Executive Assistant
Bryant Park Consulting
ERPOracle
Executive Assistant
GTT
full-time
Posted on:
Location Type: Remote
Location: Remote • Virginia • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Providing and prioritising extensive administrative support to the CFO.
- Interacts with SVPs for sales, marketing, operations and legal.
- Extensive and pro-active diary management for the CFO and occasional support to directs reports.
- Email and action/activity management for you and for the CFO when required.
- Conducting research and preparing any background materials prior to meetings.
- Preparing documents, presentations and collating information for various meetings.
- Conference diary management for events in international locations.
- Complex travel management.
- Ensuring that Expenses are well managed and submitted via the Concur system.
- Organization of team sessions and quarterly reviews in the US and abroad.
- Assist in “special projects” outside of normal day to day duties arising as part of the ongoing support to the CFO.
- Working closely with various relevant departments across the company providing administrative support and diary support when organising meetings involving the Worldwide Divisional Heads.
- Maintain a professional manner when dealing with our shareholders, customers, and Analyst/PR teams.
Requirements
- Experience of working as Executive Assistant
- Confidential and capable of working with (highly) sensitive information
- Outlook (expert)
- Word (expert)
- PowerPoint (expert)
- Excel (expert)
- MS Teams (expert)
- Able to multi-task and work under pressure, with varying time frames and last-minute changes
- Can – do attitude
- Self-starter and proactive
- Independent thinker and ability to prioritise
- Team player
- Highly organized
- Dedicated/Flexibility is key.
Benefits
- Health insurance
- 401(k) matching
- Paid time off
- Flexible working arrangements
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
diary managementtravel managementemail managementdocument preparationpresentation preparationresearchexpense managementmulti-taskingconfidentialityproactive support
Soft skills
organizationindependent thinkingprioritizationteam playerflexibilitycan-do attitudeself-starterability to work under pressurededicationprofessionalism
