Project Administrator

Webflow

Project Administrator providing administrative support and project coordination for Coconut, connecting talent with businesses. Responsible for project documentation, schedules, and communication with subcontractors.

Posted 7/23/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSenior💰 $1,056 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong project coordination capabilities, including gathering and organizing project details, maintaining accurate documentation, and supporting compliance efforts. Proficient in using project management tools and software to enhance team efficiency and communication.

Highest-signal resume keywords

Project CoordinationDocumentation ManagementClient CommunicationInvoice TrackingMicrosoft Office

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project CoordinationDocumentation ManagementInvoice TrackingReport PreparationBudget Organization

Soft Skills

Professional CommunicationPositive AttitudeProblem SolvingTeam Collaboration

Tools & Technologies

NetsuiteMicrosoft OfficeClient PointAdobe ProProposifyFexaBoxDocuSign

Industry Keywords

Compliance DocumentationProject ManagementSubcontractor CoordinationMeeting SchedulingRecord Keeping

About the role

Key responsibilities & impact

Support the Project Management team and assist with day to day coordination of projects.
Gather and organize project details including site information, budgets, and deadlines.
Update internal systems and client portals to ensure documents are current.
Assist in preparing reports, proposals, and presentations for clients.
Communicate with subcontractors and vendors for quotes and compliance documents.
Track invoices and project paperwork.
Maintain organized records and ensure documents meet standards.
Coordinate with internal teams to keep projects running smoothly.
Schedule meetings and follow up on action items.
Resolve basic project or documentation issues.
Prepare status updates and assist with reporting.

Requirements

What you’ll need

Provide administrative support to the Project Management team and assist with day to day coordination of projects.
Help gather and organize project details such as site information, budgets, and deadlines.
Update internal systems and client portals to ensure project information and documentation are accurate and current.
Assist in preparing reports, proposals, and presentations for clients as needed.
Communicate with subcontractors and vendors to collect quotes, schedules, and compliance documents.
Help issue purchase orders and track invoices, completion photos, and other project-related paperwork.
Maintain organized records of subcontractor details, contracts, and performance information.
Ensure all documentation meets company standards and client requirements.
Support compliance efforts by helping track safety forms, insurance certificates, and other required documentation.
Coordinate with internal teams including Sourcing and Project Management to keep projects running smoothly.
Support meeting scheduling, note taking, and follow ups on action items.
Assist in resolving basic project or documentation issues and escalate concerns when needed.
Maintain databases, trackers, and shared folders to ensure project data is complete and organized.
Prepare status updates and assist with reporting on ongoing projects.
Handle other administrative tasks or special projects as assigned.
Maintain a professional and positive attitude in all communications.
Follow established processes and provide suggestions for improvement where appropriate.
Support the overall efficiency and success of the project coordination team.
Netsuite,
Microsoft Office (Teams, Outlook)
Client Point
Adobe Pro
Proposify
Fexa
Box or DocuSign experience

Benefits

Comp & perks

Competitive Salary – We recognize your skills and experience with a great compensation package.
13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?
Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
US Holidays Off – Enjoy 12 paid US holidays throughout the year.
Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.
Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
Life Insurance – Our full-time HMO plan includes life insurance for extra peace of mind.
Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.
Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!
Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.