Sales Assistant
Pavago
Virtual Assistant, Medical Clinic Administration
20four7VA
contract
Posted on:
Origin: • 🌎 Anywhere in the World
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Submit a detailed daily report summarizing clinic activities.
- Track and report number of patients scheduled (with names), memberships obtained (with names), renewals, and total income collected for the day.
- Serve as the lead on phones, ensuring professional and friendly communication.
- Handle patient check-outs daily and maintain accurate patient status tracking.
- Review the schedule at least two days in advance to anticipate needs.
- Add and manage appointments, process rescheduling requests, and send emails/texts regarding memberships and renewals.
- Collect payments for memberships and renewal programs/visits and support financial tracking.
- Support and oversee tasks related to Medical Assistant (MA) and personal administrative functions.
- Follow client SOPs, timelines, and service expectations; perform all services remotely.
Requirements
- Previous experience as a Virtual Assistant or in a similar administrative role.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication.
- Comfortable with scheduling systems, patient management, and payment collections.
- Detail-oriented, reliable, and self-motivated.
- Female candidates.
- Ability to follow client-supplied SOPs, timelines, and service expectations.
- Experience with phone triage, patient check-outs, and financial tracking.
- Availability Monday-Friday aligned with US Eastern Time (office hours).
- Weekly service hours vary; example 35 hours/week.
- Must operate as an independent contractor; offshore contractors preferred.
