Executive and Personal Assistant
Distyl AI
full-time
Posted on:
Location: California • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Support CEO with business and personal tasks, blending executive and personal assistance.
- Manage the CEO’s complex calendar, scheduling internal and external meetings, appointments, and travel; anticipate needs, resolve conflicts, and prioritize.
- Coordinate domestic and international travel, including flights, accommodations, itineraries, visas, reservations, and expense reporting.
- Serve as primary point of contact for internal and external stakeholders, oversee correspondence, draft communications, and triage requests.
- Streamline administrative workflows, systems, and documentation for the CEO’s office and act as central point of coordination.
- Proactively remove friction from the CEO’s day-to-day operations and enable focus on top priorities.
- Manage personal tasks such as scheduling, reservations, travel, errands, and liaise with household vendors; plan personal events.
Requirements
- 5+ years of experience as an Executive or Personal Assistant supporting a CEO or other C-level executive.
- Proven ability to handle highly sensitive and confidential information with discretion.
- Proactive and resourceful mindset with the ability to anticipate needs and work independently.
- Exceptional organizational and time-management skills, with strong attention to detail.
- Excellent written and verbal communication skills, with sound judgment and professional presence.
- Tech-savvy (G Suite, calendar and scheduling tools, expense systems, project management tools).
- Calm under pressure and solutions-oriented, with the ability to adapt to shifting priorities and schedules.