BeFly

Events

• Plan, execute and oversee trade events, including pre-event, on-site and post-event activities.
• Obtain quotes and negotiate with vendors for event-related services and products.
• Collaborate with the procurement team to formalize service contracts and material purchases.
• Create and maintain spreadsheets for cost tracking and presentations.
• Be present at events to ensure execution aligns with plans.
• Manage sponsorship budgets allocated to events, including invoice processing and coordination with sponsors.
• Perform financial closeout for events, consolidating costs and preparing detailed reports.
• Produce comprehensive reports of activities carried out for sponsors and clients.

Senior Event Analyst

• Handling medium and large-scale events
• Handling international events
• Responsible for operationalizing the event from start to finish, acting as the interface with clients and suppliers
• Event closeout
• Budget control
• Support to leadership
• Client point of contact

Mid-level Bilingual Events Consultant

Account Executive

• Execute the commercial strategy defined for your area/segment/region.
• Conduct commercial negotiations with current and prospective clients.
• Prospect new clients and maintain the existing account portfolio.
• Perform market analyses to identify opportunities and trends.
• Ensure revenue margin maintenance, securing productivity levels in line with the targets established by the Company.
• Promote and distribute BeFly ecosystem products, solutions, and services according to the profile and needs of the travel agencies served.

Mid-level Account Executive

• Support the planning and execution of small-scale events.
• Analyze and review briefings, assisting with accommodation arrangements, logistics and other event needs.
• Prepare, request and send quotes/estimates to clients and suppliers.
• Support negotiations with suppliers to achieve the best value and meet savings targets.
• Monitor RSVPs for in-person, virtual and hybrid events, track outstanding items and assist in resolving requests.
• Oversee contracted services, ensuring alignment between suppliers, the agency and the client.
• Update and manage event information in the company systems (Inteegra and Cvent).
• Support event closure, including organizing documentation, closing records in systems and requesting payments when applicable.
• Monitor supplier payment schedules.
• Contribute to meeting established SLAs and KPIs.
• Participate in alignment meetings with the team and manager.
• Attend internal trainings and follow company policies and procedures.

Junior Events Consultant

Threat Intelligence Specialist

• Habilidade para coletar requisitos e interagir com áreas não técnicas;
• Traduzir análises complexas em mensagens simples e estratégicas;
• Transformar dados em direcionadores de estratégia;
• Compreender profundamente o mercado, concorrência, clientes;
• Conectar análises com impactos reais no negócio;
• Elaboração de reports para clientes internos e externos;
• Elaboração e acompanhamento de KPI's de performance da companhia e suas unidades de negócio;
• Assegurar o Data Quality para entregar análises de mercado precisas e relevantes, garantindo que os dados estejam alinhados com os padrões de qualidade exigidos.
• Entender as demandas específicas das unidades de negócio e criar análises que ajudem a resolver problemas e identificar oportunidades estratégicas.
• Como Analista Sênior de Inteligência de Mercado, você atuará ativamente na construção de materiais robustos sobre vendas, tendências e oportunidades, com foco em gerar recomendações claras para os stakeholders.

Analista de Inteligência de Mercado Sr

Bilingual

• Provide emergency support for domestic and international travel, delivering prompt and efficient assistance;
• Perform rebookings, ticketing, cancellations and re-accommodations as required by the client;
• Analyze and propose rapid solutions in critical situations to minimize impact on the traveler;
• Maintain direct contact with airlines, hotels and suppliers to resolve urgent requests;
• Ensure detailed verification (double-check) of all bookings and issuances;
• Log and monitor service cases in internal systems;
• Collaborate with leadership and other departments for alignment and decision-making;
• Ensure high-quality service, following company policies and procedures.

Senior Bilingual Corporate Travel Consultant

• Support the responsible consultant in the execution and closing of events.
• Enter data and perform activities in the client's system (Veeva).
• Follow up with vendors regarding required documents and invoices.
• Request the opening of Jira tickets for event closings.
• Submit the invoice log in the client's system for approval.
• Register vendors in the Inteegra system.
• Perform cross-audit between the consultant's closing and the entries in Wintour.
• Contact the client to validate data and follow up on pending POs.
• Update the monthly restaurant vendor control spreadsheet.
• Register new vendors as needed for the project.