Executive Assistant
Botanic Tonics
full-time
Posted on:
Location Type: Office
Location: Calabasas • California • 🇺🇸 United States
Visit company websiteSalary
💰 $110,000 - $130,000 per year
Job Level
Mid-LevelSenior
About the role
- Own and manage the complex calendars of the CEO and CSO; assist with prioritization and time management.
- Arrange all car services, transportation, hotel reservations, and travel accommodations for the CEO and CSO.
- Schedule and coordinate leadership team meetings, company-wide meetings, and monthly board updates; develop agendas, capture minutes, and track follow-ups.
- Partner with functional leaders to coordinate presenters and topics for monthly all-hands meetings; create and manage the shared PowerPoint deck.
- Lead weekly coordination with the Leadership Team and manage agendas for meetings.
- Lead the planning and execution of small-scale events (10–25 attendees), including site reviews, travel arrangements, agenda development, vendor negotiations, and onsite management.
- Support planning and logistics for the company’s two major bi-annual all-company meetings.
- Manage logistics for all off-sites, workshops, and team-building activities.
- Oversee day-to-day operations of the Calabasas, CA office, including mail/package delivery, cleaning services, building support, and kitchen stocking.
- Provide ad hoc project management support as needed.
Requirements
- Prior experience directly supporting a CEO, President, or other top company executive is required.
- Bachelor’s degree and relevant experience required.
- 5+ years supporting senior executives in a fast-paced, high-growth environment.
- Mastery of Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.
- Strong event planning and vendor management skills.
- Exceptional organizational skills with strong attention to detail.
- Proven ability to manage multiple priorities and work with minimal supervision.
- Excellent written, verbal, and interpersonal communication skills.
- High level of discretion, integrity, and professionalism in handling confidential information.
- Willingness to travel approximately 2x per quarter.
Benefits
- Comprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO & Paid Holiday Schedule.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
event planningvendor managementproject managementcalendar managementlogistics managementagenda developmentminute takingtravel arrangementsMicrosoft Office SuiteAdobe Acrobat
Soft skills
organizational skillsattention to detailcommunication skillsinterpersonal skillsdiscretionintegrityprofessionalismability to manage multiple prioritiesability to work with minimal supervisiontime management
Certifications
Bachelor's degree