Cardiovascular Associates of America - CVAUSA

Human Resources

• Serve as the primary HR partner to assigned business leaders, physicians, and practice administrators
• Handle employee relations matters from initial intake through resolution
• Coach leaders through difficult conversations, performance concerns, conflict resolution, employee engagement, and policy interpretation
• Identify employee relations trends and recommend proactive solutions
• Partner with hiring managers to identify staffing needs and develop recruiting strategies
• Manage full-cycle recruitment including sourcing, screening, interviewing, offer coordination, and hiring
• Support organizational change initiatives through effective communication, coaching, and employee support

Human Resources Business Partner

Data Scientist

• Support enterprise cardiovascular quality initiatives, including: MIPS/MVPs, Clinically Integrated Network, and payer-specific performance reporting.
• Analyze provider-, practice-, and network-level quality performance data.
• Develop and maintain dashboards, scorecards, and routine performance reports.
• Identify trends, variation, and opportunities for quality improvement.
• Collaborate with physician leaders and quality staff to support quality improvement initiatives.
• Support Cardiovascular Associates of America’s clinical research portfolio, including: Registry-based and real-world evidence studies, Outcomes research and health services research, Investigator-initiated and industry-sponsored studies.
• Assist with cohort development, data extraction, and statistical analyses.
• Support study feasibility assessments and analytic plans under senior guidance.
• Contribute to abstracts, manuscripts, posters, and internal research reports.
• Support dissemination of research findings to inform clinical practice and strategy.

Clinical Data Scientist – Research and Quality

General

• Manage patient connection and help with troubleshooting transmissions
• Perform accurate evaluation, diagnostic and analysis of the device data
• Recognize and report abnormal pacemaker, defibrillator, ILR and CRT functions
• Discuss and suggest strategies for manage abnormal findings
• Ability to communicate diagnostic data in a timely and accurate manner
• Make a positive contribution to the patient and device clinic experience
• Maintain HIPPA compliance

Cardiac Device Specialist – CIED Monitoring

Administrative Assistant

• Provide administrative support to CVRS leadership
• Manage leadership calendars and scheduling requests
• Coordinate internal and external meetings
• Schedule recurring committee, leadership, and operational meetings
• Prepare meeting agendas and supporting materials
• Distribute meeting invitations and supporting documents
• Record meeting notes and maintain meeting records when requested
• Maintain leadership action item logs
• Track project deliverables and deadlines
• Follow up with team members regarding outstanding tasks
• Monitor completion of assigned action items
• Provide routine status updates to leadership
• Assist with preparation of project dashboards and reports
• Coordinate routing of contracts, agreements, SOPs, policies, and study documents for review and approval
• Track document approvals and signature status
• Maintain document version control
• Assist with collection and organization of leadership approvals
• Support electronic signature workflows
• Monitor and manage shared departmental email accounts
• Route communications to appropriate stakeholders
• Draft routine communications and meeting summaries
• Coordinate follow-up correspondence on behalf of leadership
• Maintain contact lists and distribution groups
• Coordinate leadership meetings, committee meetings, and strategic planning sessions
• Arrange meeting logistics, conference rooms, virtual meeting links, and materials
• Coordinate travel arrangements as needed
• Assist with planning and execution of: Investigator Meetings, Research Summits, Leadership Retreats, Site Manager Meetings, Training Programs, Sponsor Visits, Team Recognition Events
• Coordinate collection of organizational documentation
• Maintain organizational charts and contact directories
• Assist with distribution of network-wide announcements
• Support implementation of operational initiatives
• Prepare routine operational reports
• Compile leadership metrics and meeting materials
• Maintain tracking logs and project status reports
• Assist with creation of PowerPoint presentations and executive summaries
• Support preparation of Board, Executive Committee, and Leadership Team materials
• Track contract review and approval workflows
• Maintain vendor contact information
• Maintain confidentiality of sensitive organizational information
• Follow organizational policies and procedures
• Maintain accurate and organized records
• Participate in process improvement initiatives

Healthcare Administrative Assistant

Research Scientist

• Supporting core research and quality activities, including chart abstraction.
• Validation of clinical data from electronic health records (EHRs) and other medical records.
• Preparation of literature reviews.
• Development of research and quality improvement projects.
• Preparation of abstracts and manuscripts.

Research and Quality Assistant

Research Coordinator

• Oversee all aspects of clinical trials, including patient recruitment, screening, and enrollment
• Manage day-to-day site operations, ensuring all activities comply with regulatory requirements and study protocols
• Collect, verify, and manage clinical trial data, ensuring accuracy and completeness
• Serve as the primary point of contact for study sponsors, participants, and stakeholders
• Maintain up-to-date documentation in compliance with ethical and legal standards
• Identify opportunities for process improvement and implement solutions to enhance efficiency and trial performance

Lead Research Coordinator

• Provide administrative support to CVRS leadership.
• Manage leadership calendars and scheduling requests.
• Coordinate internal and external meetings.
• Schedule recurring committee, leadership, and operational meetings.
• Prepare meeting agendas and supporting materials.
• Distribute meeting invitations and supporting documents.
• Record meeting notes and maintain meeting records when requested.
• Maintain leadership action item logs.
• Track project deliverables and deadlines.
• Follow up with team members regarding outstanding tasks.
• Monitor completion of assigned action items.
• Provide routine status updates to leadership.
• Assist with preparation of project dashboards and reports.
• Coordinate routing of contracts, agreements, SOPs, policies, and study documents for review and approval.
• Track document approvals and signature status.
• Maintain document version control.
• Assist with collection and organization of leadership approvals.
• Support electronic signature workflows.
• Monitor and manage shared departmental email accounts.
• Route communications to appropriate stakeholders.
• Draft routine communications and meeting summaries.
• Coordinate follow-up correspondence on behalf of leadership.
• Maintain contact lists and distribution groups.
• Coordinate leadership meetings, committee meetings, and strategic planning sessions.
• Arrange meeting logistics, conference rooms, virtual meeting links, and materials.
• Coordinate travel arrangements as needed.
• Assist with planning and execution of: Investigator Meetings, Research Summits, Leadership Retreats, Site Manager Meetings, Training Programs, Sponsor Visits, Team Recognition Events.
• Coordinate collection of organizational documentation.
• Maintain organizational charts and contact directories.
• Assist with distribution of network-wide announcements.
• Support implementation of operational initiatives.
• Prepare routine operational reports.
• Compile leadership metrics and meeting materials.
• Maintain tracking logs and project status reports.
• Assist with creation of PowerPoint presentations and executive summaries.
• Support preparation of Board, Executive Committee, and Leadership Team materials.
• Track contract review and approval workflows.
• Maintain vendor contact information.

Research Administrative Coordinator

Abstractor

• Abstract clinical data from electronic health records (EHRs), including imaging reports, physician documentation, laboratory results, procedure reports, and other clinical documentation for clinical research studies.
• Abstract clinical endpoints and outcome measures according to protocol requirements.
• Collaborate with investigators, research coordinators, project managers, and analysts to ensure data completeness, accuracy, and integrity.
• Conduct source data verification and quality assurance reviews.
• Perform data validation checks and participate in data quality and completeness audits.
• Identify missing, inconsistent, or conflicting clinical information.
• Resolve discrepancies through comprehensive review of source documentation.
• Maintain detailed documentation supporting abstraction decisions.
• Adhere to Good Clinical Practice (GCP) standards.
• Other duties as assigned.
• Abstract clinical data for quality improvement initiatives focused on cardiovascular care delivery, imaging utilization, patient outcomes, and guideline adherence.
• Assist with data collection for accreditation, benchmarking, registry participation, and performance improvement initiatives.
• Support internal quality programs and external reporting requirements.
• Maintain compliance with HIPAA, institutional privacy policies, and applicable regulatory requirements.
• Other duties as assigned.

Research and Quality Abstractor

Revenue Operations

• Overseeing operational performance across core revenue cycle functions
• Ensuring accurate claim submission, compliant billing practices, timely reimbursement, and optimal financial performance
• Providing leadership and oversight across middle-cycle and back-end revenue cycle operations including charge entry, coding coordination, claim submission, billing, payment posting, denial management, patient collections, and revenue integrity initiatives.
• Collaborating with clinical, operational, and finance leadership to improve reimbursement outcomes, operational efficiency, revenue capture, and overall financial performance
• Serving as the primary point of contact and relationship manager for all outsourced Accounts Receivable vendors and business partners
• Establishing performance expectations, service level agreements (SLAs), and key performance indicators (KPIs)
• Conducting regular vendor performance reviews focused on cash collections, aging reduction, denial resolution, productivity, quality, and turnaround times
• Monitoring and analyzing AR vendor performance metrics, identifying trends, risks, and opportunities for improvement
• Providing executive-level reporting and recommendations regarding vendor performance, AR trends, and revenue cycle optimization opportunities.

Revenue Cycle Operations Manager

General Counsel

• Provide strategic in-house legal support focused on complex vendor contracts, technology agreements, and healthcare regulatory matters
• Draft, review, and negotiate a high volume of vendor, technology, professional services, and healthcare agreements
• Oversee the contract lifecycle (intake to renewal) while collaborating closely with business stakeholders
• Advise on MSO-style practice management, physician operations, and enterprise risk management
• Partner with executives and business leaders to identify legal issues and design practical solutions
• Develop legal training programs and champion the use of contract lifecycle management (CLM) tools
• Manage external legal resources, including defining project scopes, coordinating advice, and controlling costs

Corporate Counsel

• Provide administrative support to CVRS leadership.
• Manage leadership calendars and scheduling requests.
• Coordinate internal and external meetings.
• Schedule recurring committee, leadership, and operational meetings.
• Prepare meeting agendas and supporting materials.
• Distribute meeting invitations and supporting documents.
• Record meeting notes and maintain meeting records when requested.
• Maintain leadership action item logs.
• Track project deliverables and deadlines.
• Follow up with team members regarding outstanding tasks.
• Monitor completion of assigned action items.
• Provide routine status updates to leadership.
• Assist with preparation of project dashboards and reports.
• Coordinate routing of contracts, agreements, SOPs, policies, and study documents for review and approval.
• Track document approvals and signature status.
• Maintain document version control.
• Assist with collection and organization of leadership approvals.
• Support electronic signature workflows.
• Monitor and manage shared departmental email accounts.
• Route communications to appropriate stakeholders.
• Draft routine communications and meeting summaries.
• Coordinate follow-up correspondence on behalf of leadership.
• Maintain contact lists and distribution groups.
• Coordinate leadership meetings, committee meetings, and strategic planning sessions.
• Arrange meeting logistics, conference rooms, virtual meeting links, and materials.
• Coordinate travel arrangements as needed.
• Assist with planning and execution of: Investigator Meetings, Research Summits, Leadership Retreats, Site Manager Meetings, Training Programs, Sponsor Visits, Team Recognition Events.
• Coordinate collection of organizational documentation.
• Maintain organizational charts and contact directories.
• Assist with distribution of network-wide announcements.
• Support implementation of operational initiatives.
• Prepare routine operational reports.
• Compile leadership metrics and meeting materials.
• Maintain tracking logs and project status reports.
• Assist with creation of PowerPoint presentations and executive summaries.
• Support preparation of Board, Executive Committee, and Leadership Team materials.
• Track contract review and approval workflows.
• Maintain vendor contact information.
• Maintain confidentiality of sensitive organizational information.
• Follow organizational policies and procedures.
• Maintain accurate and organized records.
• Participate in process improvement initiatives.

Research Network Administrative Coordinator

Clinical Research

• Provide centralized regulatory support for the CVRS clinical research network
• Support regulatory start-up, site activation, IRB management, regulatory maintenance, and quality review activities across multiple clinical research sites
• Prepare and maintain regulatory documentation
• Coordinate IRB submissions and amendments
• Manage electronic regulatory files within REALTIME
• Support study activation activities
• Conduct regulatory quality reviews
• Serve as a regulatory resource for research sites
• Ensure compliance with sponsor requirements, IRB requirements, Good Clinical Practice (GCP), FDA regulations, and CVRS Standard Operating Procedures

Clinical Research Regulatory Coordinator

• Support daily use of REALTIME CTMS, eSource, and eRegulatory modules.
• Assist users with system navigation, troubleshooting, and workflow questions.
• Support implementation of new research technologies and sponsor systems.
• Participate in system testing, validation, and workflow optimization activities.
• Assist with user account management and access requests.
• Develop and maintain protocol-specific eSource templates.
• Translate study protocols into efficient electronic workflows.
• Build visit-specific source documentation.
• Configure forms, templates, workflows, and data collection tools.
• Standardize eSource practices across research sites.
• Support quality review and refinement of eSource templates.
• Evaluate coordinator workflows and identify opportunities for improvement.
• Support implementation of standardized processes across sites.
• Assist with development of study calendars, visit schedules, and workflow tools.
• Collaborate with research operations teams to improve efficiency and compliance.
• Deliver training on REALTIME and research technology platforms.
• Develop user guides, job aids, and training materials.
• Support onboarding of new research staff.
• Assist sites transitioning from paper source to eSource.
• Provide ongoing coaching and support to research personnel.
• Assist with sponsor portal and system onboarding.
• Support integration of sponsor workflows into site operations.
• Maintain awareness of sponsor technology requirements.

Clinical Research Systems, eSource Specialist

Director

• Proactively source practice acquisition, ASC joint venture, and partnership opportunities aligned with the company’s growth strategy.
• Build trust and maintain deep relationships with physician practice owners, brokers, bankers, and industry advisors.
• Partner closely with physician dyad leaders to ensure alignment, credibility, and consistent communication with potential sellers.
• Represent the organization externally, including traveling to target practices to present the company’s value proposition and assess cultural and strategic fit.
• Develop and manage a disciplined sourcing pipeline, tracking opportunities from initial outreach through LOI.
• Conduct financial and strategic assessments to prioritize opportunities and advance the most attractive transactions.
• Collaborate with finance and deal execution teams to transition qualified opportunities into diligence and closing phases.
• Prepare business cases, investment summaries, and pitch materials for executive and physician leadership and in-person transaction pitches with targets.
• Accountable for progressing deal modeling, transaction structuring, and due diligence and related materials to into underwriting and completion.
• Support transaction structuring, negotiations, and LOI development in partnership with the finance, and private equity teams.
• Coordinate with internal stakeholders (finance, operations, clinical leadership, legal) to ensure progression through deal execution.
• Remain engaged through signing and closing to maintain momentum and continuity with physician partners.
• Maintain a strong understanding of physician practice dynamics, competitive landscape, and market trends.
• Provide feedback to leadership on sourcing strategy, target profiles, and evolving market opportunities.
• Continuously refine outreach strategies and messaging to improve conversion from sourced opportunity to completed transaction.

Director, Corporate Development

Manager

• Provide clinical oversight to a POD of Medical Assistants and Health Coaches managing a cardiac patient panel.
• Ensure POD execution aligns with clinical protocols, care pathways, and value-based care objectives.
• Serve as the clinical escalation point for complex cases, ensuring timely intervention and appropriate level of care.
• Monitor POD performance, workload distribution, and adherence to program requirements.
• Lead regular care planning huddles to prioritize enrollments, engagement, and program completion.
• Collaborate with cardiology, primary care, post-acute providers, and community partners to align care plans with quality measures, risk-based contracts, and patient goals.
• Deliver end-to-end clinical care management, including triage, high-risk care management, and transitional care management for complex cardiac patients.
• Perform clinical triage of patient-reported symptoms, biometric alerts, and care gaps, escalating concerns per protocol to providers or emergency services as needed.
• Proactively identify clinical deterioration to prevent avoidable emergency department visits and hospitalizations.
• Lead high-risk care management for patients with advanced cardiac disease and multiple comorbidities through ongoing assessment and care planning.
• Conduct comprehensive assessments, medication reconciliation, and individualized, goals-based care plans.
• Address barriers to care such as medication adherence, social determinants of health, and access challenges in partnership with the care team.
• Provide patient and caregiver education on disease management, symptom recognition, and self-management strategies.
• Manage Transitional Care Management (TCM) following inpatient or post-acute discharge, including timely outreach, clinical assessment, and care coordination.
• Ensure timely follow-up, medication reconciliation, and patient education to support safe transitions of care and reduce readmissions.
• Document all interventions, care plans, and assessments accurately in Care Management system and the electronic medical record.
• Support reporting and performance improvement related to cardiac quality metrics, program key performance indicators and utilization outcomes.
• Contribute to continuous improvement initiatives aimed at improving outcomes, patient experience, and total cost of care.