Payroll

• Accurately process payroll on a monthly basis, ensuring full compliance with HMRC regulations.
• Lead on complex payroll queries and escalations, liaising with employees, managers, and external payroll provider as needed.
• Support with in month National minimum wage analysis to ensure full compliance in line with HMRC guidelines.
• Support payroll reconciliations and month-end/year-end reporting activities.
• Liaise with the outsourced payroll provider to ensure timely and accurate updates for employee changes, including new starters, leavers, benefits and salary adjustments.
• Act as a subject matter expert on payroll legislation, payrolled benefits, pension schemes and statutory payments (Tax, NI, SSP, SMP, etc.).
• Provide mentorship and oversight to junior payroll staff, assisting with training and development.
• Collaborate closely with HR, Finance, and external stakeholders to ensure data integrity and alignment.
• Supporting with new starters, leavers and Internal contract changes.
• Assist in reviewing and improving payroll processes, systems, and controls to enhance efficiency and accuracy.
• Understanding of company commission scheme’s, to support employees with understanding of calculations and any queries raised.

Payroll Advisor

• Process and validate end-to-end monthly and/or fortnightly multi-country payroll cycles across EMEA, including off-cycle payments and retroactive adjustments
• Perform gross-to-net validations, pre- and post-payroll checks, variance analysis, and payroll reconciliations to ensure accuracy and completeness
• Ensure statutory compliance across assigned countries (tax, social security, pensions, benefits-in-kind) and coordinate year-end payroll activities and reporting
• Partner with ADP Celergo and/or in-country providers to manage SLAs, resolve escalations, and drive root-cause fixes and continuous improvement
• Validate HRIS/payroll interfaces and data flows (e.g., Oracle HCM) covering hires, terminations, transfers, and compensation changes
• Manage employee and stakeholder payroll queries through a case management/helpdesk tool, meeting service levels and improving employee experience
• Support payroll accounting deliverables including GL mapping, journal support, payroll account reconciliations, accrual inputs, and month-end close activities
• Coordinate payroll funding and payment processes, including bank/payment files and statutory remittances, in partnership with Finance/Treasury
• Maintain and improve SOPs, process maps, and control checklists to strengthen governance, audit readiness, and operational resilience
• Contribute to projects such as country transitions, M&A integrations, system enhancements, and new market entries, tracking KPIs for timeliness and quality

Payroll Specialist

• Own a portfolio of managed services clients end to end - accountable for service quality, client satisfaction and escalation management.
• Act as senior point of contact for clients including HR Directors and senior stakeholders - build trusted, proactive relationships.
• Chair monthly client review meetings and BAU payroll input meetings - present KPIs, raise issues constructively and agree forward plans.
• Review and approve all client communications before they leave the team.
• Manage client escalations confidently - come with solutions and keep the Director informed before issues become complaints.
• Raise Change Request Forms for any work outside the agreed process and use the data to manage client behaviour constructively.
• Direct, manage and develop the team - including Team Leader, Payroll Specialists and Administrators.
• Run a structured daily stand up and weekly check in - surface blockers early and manage workload proactively.
• Coach the team on client communication, escalation and decision making - the standard of what leaves the team reflects the Payroll Services Manager.
• Hold the team accountable to the Harbor ways of working and values.
• Conduct regular one to ones with direct reports - document outcomes and track development.
• Own the six month service delivery plan for the portfolio - reviewed weekly with the Director.
• Plan key annual events at least three months in advance - salary reviews, year end, bonus cycles, renewals.
• Complete a risk assessment before any significant payroll event or new piece of work.
• Ensure the team are never blindsided - communicate deadlines, data requirements and upcoming activity clearly and in advance.
• Own the KPI framework for the portfolio - track accuracy, timeliness, responsiveness and change request volume.
• Present KPI reports at monthly client reviews - celebrate improvements and address issues with data.
• Use the issue log proactively - identify patterns and drive improvements before they become complaints.
• Maintain strong technical payroll knowledge to quality check work, coach the team and hold credible client conversations.
• Oversee end to end payroll delivery - does not need to process payroll but must understand every step of the process.
• Ensure compliance with all relevant legislation across UK and international payrolls.
• Review and sign off payroll control sheets and variance reports before they go to the client.

Payroll Services Manager

• Lead end-to-end payroll migration projects, taking accountability for delivery quality, timeline and client outcomes from design through to go-live.
• Lead global payroll audits, providing structured assessment and advisory outputs that drive clear, actionable recommendations for clients.
• Advise clients on vendor selection, migration strategy and transition planning for moves to global payroll platforms such as CloudPay, ADP, Papaya and Deel.
• Own the overall project status, driving governance, managing risks and issues, tracking decisions and maintaining clear and timely communication with all stakeholders.
• Prepare, review and oversee data migration workbooks, current-state and future-state process documentation, and all key project deliverables.
• Translate complex technical and vendor requirements into clear, actionable guidance for clients at all levels of seniority.
• Lead payroll and HR system integration workstreams, setting direction for technical teams and ensuring integration requirements are correctly translated and delivered.
• Chair technical design discussions with vendors and client IT teams, driving decisions and ensuring clarity and accountability on all sides.
• Own the client relationship as the primary point of contact throughout each engagement, ensuring clients feel informed, supported and confident in the direction of the project.
• Manage senior stakeholder relationships, building trust, navigating challenge and representing Harbor's values in every interaction.
• Lead on governance, compliance and general ledger (GL) requirements as part of migration and transformation engagements, ensuring outputs meet both client and regulatory expectations.

Payroll Project Lead

• Act as a key point of contact for clients, advisers and third-party providers.
• Build strong professional relationships through timely and efficient communication.
• Provide proactive administrative support throughout the client journey.
• Prepare documentation and supporting paperwork for client meetings.
• Maintain accurate client records and ensure systems are updated consistently.
• Assist advisers with diary management, meeting scheduling and follow-up actions.
• Support the delivery of an exceptional client experience at every stage of the advice process.
• Process new business applications across pensions, investments and protection products.
• Obtain quotations, illustrations and provider information as required.
• Liaise with product providers, platforms and third parties to progress applications.
• Monitor outstanding cases and provide regular updates to advisers and clients.
• Ensure all documentation is completed accurately and compliantly.
• Support advisers with annual reviews and ongoing client servicing requirements.
• Prepare review packs and valuation information.
• Coordinate review meetings and associated administration.
• Track outstanding actions and ensure service standards are maintained.
• Assist with ongoing client requests and policy servicing activities.
• Maintain accurate client data and records.
• Adhere to internal procedures, FCA requirements and data protection regulations.
• Support quality control and ensure all documentation meets regulatory standards.
• Assist with process improvement initiatives and operational efficiencies.
• Contribute positively to team projects and business growth initiatives.

Financial Planning Administrator

• Lead client discovery sessions to gather detailed payroll requirements, facilitating workshops from end-user to C-level stakeholders.
• Design and configure PeopleXD Payroll modules, translating business rules into system settings including pay calendars, approval workflows, and internal controls.
• Produce high-quality functional specifications and configuration documentation throughout the project lifecycle.
• Deliver implementations in line with Access Implementation Methodology (AIM), managing workstreams proactively to maintain time and budget.
• Support data migration activities including preparation and validation of migration templates to ensure data integrity.
• Configure reporting tools to automate manual processes and improve operational efficiency for clients.
• Support integrations with third-party finance systems and external applications, with exposure to SFTP and API-based connectivity.
• Plan and execute System Integration Testing (SIT) and provide structured UAT support, including end-to-end payroll parallel runs.
• Lead payroll parallel run validation, identifying and resolving discrepancies to ensure payroll accuracy before cutover.
• Manage cutover activities, go-live execution, and post-launch hypercare, ensuring a stable and confident transition for each client.
• Deliver training to HR, Payroll, and operational teams, ensuring high system adoption and client self-sufficiency post go-live.
• Identify optimisation opportunities and support clients through quarterly PeopleXD platform releases.
• Proactively recognise additional sales and upgrade opportunities, liaising with account managers to ensure client needs are met.
• Support the transition to post-go-live managed services, contributing to long-term client relationships.

Payroll Consultant

• Defining and maintaining the Test Strategy, approach and governance framework.
• Planning and managing all phases of testing, including SIT, UAT, End-to-End Testing, Payroll Parallel Runs and Go-Live Readiness.
• Coordinating business users, suppliers, technical teams and operational stakeholders throughout testing.
• Managing defects, issues, risks and escalation processes.
• Ensuring adequate coverage across business processes, payroll requirements, integrations, reporting and compliance obligations.
• Supporting cutover planning, dress rehearsals and deployment readiness activities.
• Providing clear reporting and recommendations to programme governance.

Test Manager – Payroll, HR Transformation

• Manage the monthly payroll cycles and work closely with the People Team to capture and submit payroll changes.
• Coordinate global payroll providers and validate all payroll changes to ensure an optimal Paddle employee experience.
• Ensure Payroll payments, related taxes and benefits are accurately included and completed.
• Work closely with Treasury and Banking team to ensure timely and accurate payments.
• Capture payroll through journal entries and reconcile related balance sheet accounts.
• Be first point of contact, providing excellent employee experience for payroll, pension, 401K queries.
• Look for efficiency in process improvement and implement accordingly.
• Manage payroll vendors and oversee payroll processing across 12+ international locations
• Track and submit monthly salary changes, variable compensation, and deductions to local payroll vendors
• Review payroll reports for accuracy and reconcile pay data discrepancies.

Senior Global Payroll Specialist

• Manage monthly international payrolls as the payroll subject matter expert.
• Working collaboratively with our HR & Payroll Administrator to audit and ensure accurate processing of UK payroll
• Support the HR & Payroll Administrator with end-to-end employee life cycle administration, including contractual changes, sickness absence, onboarding, offboarding, probation management, and related payroll inputs.
• Provide cover for HR & Payroll administrator during absences
• Conduct audits of HR database records, payroll and benefits processes to ensure accuracy and compliance.
• Responsible for the end year/monthly statutory reporting to external and internal auditors as requested
• Supporting Expatriates whilst on assignment, including payroll arrangements and Visas, which includes liaising with third parties
• Active role in recruitment, interviews, completion of job descriptions
• Supporting managers with non-complex employee relations matters by providing effective guidance to ensure fair, consistent practices, for example flexible working, probation and investigation meetings.
• Dealing with ad-hoc HR queries from employees and Managers, which can include payroll and benefit questions.
• Co-ordination of the UK salary review and annual bonus process
• Working with wider HR community to support the delivery of strategic and tactical HR objectives and/or projects
• Pro-actively look for continuous improvement opportunities in processes, systems and ways of working.
• Support employee development using different HR initiatives.
• Provide HR support for our Poland, Italy and Turkey businesses.
• Support Senior HR Advisor with policy reviews to ensure they reflect current legislation and best practice.
• Manage the HR employee recognition programme, collaborating with key stakeholders to facilitate quarterly awards
• Maintain and regularly update the Total Reward platform, ensuring content remains accurate and up to date.
• Support and contribute to HR projects and workload in line with business objectives when required.

Human Resources & Payroll Coordinator – Fixed Term

Human Resources & Payroll Co-ordinator – fixed term 12 months

• - Manage monthly international payrolls as the payroll subject matter expert.
• - Working collaboratively with our HR & Payroll Administrator to audit and ensure accurate processing of UK payroll
• - Support the HR & Payroll Administrator with end-to-end employee life cycle administration, including contractual changes, sickness absence, onboarding, offboarding, probation management, and related payroll inputs.
• - Provide cover for HR & Payroll administrator during absences
• - Conduct audits of HR database records, payroll and benefits processes to ensure accuracy and compliance.
• - Responsible for the end year/monthly statutory reporting to external and internal auditors as requested
• - Supporting Expatriates whilst on assignment, including payroll arrangements and Visas, which includes liaising with third parties
• - Active role in recruitment, interviews, completion of job descriptions
• - Supporting managers with non-complex employee relations matters by providing effective guidance to ensure fair, consistent practices, for example flexible working, probation and investigation meetings.
• - Dealing with ad-hoc HR queries from employees and Managers, which can include payroll and benefit questions.
• - Co-ordination of the UK salary review and annual bonus process
• - Working with wider HR community to support the delivery of strategic and tactical HR objectives and/or projects
• - Pro-actively look for continuous improvement opportunities in processes, systems and ways of working.
• - Support employee development using different HR initiatives.
• - Provide HR support for our Poland, Italy and Turkey businesses.
• - Support Senior HR Advisor with policy reviews to ensure they reflect current legislation and best practice.
• - Manage the HR employee recognition programme, collaborating with key stakeholders to facilitate quarterly awards
• - Maintain and regularly update the Total Reward platform, ensuring content remains accurate and up to date.
• - Support and contribute to HR projects and workload in line with business objectives when required.

Human Resources, Payroll Co-ordinator – Fixed Term

• Payroll Administration
• Audit HRIS to ensure all employee lifecycle changes and necessary data are recorded in timely fashion ahead of payroll cut-off
• Liaise with Havas Shared Services centre to communicate monthly employee updates for payroll and address any relevant enquiries
• Check and reconcile payroll data against HRIS and monthly updates
• Be a front facing contact for all employees on payroll & tax queries
• Benefits Administration
• Act as first point of contact with employees to manage questions and queries about employee benefits
• Maintain relationships with external benefit providers
• Maintain membership of all benefit platforms, ensuring these are kept up to date
• Support in communication and promotion of employee benefits throughout the year
• General administration
• Keep all e-files up to date
• Ensure all data is managed and maintained in accordance with GDPR

Payroll and Benefits Administrator

• Manage and oversee the end-to-end payroll operations for over 1000 employees across two entities.
• Lead and manage the monthly payroll process for all employees.
• Review and validate payroll data, including salaries, bonuses, overtime, allowances, and deductions.
• Ensure appropriate payroll controls and approvals are in place.
• Reconcile payroll accounts, benefits, tax deductions, and pension contributions.
• Investigate and resolve payroll discrepancies and employee queries.
• Coordinate with Finance regarding payroll journals and month-end reporting.
• Ensure compliance with employment laws, tax regulations, pension requirements, and statutory deductions.
• Maintain employee payroll records in accordance with data protection regulations.
• Coach and support the Payroll and Benefits Administrator, including prioritising workload and reviewing output across expenses and benefits administration.
• Oversee the Payroll and Benefits Admin’s expense claim checks, ensuring compliance with internal policy criteria.
• Lead payroll-related projects and initiatives, including system upgrades, process improvements and new payroll software implementation.
• Monitor relevant shared inboxes and ensure queries are resolved promptly.

Payroll Lead

• Supporting the full employee lifecycle, including recruitment, onboarding, contracts, referencing, probation reviews and leaver processes
• Assisting with employee relations activities, including absence management, disciplinary and grievance administration, occupational health referrals and meeting support
• Driving employee engagement initiatives and promoting a positive, inclusive workplace culture across the site
• Maintaining accurate HR records, reports and people data, ensuring compliance with company policies, GDPR and employment legislation

HR & Payroll Coordinator – Nights

• Manage global payroll mailboxes, responding to day-to-day and ad hoc queries promptly; take end-to-end ownership of issues, partnering with peers and Technology to resolve escalations under pressure
• Prepare and perform initial reviews of required deliverables, ensuring deadlines are met within agreed SLAs and best practice is applied to drive excellent client satisfaction
• Lead regular client calls to review contract performance and KPIs, provide service updates, manage out-of-scope work, and agree processes to onboard new locations and implement payroll changes
• Become proficient in the Global Payroll Platform (GPP), including new entity setup; deliver client/network training and demos; manage and develop junior team members (including SDC Kolkata) and liaise with the Mauritius GPP team on issues and enhancements, supporting BD where needed

Global Payroll Senior Associate

• We help organisations navigate the future of technology, combining human expertise, emerging tech and AI to deliver better outcomes, faster.
• Manage and deliver the end-to-end processing of our monthly payroll for approximately 600 employees via ADP (processing client)
• Act as the subject matter expert on all UK payroll legislation, ensuring strict compliance with HMRC, RTI submissions, and Auto-Enrolment pension regulations.
• Processing benefits via monthly payroll.
• Prepare End of Year reporting and be the key contact for payroll-related audit queries.
• Bring strong expertise in your craft, alongside a willingness to keep learning.

• Client service: acting as a point of contact for clients, resolving client queries, preparing for client meetings and maintaining positive client relationships.
• Managing documentation: ensuring thorough preparation, review and management of client documentation and maintaining comprehensive client files and reports.
• Client account management: completing any additional client requests within set timeframes, including all client post-meeting actions.
• Completing transactions: performing trading independently, such as switches, withdrawals and contributions.
• Process management: undertaking all processes required within the Client Executive centre of excellence and managing all tasks.
• Liaising with providers: dealing professionally with third-party providers regarding transactions and submissions.
• Data and system management: using platforms and systems to complete your duties, ensuring data integrity and accuracy across all client records. Maintaining the accuracy of our CRM and ensuring this is accurate and kept up to date.

• Coordinate the accurate and timely delivery of the monthly payroll for c.150 employees, acting as the primary point of contact between the business and the outsourced payroll provider.
• Compile, validate and submit all monthly payroll input – including starters, leavers, contractual changes, overtime, bonuses, expenses and statutory payments – ensuring all provider deadlines and cut-off dates are met.
• Review and reconcile the provider’s output and gross-to-net reports ahead of sign-off, investigating and resolving any variances so that every employee is paid correctly and on time.
• Ensure payroll is processed in full compliance with HMRC requirements, including RTI/FPS submissions, PAYE, National Insurance and statutory payments such as SMP, SPP and SSP.
• Administer the workplace pension scheme, re-enrolment and provider liaison.
• Coordinate payroll year-end activities with the provider, including P60s, P11Ds and benefit-in-kind reporting.
• Administer employee benefits and salary sacrifice schemes (such as pension, health cash plan, holiday buying and cycle-to-work), managing enrolments, changes and provider relationships.
• Act as the first point of contact for employee payroll, pension and benefits queries, resolving them professionally, accurately and with discretion.
• Maintain accurate, up-to-date employee records, ensuring data integrity between the HR system (Cezanne) and the outsourced payroll provider.
• Support core HR coordination activities across the employee lifecycle, including processing starters, leavers and contractual changes.
• Produce regular and ad-hoc people and payroll management information – including headcount, absence, turnover, pay and cost reporting – using Excel to a high standard.
• Prepare and collate people-related management information and board reporting packs, ensuring data is accurate, clearly presented and delivered to deadline.
• Ensure sensitive payroll, pension and personal data is handled in line with GDPR and data protection requirements, and support continuous improvement across payroll, benefits and HR administration.

Payroll and Benefits Coordinator – Temp to Perm

• Process monthly UK payroll, including starters, leavers, salary changes, and variable pay.
• Ensure accurate calculation of pay, deductions, overtime, bonuses, and statutory payments.
• Administer PAYE, National Insurance, student loans, and court orders.
• Process statutory payments including SSP, SMP, SAP, and SPP.
• Manage pension auto enrolment, opt ins and opt outs in line with legislation.
• Maintain accurate employee payroll records in compliance with HMRC and company requirements.
• Administer the full suite of employee benefits including pensions, private medical insurance, life assurance, income protection, and salary sacrifice schemes.
• Act as the main point of contact for employee benefit queries, ensuring a high quality service experience.
• Support benefits enrolment, renewals, and life event changes.
• Liaise with benefit providers and brokers to ensure accurate data, timely updates, and correct billing.

Payroll jobs in United Kingdom

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Payroll Advisor

Payroll Specialist

Payroll Services Manager

Payroll Project Lead

Financial Planning Administrator

Financial Planning Administrator

Payroll Consultant

Test Manager – Payroll, HR Transformation

Senior Global Payroll Specialist

Human Resources & Payroll Coordinator – Fixed Term

Human Resources & Payroll Co-ordinator – fixed term 12 months

Human Resources, Payroll Co-ordinator – Fixed Term

Payroll and Benefits Administrator

Payroll Lead

HR & Payroll Coordinator – Nights

Global Payroll Senior Associate

Payroll Lead

Financial Planning Administrator

Payroll and Benefits Coordinator – Temp to Perm

Payroll and Benefits Officer