Executive Assistant
Window Nation
Business Analyst – Executive Support, Recruitment Marketing
Education at Work
full-time
Posted on:
Origin: • 🇺🇸 United States • Arizona, Illinois, Massachusetts
Visit company websiteSalary
💰 $45,000 - $65,000 per year
Job Level
Mid-LevelSenior
About the role
- Manage and meticulously maintain the CEO’s complex calendar, prioritizing and scheduling a high volume of internal and external meetings and speaking engagements.
- Coordinate all aspects of domestic travel, including flights, accommodations, ground transportation, and itinerary creation.
- Prepare the CEO for all meetings and events by compiling briefing materials, developing agendas, and ensuring all necessary information is readily available.
- Process and submit expense reports in a timely and accurate manner.
- Provide administrative and logistical support to the Chief Financial Officer (CFO) and Chief Growth Officer as needed.
- Assist the Chief of Staff with projects and initiatives that support the broader Executive Team and strengthen organizational culture.
- Coordinate logistics for virtual and in-person team meetings and events.
- Source and interview student candidates for seasonal positions.
- Help roll out campus recruitment strategy at colleges and universities in the area.
- Use social media and job boards to find candidates for open positions.
- Keep track of candidate interactions and progress in Applicant Tracking System (ATS).
- Help coordinate the new hire credentialing process.
Requirements
- A bachelor’s degree from an accredited institution is required.
- Exceptional organizational and time-management skills with a proven ability to manage multiple priorities in a fast-paced environment.
- Impeccable attention to detail and a commitment to accuracy.
- Excellent written and verbal communication skills; ability to communicate professionally and effectively with diverse stakeholders.
- A proactive and resourceful problem-solver who can anticipate needs and work independently.
- High level of discretion and the ability to handle confidential information with integrity.
- Proficiency in Microsoft Office Suite (especially Outlook, Word, and Excel) and a willingness to learn about new technologies.
- A genuine passion for education and workforce development.
- Recent college graduate (preferred).
