Project Manager

• Provide day-to-day coordination and administrative support to the NZ Project Service Group
• Assist Project Managers in the running of projects
• Coordinate timely delivery of technical projects
• Prepare monthly project forecasts
• Analyze project performance
• Assist with problem-solving
• Update resourcing schedules
• Prepare detailed reports or sections of reports
• Oversee project document control
• Organise meetings, recording and sharing actions

Project Coordinator, Project Services

• Organize and maintain creative assets across multiple projects, ensuring proper naming conventions, version control, and accessibility.
• Build, launch, and manage content plans within Asana while keeping timelines and priorities aligned.
• Perform quality assurance reviews on content and creative deliverables before submission, ensuring accuracy, completeness, and brand consistency.
• Coordinate project schedules, resource allocation, and communication across cross-functional teams.
• Manage and stage visual assets within Figma for review, presentation, and production handoff.
• Monitor project progress and proactively identify risks, bottlenecks, or delays.
• Recommend and implement process improvements to enhance team productivity and workflow efficiency.
• Serve as a key point of coordination between creative, strategy, and stakeholder-facing teams.
• Track deadlines and ensure deliverables are completed on time and at a high standard.
• Support content production operations and help maintain smooth day-to-day project execution.

Creative Project Manager

• Defining project scope, objectives, deliverables, and success criteria in collaboration with stakeholders;
• Ensuring alignment of project objectives with business goals, customer expectations, and organizational priorities;
• Identifying key stakeholders and establishing stakeholder engagement and communication approaches;
• Developing detailed project management plans, schedules, and resource allocation strategies;
• Establishing baselines for scope, schedule, cost, and quality metrics;
• Defining project governance structures, roles, responsibilities, and escalation paths;
• Managing end-to-end project execution, ensuring delivery within agreed scope, timelines, budget, and quality expectations;
• Coordinating cross-functional teams, ensuring tasks are clearly defined, assigned, and tracked to completion;
• Leading project meetings, status reporting activities, and stakeholder presentations;
• Facilitating communication between stakeholders;
• Identifying, assessing, and managing project risks, issues, and dependencies;
• Monitoring project performance against established baselines, proactively addressing deviations and implementing corrective actions;
• Supporting CMMI and organizational compliance activities.

Project Manager – Night Shift

• Plan and manage projects from initiation through completion, including scope, timelines, milestones, and deliverables.
• Coordinate cross-functional teams including engineering, product, and operations to ensure smooth execution of initiatives.
• Track project progress and proactively identify risks, dependencies, and potential blockers.
• Help teams maintain momentum by facilitating coordination and removing obstacles that impact delivery.
• Support Agile development practices and delivery tracking where appropriate.
• Work closely with product and engineering teams to translate business objectives into actionable project plans.
• Maintain clear documentation of project requirements, decisions, and progress.
• Maintain project and portfolio visibility using Jira and related tools.
• Provide leadership with clear updates on project status, timelines, risks, and resource needs.
• Ensure assigned projects, epics, and tasks are consistently documented and tracked to promote transparency and accountability.
• Serve as a key communication bridge between leadership, product stakeholders, and technical teams.
• Prepare and share regular project status updates and ensure stakeholders remain aligned on priorities and expectations.
• Escalate issues or decisions when necessary to maintain forward progress.
• Identify opportunities to improve project management practices, collaboration, and delivery processes.
• Support the adoption of consistent project tracking and documentation practices across the organization.
• Help implement practical processes that improve efficiency without adding unnecessary overhead.
• Leverage project data and existing scorecards to monitor organizational priorities and project performance.
• Build and maintain dashboards that provide visibility into project timelines, delivery metrics, and operational trends.
• Help leadership understand capacity, project progress, and potential delivery risks.

• Assist project managers with scheduling templates, installations, and material coordination
• Communicate with customers, contractors, builders, and vendors regarding project updates
• Track job progress and maintain organized project files
• Enter and update project information in company software systems
• Help coordinate field crews and installation schedules
• Assist with change orders, purchase orders, and job documentation
• Support follow-up on outstanding project issues and punch lists
• Perform outbound cold calls to builders, contractors, designers, property managers, and prospective clients
• Follow up on leads, quotes, and inactive accounts
• Help generate new residential and multifamily business opportunities
• Maintain CRM and customer contact databases
• Schedule appointments for outside sales representatives
• Assist with marketing campaigns and customer outreach initiatives
• Provide excellent customer service and relationship management
• Enter vendor invoices accurately into accounting systems
• Match purchase orders, receipts, and invoices
• Assist with accounts payable processing and vendor communication
• Maintain organized accounting records and digital filing systems
• Support month-end reconciliation and reporting tasks
• Verify pricing, quantities, and billing information for accuracy
• Assist management with administrative and clerical accounting duties

Assistant Project Manager – Operations Coordinator

• Owning Asana — tracking project progress, keeping timelines tight, and anticipating needs before they become problems
• Converting client requests into clearly defined tasks and assigning them to the right people
• Building client reports (with a path toward pulling social data directly as you grow into the role)
• Supporting CRM setup and management in Pipedrive
• Helping craft and manage proposals using Proposalify
• Acting as the connective tissue between clients, deliverables, and the team

Virtual Assistant – Project Manager / Traffic Manager

• Coordinate and manage WEM implementation projects from initiation through completion.
• Partner with customers, consultants, trainers, and internal stakeholders to ensure projects remain on track, within scope, and aligned to customer expectations.
• Manage timelines, milestones, dependencies, risks, and action items throughout the project lifecycle.
• Facilitate effective communication between cross-functional teams and customers.
• Support customer escalations and help drive timely resolution paths.
• Ensure smooth project handoff processes between Sales, Project Management, Consulting, Training, and Support teams.
• Maintain project documentation, status updates, and delivery tracking within PSA, Monday.com, and other internal systems.
• Drive continuous improvement initiatives focused on delivery efficiency, forecasting accuracy, documentation quality, and operational consistency.
• Identify opportunities to improve resource allocation visibility, project tracking, utilization reporting, and delivery workflows.
• Assist with operational reporting, forecasting analysis, and delivery metrics tracking.
• Support the development and maintenance of scalable operational processes, templates, and best practices.
• Partner with leadership to improve forecasting discipline, delivery governance, and project execution standards.
• Analyze trends, operational gaps, and recurring challenges to recommend process improvements and scalable solutions.
• Help improve training audit processes, documentation standards, and internal operational readiness.
• Contribute to strategic initiatives focused on accelerating implementations and improving customer experience outcomes.
• Support story-driven and customer-centric delivery approaches across consulting services.

Workforce Engagement Management Project Manager

• Establish, optimize, and manage project management systems such as Jira, Linear, Notion, or similar tools.
• Create a centralized source of truth for projects, workflows, timelines, and deliverables.
• Manage daily and weekly sprint cycles to ensure priorities are clear and deadlines are met.
• Track deliverables, follow up proactively on delays, and remove blockers across the team.
• Conduct daily check-ins and monitor communication channels to keep projects moving.
• Attend team meetings, document clear action items, and ensure follow-through.
• Anticipate risks, flag bottlenecks early, and plan ahead to prevent operational disruption.
• Report on project progress across initiatives and keep stakeholders aligned with the broader strategic plan.

• You will help streamline post-client-meeting workflows by ensuring action items are captured, assigned, and completed efficiently.
• You will improve operational visibility and accountability through strong project coordination and Asana management.
• You will reduce leadership administrative workload by taking ownership of recurring billing, scheduling, and operational tasks.
• You will support strong client relationships through timely, accurate, and professional communication.
• You will contribute directly to operational efficiency by proactively identifying workflow improvements and implementing repeatable systems.
• You will help create measurable time savings for leadership by reducing operational bottlenecks and follow-up gaps.
• Review client meeting recordings and capture all action items with clear ownership, deadlines, and context.
• Organize and manage tasks within Asana to ensure visibility and accountability across the team.
• Follow up proactively on deliverables before deadlines slip.
• Escalate blockers, ambiguities, or risks with clear recommendations.
• Coordinate project workflows across leadership and internal stakeholders.
• Manage recurring administrative workflows including scheduling, calendar coordination, email organization, invoicing, and travel support.
• Build and document lightweight SOPs for recurring operational processes.
• Identify operational inefficiencies and proactively recommend solutions.
• Provide occasional light personal support tasks when needed.
• Maintain organization across communications, calendars, and internal operations.
• Manage recurring billing and client payment tracking workflows.
• Reconcile client hours, invoices, and operational records accurately.
• Monitor outstanding balances and proactively flag discrepancies.
• Maintain repeatable weekly and monthly operational billing processes.
• Support leadership reporting related to operational and billing activities.
• Draft client-facing emails and responses aligned with leadership tone and communication style.
• Coordinate routine client follow-ups and status updates.
• Support external communication across Zoom, Teams, Google Meet, and email platforms.
• Escalate sensitive or complex client issues appropriately.
• Maintain high standards of professionalism and responsiveness.
• Support reporting, tracking, and documentation tasks using Microsoft Office tools.
• Maintain operational spreadsheets and trackers in Excel.
• Build simple reporting systems or tracking tools when needed.
• Assist with operational documentation and process organization.

Operations & Project Management Associate

• Handles project controls role at lead capacity for QLD projects
• Set up project controls processes
• Monitors project's performance
• Supports forecasting
• Involves on revenue recognition, payment claims, and invoicing
• Able to communicate and collaborate with the project team
• Co-author project report

Associate, Project Management

• Project management in accordance with the Prince2 methodology, up to date DSV Project Model and applicable methodologies governing the specification of the allotted project.
• Responsibility to plan, manage, deploy, mitigate risks and follow-up on assigned projects according to the defined methods including mapping and documenting processes and their optimization.
• Facilitation and management of project team members.
• Steering communication strategy with respect to all project stakeholders.
• Participation in meetings with internal and external partners and customers.
• Timely and high-quality delivery instructions / maps / checklists / overviews / reports about the implemented processes and project progress (according to DSV adhering standards and policies).
• Maintaining close cooperation to respective DSV functions in terms of change management and proactive “Business Case” realization planning of the project.
• Complex, proactive, and solution-driven professional stakeholder management as per need and project situation in various governance set-ups (mainly internal DSV stakeholders).
• Project status and progress reporting to project stakeholders according to defined structures, i.e., project team, board, executive, but also to GBS Project Management Senior Manager or other identified by management relevant project stakeholders.
• Compliance with internal regulations, procedures, law, and managers orders, including labor regulations, regulations on remuneration and other internal regulations in the company, including company’s intellectual property protection.
• Behaviors and attitudes consistent with the values of DSV.

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Pre-Production Project Manager

• Overall project management for the Brand Partnerships team, including timelines, trackers, deliverables, meeting notes, action items, and follow-ups.
• Maintain CRM hygiene, including deal stages, contact records, next steps, meeting notes, follow-up dates, campaign status, and key client information.
• Prepare and organize materials for client meetings, internal reviews, campaign kickoffs, status updates, and post-campaign recaps.
• Track open items across Sales, Client Services, Production, Creative, Marketing, Analytics, Legal, Finance, and Talent to ensure nothing falls through the cracks.
• Support campaign handoffs and kickoffs by documenting what was sold, what needs to be delivered, who owns each next step, and when key milestones are due.
• Maintain project trackers, campaign status documents, asset lists, approval logs, reporting deadlines, and renewal follow-up reminders.
• Assist with team administration, including scheduling, agenda creation, meeting recaps, document organization, file management, and internal communication.
• Help keep sales and client-service materials organized and current, including pitch decks, case studies, campaign links, performance highlights, and client-facing assets.
• Support event and industry activation planning by helping organize target lists, meeting schedules, follow-up trackers, and post-event pipeline updates.
• Identify bottlenecks, missing information, overdue follow-ups, or unclear ownership, and flag issues before they become bigger problems.

Project Coordinator, Brand Partnerships

• Act as the primary point of contact for clients throughout the project lifecycle
• Lead project planning, execution, and implementation across multiple concurrent projects
• Define project scope, deliverables, timelines, resource requirements, and project objectives
• Create, maintain, and manage project schedules and workflows
• Coordinate internal teams, technical resources, vendors, and stakeholders to ensure successful project delivery
• Monitor project progress, risks, budgets, and deliverables while proactively resolving issues
• Facilitate project meetings and provide regular project updates to both internal teams and clients
• Prepare project reports, spend tracking, forecasting, and documentation throughout the project lifecycle
• Assist with change management initiatives and support smooth project transitions
• Communicate technical information clearly to both technical and non-technical stakeholders
• Ensure projects are delivered on time, within scope, and aligned with client expectations
• Contribute to process improvements and project management best practices within the business

Project Manager – MSP

• Accountable for management of all projects or programs within the business area
• Accountable for delivering scope of work in line with budgetary, compliance, regulatory and planning controls, and with deep technical knowledge and broad business experience
• Responsible for implementing policies and procedures in line with GEC country specific policies.
• Roles at this level will deliver distinct elements of projects or contribute to the delivery of overall programmes of work
• Role holders will work independently and will be required to have a depth of technical knowledge and experience in their field.

Assistant Project Manager

• Overseeing the implementation and execution of home visits as outlined in the clinical trial protocol
• Collaborating with clients, internal departments, and external vendors to ensure the successful operation of participant home visits
• Developing study-specific plans, training materials, and timelines for each assigned project
• Meeting with internal teams to coordinate efforts, provide recommendations and risks and mitigation planning
• Evaluating healthcare professionals' (HCP) qualifications, licensure, and CVs to decide on project involvement
• Participating in ongoing training for recertifications and on new regulations
• Representing the department internally and externally at meetings, strategic projects, and initiatives as per the business requirements
• Mentoring, guiding, and supporting junior team members
• Participating in process improvement initiatives
• Ensuring remote study activities conducted by HCPs comply with local regulations and laws
• Client and project team contact for questions, concerns, and escalations

Global Project Manager – Home Clinical Trial Services

• Review architectural, structural, and MEP construction drawings to determine the information required for BIM/VDC deliverables.
• Identify and document dependencies between project inputs (drawings, RFIs, submittals, vendor information) and downstream modeling or 2D coordination deliverables.
• Analyze construction drawing sets, specifications, and schedules to determine which inputs apply to specific deliverables.
• Utilizing project’s document management system to encode and maintain relationships between project inputs and deliverables.
• Identify missing or incomplete information in construction documents that could impact downstream deliverables.
• Collaborate with internal modeling teams to validate dependencies and ensure accuracy of tracked information.
• Support updates to the project’s document management system as drawings, RFIs, and submittals are issued or revised.
• Ensure dependency mappings are consistent, accurate, and aligned with project requirements.
• Assist with maintaining documentation standards and quality control for dependency data.

Project Coordinator – Archi/Struct

• Coordinate end-to-end delivery of data conversion, data extraction, and lab interface projects
• Act as the primary point of contact between clients, internal teams, and third-party partners
• Gather, validate, and document project requirements across data migration and integration initiatives
• Support onboarding activities, including data intake, system setup, and project kickoff
• Facilitate preparation and management of service orders, agreements, and required documentation
• Track project timelines, milestones, and deliverables to ensure timely execution
• Coordinate with Engineering, Support, and Finance teams to align on feasibility, scope, and delivery
• Oversee communication with clients, including status updates, expectations, and issue resolution
• Ensure proper handling of data workflows, including migration, extraction, and interface setup processes
• Monitor project risks and escalate issues as needed
• Maintain accurate records in project tracking systems (e.g., Jira)

Project Coordinator

• Lead the development and implementation of the Detailed Implementation Plan (DIP)
• Oversee day‑to‑day project implementation and ensure quality delivery of activities
• Manage the project budget and ensure compliance with donor and organizational guidelines
• Lead the development and use of monitoring and learning tools (e.g., Theory of Change, MERL Framework)
• Conduct regular field visits and provide technical and operational guidance to the team
• Coordinate with LGUs, government agencies, and partners to ensure smooth implementation
• Supervise and support project staff performance and accountability

Project Manager, Enhancing K-6 Learning Outcomes in BARMM

• Track active project timelines and immediately flag when milestones are slipping or misaligned with field reality
• Update and reconcile schedule shifts based on field inputs, vendor delays, or permit constraints
• Step in when updates are missing and proactively chase information from relevant stakeholders
• Maintain real-time accuracy of JobTread data (budgets, schedules, RFIs, submittals, change orders)
• Correct incomplete or inconsistent entries when discovered, rather than waiting for others to fix them
• Ensure project documentation in JobTread reflects actual field conditions, not outdated assumptions
• Act as the real-time communication bridge between Project Manager, site superintendents, and field crews
• Resolve coordination gaps when field updates are delayed, unclear, or conflicting
• Initiate and manage communication with vendors and suppliers regarding lead times, orders, and delivery tracking
• Track permit status from submission through approval and proactively chase updates from authorities
• Generate and format progress reports based on live project data, not static updates
• Maintain and continuously adjust the master project schedule based on real-time execution data
• Coordinate material and equipment delivery timing with field readiness
• Identify conflicts between planned schedules and actual site constraints before they become blockers

See all jobs on JobTailor

Project Coordinator, Project Services

Creative Project Manager

Project Manager – Night Shift

Project Manager

Assistant Project Manager – Operations Coordinator

Virtual Assistant – Project Manager / Traffic Manager

Workforce Engagement Management Project Manager

Project Manager

Operations & Project Management Associate

Associate, Project Management

Project Manager

Pre-Production Project Manager

Project Coordinator, Brand Partnerships

Project Manager – MSP

Assistant Project Manager

Global Project Manager – Home Clinical Trial Services

Project Coordinator – Archi/Struct

Project Coordinator

Project Manager, Enhancing K-6 Learning Outcomes in BARMM

Construction Project Manager – Operations, Coordination