Executive Assistant
Offshore Launch
Executive Assistant
ARETUM
full-time
Posted on:
Location Type: Remote
Location: Remote • Virginia • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- - Secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using Concur Travel), are provided to the Executive.
- - Prepare typed /written meeting minutes that are a clear, accurate, and comprehensive record that captures all action items and tasks identified in each meeting.
- - When requested recorded Teams meetings are transcribed (typed/written) to capture all action items, assigned tasks, and follow-up tasks are identified.
- - All notes (typed/written) from recorded meetings, Lunch and Learn sessions are to be clear, accurate, and comprehensive.
- - Receives telephone calls and visitors for the ACIO, screening those which can be handled without the ACIO’s help.
- - Keeps the ACIO’s calendar (as requested), schedules appointments and meetings, and sees that the ACIO is fully briefed on the matters to be considered before the scheduled meeting.
- - Prioritizes and carries out special projects and complex assignments.
- - Attend via conference call or in person to all regularly scheduled and some ad-hoc ACIO staff meetings, as required.
- - Based upon the information provided by the ACIO concerning the purpose of the meetings and people to attend, makes necessary arrangements for meetings, including space, time, contacting people, and other matters.
- - Assembles background material for the ACIO.
- - Attends the meetings, takes notes, and prepares a report on the proceedings when required.
- - Receives requests for information concerning the organization’s programs which can be assembled from the record based on knowledge of the organization, advises when the material can be furnished and prepares it personally and follows through to see that it is prepared by staff within the specified time to meet deadlines.
Requirements
- - 3 years of experience supporting government executives.
- - Must be an expert in all Microsoft Office productivity tools.
- - Must be proficient with visual modeling (e.g., tools such as Visio, PowerPoint).
- - Must interact with professionalism on the phone and in person.
- - Must follow instruction and work independently and confidentially while completing tasks without direct supervision.
- - Must pay attention to detail and have excellent skills of observation to take care to perform tasks correctly.
- - Must transcribe audio accurately and pays attention to detail to deliver high-quality work consistently.
- - Capable of working in a fast-paced environment of changing priorities and is fully capable of establishing priorities commemorate with task assignments.
- - Must be able to work independently on projects requiring research and preparation of briefing charts and other presentation materials, on behalf of the ACIO, organization wide.
Benefits
- - Health Care Plan (Medical, Dental & Vision)
- - Retirement Plan (401k)
- - Life Insurance (Basic, Voluntary & AD&D)
- - Paid Time Off
- - Family Leave (Maternity, Paternity)
- - Short Term & Long-Term Disability
- - Training & Development
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
transcriptionmeeting minutes preparationcalendar managementproject managementresearchbriefing chart preparationattention to detailindependent worktask prioritizationprofessional communication
Soft skills
professionalismobservation skillsindependenceconfidentialityadaptabilitytime managementorganizational skillscommunication skillsteam collaborationproblem-solving
