CCM GROUP

Events

• Full management of the submission process: platform setup, definition of evaluation criteria with the scientific committee, and ongoing support for authors
• Organizing and assigning submissions to reviewers, actively monitoring deadlines and issuing structured follow-ups for outstanding items
• Consolidating review outcomes (accepted, rejected, highlighted) and sending the corresponding official communications
• Supporting the development of the scientific program for sessions dedicated to submissions: posters, oral presentations, and awards
• Reviewing and standardizing approved content prior to inclusion in the event schedule
• Monitoring process KPIs and producing status reports for leadership
• Liaising with logistics, technology, and production teams to ensure operational alignment during the event

Events Analyst

• Responsible for ensuring excellence in the logistical journey of event guests
• Managing everything from ticket issuance and accommodation arrangements to on-trip support
• Serves as the primary point of contact for speakers and VIP guests
• Ensures accuracy in service and efficiency in the management of logistical costs

Event Analyst – Guests

• Responsible for ensuring excellence in the logistical journey of event guests
• Manage everything from issuing tickets and arranging accommodations to providing support during travel
• Serve as the primary point of contact for speakers and VIP guests
• Ensure accuracy in service and efficiency in managing logistical costs
• Establish airfare caps and draft the initial contact letter
• Issue flights according to the dates provided by guests and their activities
• Enter flight details into IW
• Send voucher and e‑ticket to the guest
• Complete the rooming list according to dates and room categories
• Charge for extra nights or rate differences when necessary
• Issue travel insurance for international guests
• Make flight changes if requested by the guest or by the scientific committee
• Reconcile the rooming list with the hotel
• Coordinate transfers in and out together with the transfer department
• Verify final hotel billing/closeout
• Issue air tickets for the team