Event Assistant

BeFly

Assistente de Eventos supporting execution and closing of corporate events at BeFly. Involving data entry, client communication, and vendor coordination.

Posted 5/26/2026full-timeSão Paulo • 🇧🇷 BrazilMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Support the responsible consultant in the execution and closing of events.
Enter data and perform activities in the client's system (Veeva).
Follow up with vendors regarding required documents and invoices.
Request the opening of Jira tickets for event closings.
Submit the invoice log in the client's system for approval.
Register vendors in the Inteegra system.
Perform cross-audit between the consultant's closing and the entries in Wintour.
Contact the client to validate data and follow up on pending POs.
Update the monthly restaurant vendor control spreadsheet.
Register new vendors as needed for the project.

Requirements

What you’ll need

High school diploma (a degree in Tourism, Events, Business Administration or related fields is a plus).
Previous experience in administrative or operational routines, preferably in events or agencies.
Experience with systems; experience with Veeva, Wintour or Inteegra is a plus.
Proficiency with Excel and control spreadsheets.
Good written and verbal communication for contact with clients and vendors.
Proactive, organized and detail-oriented profile.

Benefits

Comp & perks

iFood Meal Voucher | To help you eat well.
Transportation voucher | To facilitate your commute.
Bradesco Health Insurance | 100% of the principal employee premium paid by BeFly and 50% for dependents, with co-payment.
Life Insurance | No cost to the employee.
Dental Care | OdontoPrev.
Wellhub | For your physical well-being.
Birthday day off | One day off on your birthday.
Maternity Program | Package with various supports for a comfortable pregnancy.
Oriente-me Program | Therapy sessions at no additional cost.
On-site Parking | Exclusive discount for employees.
Educational Partnerships | Discounts at partner educational institutions.
BeFlyers Travel | Internal leisure travel agency with special rates for employees.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data entryadministrative routinesoperational routinesExcelcontrol spreadsheets

Soft Skills

communicationproactiveorganizeddetail-oriented

Certifications

high school diplomadegree in Tourismdegree in Eventsdegree in Business Administration