Payroll

• Process bi-weekly payroll for multiple U.S. locations.
• Ensure payroll transactions are completed accurately and within established deadlines.
• Process payroll transactions related to new hires, terminations, pay rate changes, transfers, bonuses, and deductions.
• Maintain employee payroll records, tax forms, direct deposit authorizations, and related documentation.
• Support payroll corrections, off-cycle payments, retroactive adjustments, and final paychecks.
• Respond to employee and manager inquiries regarding pay, taxes, deductions, and timekeeping issues.
• Assist with garnishments, benefit deductions, retirement contributions, and other payroll withholdings.
• Monitor compliance with federal, state, and local U.S. wage and hour regulations.
• Support year-end payroll activities, including W-2 preparation and distribution.
• Generate payroll reports for management and accounting teams.
• Maintain strict confidentiality of payroll and employee information.
• Assist with payroll audits and special projects as needed.

Payroll Specialist

• Processing weekly or bi-weekly payroll information by collating, calculating, and entering data into a standardized spreadsheet
• Updating payroll records by entering any changes to employee information or benefits such as job title changes, exemptions and saving deductions
• Preparing reports that include summaries of earnings, tax deductions, leave, and non-taxable wages
• Resolving payroll discrepancies and answering any employee payroll queries
• Maintaining and improving all payroll operations according to company policies and procedures
• Supporting the payroll product and GTM teams with additional projects

Payroll Clerk

• Analyse and identify the linkages and interactions between the component parts of an entire system
• Take ownership of projects, ensuring their successful planning, budgeting, execution, and completion
• Partner with team leadership to ensure collective ownership of quality, timelines, and deliverables
• Develop skills outside your comfort zone, and encourage others to do the same
• Effectively mentor others
• Use the review of work as an opportunity to deepen the expertise of team members
• Address conflicts or issues, engaging in difficult conversations with clients, team members and other stakeholders, escalating where appropriate

Senior Associate – Oracle Payroll, Consulting

• Ensure payroll processes for new hires, terminations, salary changes, compensation and benefit payouts are executed promptly, accurately and in compliance with country statutory regulations and company policies.
• Identify, investigate and resolve discrepancies in payroll and benefits.
• Develop a strong understanding of the business and strategic objectives to design and implement the best policies and compensation strategies for the Company.

• Efectuar registros contables bajo NIF y alineación con IFRS y USGAAP según requerimientos de reporting
• Apoyar la transición de cash basis a devengado, asegurando consistencia y correcta imputación temporal
• Preparar working papers, soportes y conciliaciones para el cierre mensual
• Mantener consistencia entre la data operativa (membresías, cobranza, ingresos) y la contabilidad
• Participar activamente en la mejora continua del proceso de cierre (timing, calidad, checklist)
• Ejecutar el proceso completo de nómina quincenal: cálculo, revisión, dispersión y timbrado (CFDI)
• Calcular y enterar cuotas obrero-patronales: IMSS, INFONAVIT, FONACOT
• Gestionar incidencias: altas, bajas, modificaciones salariales, ausencias, vacaciones e incapacidades
• Preparar y presentar declaraciones periódicas relacionadas con nómina ante el SAT
• Mantener expedientes digitales actualizados de cada colaborador
• Calcular provisiones de PTU, aguinaldo, prima vacacional y otras prestaciones
• Coordinarse con People/HR para asegurar precisión en movimientos y cumplimiento laboral
• Realizar conciliaciones bancarias mensuales (MXN y USD)
• Conciliar información entre bancos, pasarelas de pago y contabilidad
• Implementar y mantener checklists de cierre y controles básicos de integridad de la información
• Detectar errores, desvíos o inconsistencias y escalar oportunamente
• Control integral de tarjetas corporativas: inventario, owners, límites, facturas y respaldos
• Conciliación mensual vs banco
• Reporte de excepciones y gastos fuera de política
• Apoyo en la mejora del proceso de gastos y compliance interno
• Seguimiento de gasto real vs presupuesto por equipo y categoría
• Identificación de desviaciones y armado de reportes periódicos
• Soporte al Accounting Lead / Management en análisis de variaciones
• Apoyo activo en la transición a un nuevo ERP contable: limpieza de data, pruebas de conciliación, soporte en go-live y estabilización inicial

Accounting & Payroll Analyst

• Partner with HR, Finance, and IT teams to define payroll processes, workflows, SLAs, and controls.
• Coordinate with external payroll providers, ensuring alignment with contractual obligations and service quality.
• Develop and document payroll procedures, internal controls, and compliance frameworks.
• Validate payroll calculations, statutory deductions, year‑end processes (ISR annual adjustment), and social security obligations (IMSS, INFONAVIT).
• Ensure compliance with Mexican labor laws (LFT), tax laws (SAT), and social security regulations.
• Manage payroll audits, internal/external reviews, and support SOX or regulatory audits if applicable.
• Monitor changes in legislation affecting payroll and lead necessary updates.
• Ensure accuracy of employee data in HRIS and payroll systems.
• Generate and analyze payroll reports for stakeholders, including Finance and HR.
• Prepare KPIs and continuous improvement initiatives to optimize payroll processes.
• Act as the primary point of contact for escalations related to payroll.
• Collaborate with cross‑functional teams to resolve discrepancies and ensure timely issue resolution.
• Manage and evaluate payroll vendor performance, tools, and service delivery

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