BeFly

Events

• Lead events under your responsibility, including analysis and review of the brief, accommodation, logistics and additional requirements, discussing and evaluating with clients to ensure correct contracting;
• Provide proactive consulting, suggesting actions and improvements to achieve expected results, acting as an event consultant and proposing changes and innovations based on technical expertise;
• Request, prepare and send event quotes;
• Negotiate prices with suppliers to meet saving targets;
• Monitor RSVPs, track outstanding items and propose solutions through careful analysis of information exchanged between the Agency and the Client;
• Monitor all services contracted for the event, ensuring quality and adherence to deadlines;
• Conduct and manage the event using Flytour’s established systems (Inteegra);
• Close out the event, ensuring proper completion in current systems, as well as sending mandatory documents and requesting supplier payments when applicable;
• Arrange payment scheduling for involved suppliers;
• Analyze connection times and mandatory data from attendance lists for virtual, hybrid and in-person events;
• Ensure compliance with SLAs and KPIs established in the contract between Amex GBT/Flytour;
• Perform site visits to ensure venues meet the event brief, when necessary;
• Attend and lead regular training sessions from Flytour and Amex/GBT;
• Follow all Flytour policies and departmental guidelines;
• Participate in weekly meetings with the manager, presenting progress of activities and achievement of individual and company targets;
• Conduct and participate in pre-event meetings and activities with each project’s responsible parties, including negotiations, always observing compliance rules.

Event Consultant (Mid-level)