory audits, reconcile discrepancies, and implement effective inventory control measures
• Coordinate with production, operations, and other departments to forecast material requirements
• Prepare and process purchase orders, invoices, and procurement documentation
• Track and analyze inventory KPIs (turnover, shrinkage, lead times) and provide regular reports to management
• Continuously identify opportunities to improve procurement and inventory processes
• Ensure compliance with company policies and industry regulations.

Supply Chain and International Procurement Specialist

Frontend Engineer

• Design, develop, and maintain our company website and internal web applications
• Optimize landing pages for marketing and lead conversion campaigns
• Implement modern UX/UI design principles to enhance visual presentation and user experience
• Use Google ecosystem tools like google tag manager to implement proper tracking
• Leverage AI tools as an assistant to coding/programming
• Regularly audit and improve website speed, SEO, and mobile responsiveness
• Collaborate with marketing and sales teams to integrate digital assets and content for campaigns
• Maintain website security, perform regular updates, and manage hosting or server environments

Web Developer

Social Media Manager

• Design, update, and maintain the company website and landing pages.
• Create web graphics, banners, and digital marketing assets.
• Manage website content, ensuring branding and messaging consistency.
• Optimize website performance, responsiveness, and user experience.
• Support social media and marketing teams with visual and technical web requirements.
• Monitor website analytics and recommend improvements.
• Maintain website security, integrations, and user access permissions.
• Handle our company's social media accounts (X, Tiktok, Pinterest, YouTube, IG, LinkedIn).
• Plan, create, and execute email campaigns, including newsletters, promotions, and automated workflows.
• Segment audiences for personalized and behavior-based campaigns.
• Manage and maintain email databases to ensure accuracy, list health, and deliverability.
• Conduct A/B testing on subject lines, content, and CTAs to improve performance.
• Monitor and report on key email metrics (open rates, CTR, conversions, unsubscribe rates).
• Ensure compliance with email regulations (GDPR, CAN-SPAM, etc.).
• Work with sales and marketing teams to align strategies with business goals.
• Collaborate with designers and copywriters to produce compelling, on-brand email content.
• Provide insights and recommendations based on campaign performance data.
• Continuously refine segmentation, personalization, and automation strategies.
• Stay updated on email marketing best practices, industry trends, and emerging tools.
• Explore integrations with CRM, website, and paid marketing channels to enhance results.

Email & Social Media Marketing Specialist

• Manage end-to-end recruitment processes including job postings, screening, interviewing, and onboarding.
• Oversee employee lifecycle activities such as performance management, promotions, transfers, and offboarding.
• Administer HR policies, benefits, and compliance programs, ensuring alignment with local labor laws and company standards.
• Act as a trusted partner to managers and employees, providing guidance on HR matters, employee relations, and conflict resolution.
• Lead HR initiatives to improve employee engagement, retention, and workplace culture.
• Maintain accurate HR records, reports, and analytics for management decision-making.
• Support the development and implementation of HR programs, SOPs, and process improvements.
• Assist in learning and development initiatives, performance appraisals, and succession planning.

Human Resource Generalist

• Manage and oversee the procurement process, including sourcing, vendor evaluation, and contract negotiation.
• Develop and maintain strong vendor/supplier relationships to ensure timely delivery and cost-effectiveness.
• Monitor and maintain optimal inventory levels to meet production schedules without overstocking.
• Conduct regular inventory audits, reconcile discrepancies, and implement effective inventory control measures.
• Coordinate with production, operations, and other departments to forecast material requirements.
• Prepare and process purchase orders, invoices, and procurement documentation.
• Track and analyze inventory KPIs (turnover, shrinkage, lead times) and provide regular reports to management.
• Continuously identify opportunities to improve procurement and inventory processes.
• Ensure compliance with company policies and industry regulations.

Supply Chain & International Procurement Specialist

Learning and Development

• Design, implement, and maintain structured employee onboarding programs for new hires.
• Develop and deliver compliance training to meet company policies and legal requirements.
• Create engaging and scalable leadership and management development programs.
• Coordinate and document product and system training for different departments.
• Utilize LMS (Learning Management System) to assign, track, and report training progress and certifications.
• Collaborate with HR, team leads, and department heads to identify training needs and close performance gaps.
• Analyze training outcomes and make recommendations for improvements based on data and feedback.
• Ensure all training content is current, accessible, and aligned with company values and goals.

Learning & Development Specialist

• Design, develop, and maintain our company website and internal web applications
• Optimize landing pages for marketing and lead conversion campaigns
• Implement modern UX/UI design principles to enhance visual presentation and user experience
• Use Google ecosystem tools like google tag manager to implement proper tracking
• Leverage AI tools as an assistant to coding/programming
• Regularly audit and improve website speed, SEO, and mobile responsiveness
• Collaborate with marketing and sales teams to integrate digital assets and content for campaigns
• Maintain website security, perform regular updates, and manage hosting or server environments
• Work hand and hand with our Digital Marketing Specialist and Multi Media Specialist