Senior Payroll Specialist, French Speaker
jobs.com
Senior Financial and Administrative Support Specialist
20four7VA
contract
Posted on:
Origin: • 🇺🇸 United States
Visit company websiteJob Level
Senior
About the role
- Maintain accurate data entry and reconciliation in QuickBooks
- Track Accounts Payable and Accounts Receivable; follow up on overdue balances
- Prepare and distribute weekly cash flow forecasts and profit & loss (P&L) reports
- Align job costs with budgets and oversee vendor/material purchasing processes
- Develop and maintain financial reporting dashboards for leadership
- Oversee payroll compliance and coordinate payroll processing
- Manage onboarding and offboarding processes for staff
- Ensure licenses and insurance policies are renewed and in compliance
- Maintain employee records and HR compliance documentation
- Administer job schedules and coordinate project timelines
- Maintain organized contract files for vendors, subcontractors, and clients
- Track insurance certificates, licenses, and compliance deadlines
- Support leadership with contract and insurance compliance requirements
- Allocate ~10 hours/week to strategic initiatives: build dashboards and improve processes
- Communicate with leadership and team members during normal business hours
- Provide ad-hoc leadership support focused on operations and compliance
- Perform all services remotely in alignment with client scope of work and SOPs
Requirements
- 3–5 years of experience in financial reporting, project/job-costing, and administration — ideally in a construction or project-driven environment
- Strong understanding of accounting principles, HR processes, payroll compliance, and operational workflows
- Highly organized, detail-oriented, and able to manage multiple priorities effectively
- Proven ability to create dashboards and implement process improvements for leadership visibility
- Proactive, solution-oriented mindset and ability to work independently while supporting a team
- Proficient in QuickBooks (mandatory)
- Proficient in Microsoft Suite (Excel, Outlook, Planner, Word)
- Experience with HRIS systems (preferred but not required)
- Strong English communication skills (verbal and written)
- Reliable internet connection and secure remote work environment
- Ability to follow client-supplied SOPs, timelines, and service expectations
- Willingness to work EST business hours and align schedule with US clients
- Independent contractor status (this is not an offer of employment)
